Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein.

To receive any apologies for absence.

There were apologies for absence from Councillor Ross.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under agenda item below. New items of exempt Urgent Business will be dealt with at agenda item below).

There were no items of urgent business put forward.

There were no declarations of interest put forward.

To confirm and sign the minutes of the meeting held on 14^th December 2017 and the special meetings held on the 4^th & 14^th December 2017.

The  minutes of the meeting held on 14th December 2017 and the special meetings held on the 4th & 14th December 2017 were agreed as a correct record of the meetings.

Report of the Chief Executive.

To follow

The Chief Executive presented the report which detailed the intended restructure of the Council’s Senior Management Team which will affect the Corporate Leadership Group (CLG).

Zina Etheridge explained that as she has now been appointed on a permanent basis it would be appropriate to also move the CLG to a more permanent structure to create stability especially as the elections in May could cause a measure of political instability within the Council.

The Committee agreed with the decision and raised concerns over the current structure namely that it was confusing with the number of interim positions and included roles that were too wide in their responsibilities and tasks. It was highlighted that this created ambiguity around how Council Services linked and worked together and could also cause potential ownership issues if problems were to arise. The Chief Executive reported that a planned consultation with senior staff was to take place where views would be considered to ensure that the new structure was coherent.

In response to a query from the Committee regarding the issues that occur relating to cross over between the Housing & Regeneration and Planning departments, the Chief Executive agreed to consider this in the consultation and decision making process.

RESOLVED

That the Committee note the contents of the paper.

Report of the Chief Executive and Head of Paid Service outlining the proposed changes to the NJC pay spine and the impact to the pay bill of Haringey Council and providing the Committee with recommendations for the conduct of the Senior Managers’ Pay Review for 2018.

The Reward Strategy Manager introduced the report which presented an updated Pay Policy Statement which is due for publication in April 2018.

The Committee discussed details of the changes to the National Joint Council pay arrangements and the subsequent impact this would have on Haringey Council. It was noted that aiming to achieve the Government’s target of a National Living Wage has caused a compression in certain pay bands which can only be resolved by increasing the bottom rate of pay by an additional 12% in year one and introducing a new pay spine in year two.

The Rewards Strategy Manger presented a briefing note that provided up to date figures as of that day which were reviewed and discussed by the Committee. While considering the amount that increasing the pay points would have on the pay bill it was noted that the £2.9m had been included in the budget.

The Committee next reviewed the parameters for the conduct of the senior manager pay review and noted that the budget for this pay award remained at 2%.

Following a question regarding the split of level C in the summary of senior management roles the Committee commented that it was a good idea that consideration had been made for senior professionals as well as those managing staff. They felt that it was important and a good principal to pay staff for having high level skills as well.

RESOLVED

That the Committee:

·         Note the changes to the National Joint Council pay arrangements for local authority staff.

·         Approve the parameters for the conduct of the Senior Manager Pay Review for 2018 as set out in this report.

Report of the Interim Director for Transformation and Resources.The Council is required to produce an annual Pay Policy Statement to comply with the requirements of the Localism Act 2011.   The Council approved its last Pay Policy Statement at full Council on20^th March 2017.

The attached Pay Policy Statement provides an update for publication in April 2018.

The Reward Strategy Manager introduced the report which sought approval for the draft Pay Policy Statement 2018/19. It was noted that an annual Pay Policy Statement was requirement of the Council and would need to be agreed and recommended by the Staffing & Remuneration Committee for approval by Full Council in March.

The Committee discussed the details of the policy statement which included reports on areas like the gender pay gap analysis.

It was noted that the Council’s pay multiple of highest to lowest ratio of 9.5 was lower than average in comparison to other Local Authorities.

RESOLVED

That the Committee:

·         Approve the draft Pay Policy Statement 2018/19, attached at Appendix A.

·         Authorise the Interim Director of Transformation & Resources in consultation with the Chair of the Committee to make such amendments to the Pay Policy Statement as he considers minor.

·         Remits the Pay Policy Statement (as amended if applicable) for endorsement by Full Council on 19th March 2018.

Report of the Assistant Director of Corporate Governance and Monitoring Officer to inform the Committee of non-executive delegated decisions and significant actions taken by Directors.

RESOLVED

That the Committee note the delegated decision to appoint Jon Warlow as the Deputy Chief Finance Officer effective from 4^th January 2018 for a period of 6 months.

To consider any new items of urgent business admitted by the Chair under agenda item 3 above.

None.

The following item is likely to be the subject of a motion to exclude the press

and public from the meeting as it contains exempt information as defined in

Section 100a of the Local Government Act 1972, paragraph 1; information

relating to an individual.

To exclude the press and public from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972, paragraph 1; information relating to an individual.

The Committee noted the exempt delegated decisions, significant actions and urgent actions as presented at the meeting.

To confirm and sign the exempt minutes of the special meetings held on 4^th and 14^th December 2017.

The exempt minutes of the special meetings held on 4th and 14th December 2017 were agreed as a correct record of the meetings.

To consider any new items of exempt urgent business admitted by the Chair

under agenda item 3 above.

None.