Decision Maker: Head of Operations
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
That approval be granted:
1) under Contract Standing Order (CSO) 10.01.2(d)(ii), for the
waiver of the requirement (under CSO 8.03) to obtain at least three
competitive quotations for the procurement of 65 no. mobile
printers and accessories (including 5-year care cover to address
maintenance) for Civil Enforcement Officers (CEOs); and,
2) under SO 9.07.1c), for a direct award to Taranto Systems Ltd a
contract for those supplies for the fixed amount of
£75,514.49
In September 2019 Cabinet approved the award
to WSP (UK) Ltd (hereafter referred to as WSP) of a replacement
Parking Management IT system PMIS). At that point, the Council had
not yet decided on the certain ancillary hard ware, including
mobile computers and printer equipment, that it wanted for use as
part of the PMIS project as this was still subject to a final field
test and risk assessments. These have since been completed.
A Request for Quotation was sought for this procurement in
September 2020. The RfQ was sent to three suppliers but no bids
were received.
Placing the hardware order with Taranto Systems Limited (which has
bought over the business division of WSP that has been supporting
the Council’s PMIS project) should minimise any risk of
dispute between a different software and hardware supplier.
Placing the order with an alternative supplier would not guarantee
shipping and delivery times to meet the tight project
implementation timelines.
Do not procure the devices – this would
not allow the Council to carry out enforcement under the new IT
contract – this was not deemed an acceptable option and would
result in the Council not being able to meet its statutory
duties.
Obtain additional quotations from other suppliers in the market
– this has already been explored but no bids were made.
The Council’s Corporate Digital Services manage the devices -
the preferred choice of mobile printer is not corporately supported
and therefore the Council’s Digital Services would not have
the technical expertise to provide on-going maintenance and
software support.
Publication date: 25/01/2021
Date of decision: 22/01/2021