Agenda and minutes

Venue: The Transmitter Hall, Alexandra Palace, Alexandra Palace Way, N22 7AY

Contact: Glenn Barnfield, Principal Committee Co-ordinator 

Items
No. Item

97.

ELECTION OF CHAIR FOR THE MEETING

Minutes:

Gordon Hutchinson agreed to Chair the Joint SAC/CC meeting.

98.

FILMING AT MEETINGS

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein’.

99.

APOLOGIES FOR ABSENCE

Minutes:

Apologies were received from John Thompson, John Wilkinson, Dermot Barnes and David Frith.

Apologies were also noted from Cllr Jogee.

100.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Minutes:

Cllr Hare declared he was Chair of AP Allotments.

101.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item 10 below).

Minutes:

There were no items of urgent business.

102.

MINUTES pdf icon PDF 72 KB

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 12 July 2018.

 

ii.         To note the minutes of the Statutory Advisory Committee held on 12 July 2018.

           

iii.        To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 11 September 2018.

Additional documents:

Minutes:

A query was raised as to why members of the Alexandra Palace and Park Board had an expenses policy when the Joint Committee did not. It was noted that the matter should be referred to the Board for consideration. 

The Chair reminded members to raise any concerns they had before the commencement of meetings so that items could be properly included on the agenda for debate.

The following minor corrections were noted:

  • Page 1, Item 15 – replace ‘Cllr Emery’ with ‘Cllr Dogan.
  • Page 5, Item 287 – to replace ‘by’ with ‘from’.
  • Page 13 – to remove ‘ ALSO PRESENT’.

 

RESOLVED

      i.        To approve the minutes of the Joint meeting of the Statutory Advisory Committee and Consultative Committee held on 12 July 2018.

    ii.        To receive and note the minutes of the Advisory Committee held on 12 July 2018.

   iii.        To receive and note the draft minutes of the Alexandra Palace and Park Board held on 11 September 2018.

103.

CEO's report pdf icon PDF 405 KB

This report provides information to the Statutory Advisory and Consultative Committees on planning and policy issues in relation to Alexandra Park and Palace. It also provides additional information on the events programme and a range of activities of the Charitable Trust.

Minutes:

The Committee considered the CEO’s report and the following was raised:

Park Update

The Committee congratulated Mark Evison, Park Manager, for his work towards the park.

The Committee asked whether there was evidence that the dog walkers’ trails had been used. The CEO responded that the trails had been regularly used and that representatives of the dog walking community had been involved in the planning. The purpose of the dedicated dog walking tracks was to change behaviour and encourage the picking up of dog waste, by naturally directing dog walkers on a route with regularly placed bins.

Pavement Parking

With regard to groups of drivers parking their vehicles on the pavements of Alexandra Palace Way in the evenings, the CEO sought feedback from the Committee on whether they had received any negative feedback from residents on this matter. The Committee confirmed that residents had complained of feeling unsafe and intimidated walking along this path. The CEO informed the Committee that the matter had been a problem in previous years but had become more prevalent. The police had been assisting, when they could, in helping to move on vehicles and had powers of enforcement that Alexandra Palace security did not have. The Committee queried whether the police had been paid for their services and were informed by the CEO that they had not asked for individual payment. The CEO further informed the Committee that the Trust was not able to clamp vehicles. Clamping on private land was made illegal in 2012.

Whilst not in the report, the CEO provided a verbal update on the recent issue with travellers in the park. The CEO informed the Committee that, following representation to the High Court and then the County Court, the travellers had been removed from the Park. Additional security was hired to minimise waste and ensure that no toxic waste was left behind on their departure.

East Wing Restoration Project

The Committee praised the BBC Proms as being a terrific success and all the staff for their work in contributing to that success.

The Committee queried how the Proms came to be held at the Alexandra Palace Theatre and what its future programme would be. The CEO informed that there was a 10-year strategic partnership with the BBC which set the foundations for the hosting of the event. Additionally, the event was successful in highlighting how the volunteer team worked alongside the employees of the Palace and resulted in more individuals volunteering. The Theatre had a programme of events commencing in December.

Creative Learning

The Committee noted that not all of the projects within the report had dates. The CEO informed that dates would be asked to be included in future reports wherever possible and advised that these would be reissued in the minutes. They are as follows:

·         BBC Proms Learning Event (Theatre) 1st December 2018

·         Home for Christmas (part of the Christmas Carnival) 7th-16th Dec 2018  

·         Haringey Music Service 2nd December 2018

·         Little Inventors (Interpretation  ...  view the full minutes text for item 103.

104.

Non-Voting Board Members feedback

Minutes:

The Committee noted:

  • The Board thanked the CEO and the Trust’s team for ensuring that that the Theatre was ready for the BBC Proms and praised the success of the event.
  • The positive Green Flag award for the Park and the shortlisting for several music awards.
  • The Board was satisfied with the new branding.
  • The Fabric Maintenance Plan, which highlighted key areas of work to be completed, needed significant funding.  
  • The Board had a tour of the West Yard building to observe progress made.

105.

ITEMS RAISED BY INTERESTED GROUPS

Minutes:

None.

106.

New items of urgent business

To consider any items admitted at item 5 above.

 

Minutes:

Noted.

107.

DATES OF FUTURE MEETINGS

29 January 2019

24 April 2019

 

Minutes:

29th January 2019.

25th April 2019.