Agenda and draft minutes

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To receive any apologies for absence.

There were no apologies for absence.

The Chair will consider the admission of any late items of Urgent Business.

(Late items of Urgent Business will be considered under the agenda item

where they appear. New items of Urgent Business will be dealt with under

Item 7 below. New items of exempt business will be dealt with at Item 10

below).

There were no items of urgent business.

There were no declarations of interest.

To consider any requests received in accordance with Standing Orders.

There were no deputations, petitions or question put forward.

The Cabinet Member for Housing, Planning( Deputy Leader) considered the report which sought approval to extend the value of the Broadwater Farm FRA and Protective Coating contract for the sum of £1.75m in order to deliver further works as part of the refurbishment programme and ensure that the 8 blocks on the estate meet current Fire Safety and Building Safety Regulations.

In response to a question from the Cabinet Member on securing social value for this contract, assurance was provided that the online social value portal had been applicable to this contact and had been accessed by the contractor. They had provided: 7 laptops, planters as part of the mural display and employment of two residents on the estate as decorators.

Further to considering the exempt information and exempt recommendations , the Cabinet Member for Housing and Planning(Deputy Leader),

RESOLVED

1.    That pursuant to CSO 10.02.1 (b) and 16.02 to  approve the variation of the original contract in the sum of £3.5m and to authorise an additional sum of £1.75m to be added to the contract. The revised contract value would be £5.25m. Approval also required to expend the contingency sum in Appendix A. 

2.    To agree the total costs and scope of works contained within Appendix A - Exempt Report.

Reasons for decision

The extension of the contract will enable the project to deliver further works as part of the BWF - Refurbishment Programme. The additional works will also incorporate additional fire safety features and finishes to the 8 blocks on the Broadwater Farm Estate. 

Upon approval of the additional spend, the current BWF - FRA Programme will continue, with a view of completing the works by December 2024. The programme will ensure that the 8 blocks on the estate meet current Fire Safety and Building Safety Regulations.

Alternative options considered

Do nothing – Doing nothing is not an option as we need to comply with current fire safety regulations to ensure the safety of our residents and visitors to the blocks on the Broadwater Farm Estate. Also, bringing forward elements of the major works programme will improve the overall condition of the communal parts, and enhance the quality of life for residents on the estate.

The only option available is to extend the current contract to enable the existing contractor to continue with the additional works to ensure the essential fire safety features are incorporated into the programme.

As per item 3.

None

Item 6  is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED

To exclude the press and public from the meeting as the remaining items included exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paras 3 and 5, namely information relating to the financial or business affairs of any particular person (including the authority holding that information) and information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

The exempt information was noted and exempt recommendations agreed.

There were none.