Agenda and minutes

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The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

Noted.

Apologies for absence were received from Jenny Bourne-Taylor, Jane Hutchinson, Gordon Hutchinson, Richard Hudson, Jim Jenks, Liz Richardson and Councillors Jogee, McNamara and C Bull.

The Chair will consider the admission of any late items of Urgent Business.  (Late items of Urgent Business will be considered under the agenda item where they appear.  New items of Urgent Business will be dealt with under item 11 below).

As an agenda item to nominate a Chair for the Municipal Year 2016-17 had been omitted from the agenda, it would be taken under Urgent Business.

Colin Marr, as Vice-Chair of the Consultative Committee, and in place of Gordon Hutchinson as outgoing Chair, took the Chair and invited nominations.  It was unanimously agreed that Gordon Hutchinson would continue as Chair of SAC-CC for the Municipal Year 2016-17.

In the Chair’s absence, Colin Marr continued as Chair for the remainder of the meeting.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i)         must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii)        may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

None.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 2 February 2016 and 5 April 2016.

ii.         To note the minutes of the Statutory Advisory Committee held on 2 February 2016 and 5 April 2016.

iii.        To note the approved minutes of the meeting of the Alexandra Palace and Park Board held on 17 November 2015, 26 November 2015 and 16 February 2016.

Joint Statutory Advisory and Consultative Committee

RESOLVED that the minutes of the Joint Statutory Advisory and Consultative Committee held on 2 February 2016 and 5 April 2016 be approved as a correct record of the meetings.

Statutory Advisory Committee

RESOLVED that the minutes of the Statutory Advisory Committee held on 2 February 2016 and 5 April 2016 be approved as a correct record of the meetings.

Alexandra Palace and Park Board

RESOLVED that the approved minutes of the Alexandra Palace and Park Board meetings held on 17 November 2015, 26 November 2015 and 16 February 2016 be noted.          

The Chair added that there had been an amendment made to the wording of the minutes of the 16 February 2016 in respect of the Palace’s submission to Crossrail 2, as follows: “Colin Marr objected to the submission having been made on behalf of the Trust as he felt that there hadn’t been adequate consideration by the Board, and asked for his dissent to the submission be minuted.”

Post meeting note – the minutes of the 16 February 2016 have since been amended and uploaded to the Haringey Council website.

This report updates the Statutory Advisory and Consultative Committees on: Governance and Strategic Vision, the West Yard Storage Unit project, Events, Park activities and Learning and Participation activities.

RECEIVED the report of Louise Stewart, Chief Executive, Alexandra Park and Palace.

The following matters arose from discussion of the report:

-           Governance / Strategic Vision – the initial scoping had taken place for the Governance Review, although it would be 3-4 months until initial findings would be documented.  The Palace was currently procuring advisors for the development of the Strategic Vision.

-           Planning application for the West Yard storage – the planning application was due to be discussed at the Council’s Planning Committee on 11 July.  However, the Alexandra Palace and Park Board had yet to make a final decision as to whether to proceed with the project , and this would be discussed at the meeting on 19 July.  Following a request from the Board, a feasibility study had been carried out to look at additional potential options, and this would be presented to the Board on 19 July. In response to comments made online in respect of the application, the Trust is aware of them and where appropriate is taking them into account. Commemorative benches – members liked the idea of keeping old plaques in a central display.  One member questioned whether a ten year display period was too short, and it was explained that this could be renewed if plaque owners stayed in contact.

-           Cycle network / quietways proposal – a comment from the Friends of Alexandra Park had been submitted by email (due to Gordon Hutchinson being unable to attend the meeting), which read as follows:

The Friends of Alexandra Park discussed this at a recent committee meeting and there was support for the Quietway proposal, provided that surfaces were improved, no additional lighting would be introduced into the Park, and steps would be taken to reinforce the importance of cyclists being considerate of pedestrians on shared use paths.  The downhill sections of the route can lead to cyclists riding at high speed and measures may be needed to safeguard other park users.

Regarding the option to bring part of the route into the Park instead of along North View Road, the Friends also supported this, with the same provisos, and on the basis that it is part of a hard-surfaced pedestrian path along the southern side of the Park, as floated in the Park Vision discussions.  The Friends of the Park would welcome consultations on the detail of any new paths.

RESOLVED that the contents of the report be noted.

This report presents a proposal to expand the Firework Festival from a 1 day event to a 2 day event in 2016/17.

The SAC/CC are asked to consider this report to enable the Advisory Committee to advise the Trust Board in accordance with its powers and duties.

RECEIVED the report of Simon Fell, Director of Event Operations, Alexandra Park and Palace.

The following matters arose from discussion of the report:

-           The fireworks display had grown from a capacity of 30,000 to 50,000 since 2013.  It was now felt that 50,000 people was the upper limit of capacity for the event, however, negative feedback had been received following the last event that people had been unable to buy tickets, due to it being sold out.  Therefore, it was proposed that the event be increased to a two day event.

-           Alexandra Palace Way would be closed for 48 hours, and the W3 bus would be re-routed during this time.  Members asked whether the bus could be routed around Muswell Hill so that this area would not be cut off by the re-routing.  Simon advised that he would be meeting with the Safety Advisory Group, and would raise this with the TfL representative.  Any re-routing would be advertised to the public, as it was for the Red Bull event.

-           With regards to the fences at the South-East corner of the park, this area would continue to be fenced off, as it was not suitable to be used as an entrance especially if there was bad weather, which would cause damage to the grass.  It was noted that there had not been any complaints made by people attending the event with regard to not having an entrance at the South-East corner.

RESOLVED that the report be noted and comments be provided to the Alexandra Palace and Park Board.

To update the SAC/CC on the progress on the East Wing Restoration Project.

RECEIVED the report of Emma Dagnes, Deputy Chief Executive, Alexandra Park and Palace.

The following matters arose from discussion of the report:

-           The discovery of more asbestos than was originally anticipated had caused a delay of 12 weeks to the programme.  To mitigate this, some Phase 2 works had been brought forward into the enabling stage.

-           The fundraising campaign for the theatre would begin in July, and the second phase would begin in November, to tie in with the 80^th anniversary of the BBC.

-           In regard to the 80^th anniversary, the Palace were currently producing a programme for a ticketed event in the BBC studios.

RESOLVED that the contents of the report be noted.

The Chair and Nigel Willmott updated members on the matters raised at the Alexandra Palace and Park Board meeting held on 12 April 2016, namely the work which was being undertaken on the website; the Business Plan which had been approved and was now available on the Alexandra Palace website; and the Board workshop which took place on 24 May and looked at the Wood Green Regeneration and Alexandra Palace governance review.

None.

None.

Tuesday 22 November 2016

Tuesday 31 January 2017

Tuesday 11 April 2017

Noted.