Decision Maker: Head of Project Delivery
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
To approve the award of contract for
multi-disciplinary design services for the P1 Wave 1 Earlsmead
Primary School to Pellings LLP following direct call off from the
Fusion 21 Framework in accordance with CSO 7.01 for Framework
procurement arrangements.
The total value of the award is £49,408.00 which includes an
allowance of £4,000 for completion of a measured building
survey which was not included in the preceding feasibility stage
0-1 stage of the P1 Wave 1 urgent works commission.
The London Borough of Haringey are seeking to
identify & address building condition and suitability issues
across the Education/schools estate. This contract award will form
part of the wider Priority 1 Programme, which is part of a
Strategic Plan for Capital Works to address condition and
suitability issues in Education/School sites across the
borough.
The first stage of feasibility RIBA 0-1 is complete, and undertook
a Feasibility/Scoping Study to include a validation of the existing
building site data on a stock condition survey basis and provide a
comprehensive report on building and grounds condition, including,
compliance issues.
Earlsmead Primary School has been identified as having immediate
and significant compliance and condition issues, which relate to
safeguarding and critical school operations. As the Landlord of
this school’s buildings, Haringey has an obligation to ensure
they are safe for occupation and are able to open for full service
delivery.
This award will appoint a construction related multidiscipline
design team to develop information in feasibility studies into
final design, prepare construction tenders and contract administer
the construction contracts on behalf of Haringey RIBA stages
2-7.
Strategic Procurement gave their support to the Project teams
approach to the urgent direct call off for a single construction
related multidiscipline design consultant from the Fusion21
framework using pre-determined framework rates to ensure value for
money is maintained.
Additionally Pellings were commissioned for a number of the schools
in P1 Wave 1 Feasibility. The quality and output of their submitted
reports were consistently high, giving confidence that they capable
at meeting the expectations set in the client briefs for the urgent
works.
Delivering the role in-house was considered,
however; resource was not available within the Council that has the
capacity or necessary experience, qualifications and expertise to
deliver the required service.
Competitive Tender/ Mini competition was considered however the
urgent nature of these works and the milestones that have been set
mean that a competitive tender would result in delay such that
urgent works required to take place during the summer shut down
will be delayed. This delay increases the risk of school closures
and poses in some instances a health and safety risk.
Direct call off – The Fusion 21 framework offers
pre-determined rates for procurement of consultancy services which
have previously been market tested for competitiveness.
Publication date: 15/08/2018
Date of decision: 02/07/2018