Decision details

Authorisation is sought from the Assistant Director for Housing to award a contract to Pellings LLP, for the value of £149,886 + VAT, as allowed under CSO 9.07.1c (Bid Acceptance and Contract Award) to provide multi-disciplinary services, specifically Employer’s Agent/Quantity Surveyor, Principal Designer and Clerk of Works services to deliver affordable housing on the new build development site known as Chocolate Factory Ph1.

The Council requires the services of a multi-disciplinary consultancy to take this site from RIBA Stage 3 to 6. The appointed consultant will be responsible for ensuring the timely delivery of new build housing on this site to a top quality and to budget. The consultancy will be expected to work closely with the Housing Delivery Team and all further consultants appointed in future.

a. One option considered was to appoint each of the Employer’s Agent, Quantity Surveyor, Clerk of Works and Principal Designer separately. This option was discounted to encourage a more competitive tendering process.
b. Another option considered was to appoint a multi-disciplinary consultancy via a direct appointment. This was deemed not suitable as it was assumed the value of the contract would exceed the (former) OJEU threshold.
c. The final option considered was not to make this appointment at all, however this would not support the delivery of the Council’s Housing Delivery programme.