Agenda and minutes
Venue: MS Teams
Contact: Philip Slawther, Principal Committee Co-ordinator
Note: This meeting will be webcast - use the link on the agenda frontsheet or copy and paste the following link into your internet browser: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGFiM2VmZjctOGU0Yi00YjUzLThkMDktM2EzNDJjMGY4YTJi%40thread.v2/0?context=%7b%22Tid%22%3a%226ddfa760-8cd5-44a8-8e48-d8ca487731c3%22%2c%22Oid%22%3a%22f5230856-79e8-4651-a903-97aa289e8eff%22%2c%22IsBroadcastMeeting%22%3atrue%7d&btype=a&role=a
No. | Item |
---|---|
FILMING AT MEETINGS Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.
By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.
The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Minutes: The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein. |
|
Apologies for Absence and Substitutions (if any) Minutes: Apologies for absence were received from Cllr Liz Morris. |
|
Urgent Business The Chair will consider the admission of any late items of urgent business. (late items will be considered under the agenda items where they appear. New items will be dealt with at item 12) Minutes: There was no items of Urgent Business. |
|
Declarations of Interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:
(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.
A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.
Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct. Minutes: There were no Declarations of Interest. |
|
Deputations / Petitions / Presentations / Questions To consider any requests received in accordance with Part 4, section B, Paragraph 29 of the Council’s Constitution. Minutes: None. |
|
To consider and agree the minutes of the meeting held on 4th February. Additional documents: Minutes: RESOLVED
That the minutes of the meeting held on 4th February were agreed as a correct record.
|
|
Statement of Final Accounts 2019-20 & Audit Completion Report PDF 331 KB Additional documents:
Minutes: *Clerk’s Note – The Chair agreed to vary the order of the agenda, in order to take the item on the renaming of Black Boy Lane as the last item of the open part of the meeting. The minutes reflect the order of that items were considered rather than the order of items on the published agenda.*
The Committee received a copy of the draft statement of final accounts for 2029-20, along with the audit completion report from BDO and a covering report, as set out in the second dispatch agenda pack at pages 3-252. The item was introduced by Kaycee Ikegwu, Head of Finance and Chief Accountant and Leigh Lloyd Thomas, Partner at BDO LLP the Council’s external auditor. At the behest of the Chair, Leigh Lloyd Thomas gave a short verbal overview of the Audit Completion report. The following key points were set out to the Committee:
The following arose from the discussion of this agenda item:
|
|
Quarter 3 Treasury Management Update PDF 197 KB Additional documents: Minutes: The Committee received a report for information which provided an update on the Council’s treasury management activities and performance in the three months to 31st December 2020. The report was introduced by Tim Mpofu, Head of Pensions & Treasury as set out in the agenda pack at pages 89-102. The Committee was advised that all treasury management activities in the period were undertaken in line with the approved treasury management strategy and that there were no issues of concern to highlight to Members. The Committee requested that future updates included information on the percentage of debts that were held in long term fixed rate investments. The Committee commented that they would like the Council to continue to be cautious and that some consideration should be given to linking investment terms to long term capital projects. (To note - Tim Mpofu). RESOLVED That the Corporate Committee reviewed and approved the updated Annual Internal Audit Strategy and Plan for 2021/22, as set out in Appendix A of the report and the Internal Audit Charter, as set out in Appendix B of the report.
|
|
Annual Internal Audit Plan, Strategy and Charter 2021/22 PDF 303 KB Additional documents:
Minutes: The Committee received a cover report along with the Annual Internal Audit Plan and Strategy 2021/22 and the Internal Audit Charter, for the Committee’s approval. The report and Internal Audit Plan, Strategy & Charter were introduced by Minesh Jani, Head of Audit and Risk Management as set out in the agenda pack at pages 103-124. The following arose during the discussion of this agenda item:
|
|
Audit & Risk Service Update PDF 310 KB Additional documents: Minutes: The Committee received a report which detailed the work reported by in-house audit resources, as well as Mazars since the end of quarter 3, which was reported to the Committee in February. The update also included information regarding the National Fraud Initiative. The report was introduced by Minesh Jani, Head of Audit and Risk Management as set out in the agenda pack at pages 125-139. Officers summarised the background and findings of the fact finding reviewing of the opportunity to purchase Alexandra House. It was noted that the purpose of the review was to examine the governance arrangements behind the decision, rather than the decision itself or to provide any assessment of its value. The findings of the audit were that there was no evidence of irregularity, but that the governance arrangements were weak and that this resulted in decisions being taken in an ad-hoc manner. The Committee was also advised that the audit found that there was a lack evidence around a robust business case being in place and that the organisation was not collectively appraised of the decision making process. The following arose during the discussion of this agenda item:
|
|
Renaming of Black Boy Lane to La Rose Lane PDF 20 MB Minutes: The Committee received a report which sought approval for the change of street name from Black Boy Lane to La Rose Lane, following a second consultation exercise with residents and the issuance of a ‘notice of intention’ for the change of name. At its meeting on the 3rd December, the Committee agreed to move to a period of further consultation following the initial consultation exercise, carried out 28th September to 9th November 2020 which set out two alternative possible street names, and the selection of ‘La Rose Lane’ as the intended new name of the street. The report was introduced by Rob Krzyszowski, Interim Assistant Director for Planning, Building Standards and Sustainability as set out in the agenda pack at pages 9-88. The following arose during the discussion of the report:
|
|
New Items of Urgent Business To consider any items of urgent business as identified at item 3 Minutes: N/A |
|
Any other business of an urgent nature To consider any items admitted at item 2 above. Minutes: None. |
|
Exclusion of the Press and Public Item 15 is likely to be subject to a motion to exclude the press and public be from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3. Minutes: RESOLVED
That the press and public be excluded from the meeting due to item 26 containing exempt information as defined in paragraph 3, Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985). |
|
Audit of Cyber Security Update Verbal update. Minutes: The Committee noted that a follow-up audit would be conducted over the summer and that the report would come to the Committee in September 2021. (Action: Minesh).
RESOLVED
The Committee noted the update. |
|
Date and Time of Next Meeting TBC Minutes: TBA |