Agenda and draft minutes

Shared ICT and Digital Service Joint Committee
Tuesday, 20th February, 2018 7.30 pm

Items
No. Item

4.

Public agenda pack pdf icon PDF 1014 KB

Minutes:

At a meeting of the Shared Digital Joint Committee held on Tuesday, 20th February, 2018 at 7.30 pm in Committee Room 3, Town Hall, Judd Street London WC1H 9JE

 

MEMBERS OF THE COMMITTEE PRESENT

 

Councillors Jason Arthur (Chair), Danny Beales, Ali Demirci and Andy Hull

 

MEMBERS OF THE COMMITTEE abSENT

 

Councillors Richard Olszewski and Claudia Webbe

 

 

The minutes should be read in conjunction with the agenda for the meeting. They are subject to approval and signature at the next meeting of the Shared Digital Joint Committee and any corrections approved at that meeting will be recorded in those minutes.

 

MINUTES

 

 

1.             

Apologies

 

Apologies were received from Councillors Richard Olszewski and Claudia Webbe.

 

2.             

Declarations by Members of Pecuniary and Non-Pecuniary Interests in Respect of Items on this Agenda

 

There were no declarations of interest.

 

3.             

Deputations

 

There were no deputations.

 

4.             

Announcements

 

There were no announcements.

 

5.             

Notification of Any Items of Business that the Chair Decides to Take as Urgent

 

There was no urgent business.

 

 

 

 

6.             

Representations Received about Why the Meeting Should be Open to the Public

 

There were no representations received.

 

7.             

Minutes

 

RESOLVED –

 

THAT the minutes of the meeting held on 30th October 2017 be approved and signed as a correct record.

 

8.             

*Contract Award for Shared Digital Mobile Phones/Devices

 

Consideration was given to the report of the Chief Digital and Information Officer.

 

The Chair commented that the savings that would be achieved with the recommended contract would be significant.

 

In response to a question about the length of the transition period, the ICT Programme Consultant explained that all three Councils currently had contracts with different providers.  To avoid financial liabilities, transition would take place from April 2018, with the final contract transition to begin at the end of June 2018.

 

With regard to Social Value, the ICT Programme Consultant confirmed that there would be measures in place to assess Social Value contributions.  In response to Members’ queries about the programmes in place across Camden, Islington and Haringey as outlined in paragraph 4.2 of the report, officers advised that further detail could be provided to the Joint Committee.

 

ACTION BY:             ICT Programme Consultant

 

Members requested information in future on how successful Social Value initiatives had been. 

 

ACTION BY:             Head of Procurement

 

It was also suggested that the Committee schedule a conversation on Social Value for a future meeting.

 

ACTION BY:             Chief Digital and Information Officer

 

RESOLVED –

 

1)          THAT the Committee noted and agreed the minor amendment to the procurement strategy reducing the initial contract period from 3 years to 2 years; and,

 

2)          THAT the Committee approved a contract award for the provision of mobile voice and data services including mobile devices to EE Limited. The contract will be for an initial period of 24 months with the option to extend the contract for  ...  view the full minutes text for item 4.

5.

Exempt agenda pack