Decision details

DECLARATIONS OF INTEREST MADE FOR ITEM:

None

RESOLVED:

That Cabinet:

1. Approved, pursuant to Council’s Contract Standing order (CSO) 8.01 (use of Council Dynamic Purchasing system), CSO 2.01.1C ( Cabinet approve awards of Contract valued at £500,000 or more) the award of a contract for the provision of Electrical Security Assets Management to Tenderer A (Identified in Part B exempt Part of this report), across the Council’s housing stock, for a duration of five years plus two optional one-year extensions (5 + 1 + 1) at an aggregated value of £8.6 million starting from September 2025 (5-year contract term valued at £6,147,068).

Reasons for decision

This procurement is a strategic priority for the Council. It ensures the continued maintenance and modernisation of existing door entry and access control systems across our housing stock. The contract will also mitigate immediate infrastructure risks posed by the national withdrawal of 3G services, which currently support many of these systems. In addition, it includes the ongoing servicing and maintenance of the IRS and CCTV infrastructure.

Future-Proofing Access Control Infrastructure is essential given that many of the council’s current systems rely on 3G-enabled SIMs, which will become obsolete with the planned disconnection of 3G networks. This contract will enable the transition to cloud-based access control systems using modern 5G-compatible technology. The appointed contractor will deliver the required upgrades to ensure continued functionality and improved digital security across multiple housing sites.

Preventing Service Failures and Resident Impact is a key outcome of this award as failure to act now will lead to widespread system outages, with potential security breaches and disruptions to residents’ access. Approval of this contract will mitigate risks to tenant safety, reduce complaints, and uphold the council’s statutory housing responsibilities.

Delivering Value Through Proactive Investment will result from awarding this contract which represents a proactive approach that avoids high-cost emergency interventions. It enables planned implementation and long-term cost savings. Additionally, the new solution offers scalability, remote management capabilities, and alignment with national digital infrastructure standards.

Alternative options considered

Do Nothing – This is not possible as the lack of a contractor coinciding with the disconnection of 3G networks would result in widespread failures across Haringey’s access control systems, leading to security risks, resident complaints, and costly emergency interventions. 

Carry out the work through in-house resources. This is not possible as our in-house teams do not have suitably trained and certified operatives. The timescales required to recruit and train operatives would result in the same outcome as set out in 5.1 above.

Use our existing contracts or contractors. This is not possible because current contracts have expired or reached extension limits. A new contract ensures compliance and value for money following a competitive tender process.