Decision details

For the Head of Programme Management, Regeneration and Economic Development to:



Waive Contract Standing Order (CSO) 8.03 (requirement to obtain at least three competitive quotations) as allowed under CSO 10.01.2(d)

Approve the appointment of Etude Consulting Ltd to provide energy strategy advice. The contract value is £11,900.

The Down Lane Park Improvement Programme is a major capital scheme that has been developed through a co-design model for transformation of this urban park at the heart of the Tottenham Hale neighbourhood.

During RIBA Stage 2-3 (concept and developed design) three quotes for energy strategy advice were sought from Etude, Qoda, and Max Fordham.? Only Etude submitted a quote. Qoda and Max Fordham declined on the grounds of resourcing and programme. Etude were therefore instructed to provide energy strategy advice to the lead designer through RIBA Stages 2-3 for a fee of £10k.



It is now necessary to commission energy strategy input to RIBA Stage 4 (detailed construction design).? Etude have quoted £11,900 (Excl VAT). Given the time consuming and technical nature of constructing a detailed energy model using PHPP (Passivhaus Planning Package) software there is genuine value in maintaining continuity and avoiding the risk of having to repeat modelling work already completed. Delay to seek alternate quotes will impact design development, programme, and ultimately start on site, which will impact overall project delivery costs. ?



The decision will enable the Council to enter into contract with Etude Consulting Ltd, for energy strategy consultancy support for the design team (Levitt Bernstein Associates Ltd).

The following options were considered:



‘Do Nothing’

Not appointing an energy strategy consultant would preclude the potential for the Down Lane Park Community Hub building to attain Passivhaus accreditation thereby failing to meet council planning requirements advised by the Local Planning Authority. This would raise the risk that planning consent for the building may not be granted.



Award contract to another energy strategy consultancy.

This option was rejected because appointment of an alternate supplier at the current advanced stage of design development (RIBA Stage 4) would likely require revisiting the existing PHPP energy model or starting over, incurring time and cost. Delay to seek alternate quotes will impact design development, programme, and ultimately start on site, which will impact overall project costs. ?



Approve contract award

This option is recommended by officers, to appoint Etude Consulting Ltd to provide expert energy strategy consultancy advice as per their fee proposal (appendix 1).