Agenda and minutes

Please note this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method.  Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting.  Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The Chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual, or may lead to the breach of a legal obligation by the Council.

NOTED

Apologies for absence were received from Hugh Macpherson, Kevin Stanfield, Jenny Bourne-Taylor, Richard Hudson, Councillor Patterson and Councillor C Bull.

None.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 20 October 2015. TO FOLLOW

ii.         To note the minutes of the Advisory Committee held on 20 October 2015.

i)          Joint Statutory Advisory and Consultative Committee – 20 October 2015

RESOLVED that the minutes of the Joint Statutory Advisory and Consultative Committee on 20 October 2015 be approved as a correct record of the meeting. 

ii)         Statutory Advisory Committee – 20 October 2015

RESOLVED that the minutes of the Statutory Advisory Committee on 20 October 2015 be noted.

To receive and note the contents of the report, and advise the Alexandra Palace and Park Board where appropriate.

RECEIVED the report of Louise Stewart, Chief Executive, Alexandra Park and Palace.

The following matters arose from discussion of the report:

a.         Crossrail 2

A response had been submitted on behalf of the Trust, which made the case for a station at Alexandra Palace, but also acknowledged that there may be benefits to the Park and Palace of a station at Wood Green.  This had been circulated to the Alexandra Palace and Park Board prior to submission, although it was acknowledged that there was not a great deal of time given for the Baord to comment.

Some members expressed their disappointment that there had not been consultation with the SAC and CC, and that the case had not been made strongly enough for a station at Alexandra Palace.

b.         Wood Green consultation

It was requested that the consultation documents be circulated to members.

ACTION: Clerk

Post meeting note:

The Wood Green Investment Framework and Area Action Plan was approved at the Cabinet meeting held on 19 January 2016.  The consultation is due to start on 1 February 2016.  The reports and minutes from the Cabinet meeting can be found here - http://www.minutes.haringey.gov.uk/ieListDocuments.aspx?CId=118&MId=7303&Ver=4

c.         Go Ape

It was unlikely that the planning application would be discussed at the February Planning Committee.  If it was on the agenda for the March meeting, and was approved, then Go Ape would be onsite in April with an estimated build time of 8 weeks.

d.         Deer enclosure

The deer had been relocated to Devon, and feedback was that they had settled in well and were happy in their new enclosure.  There had been an urgency to making this decision, as the health of the deer had been deteriorating.  Board Members had been informed of the decision beforehand.

e.         Graffiti wall

An independent Health and Safety assessment had been carried out and the findings would be reported to the Alexandra Palace and Park Board at the 16 February 2016 meeting.

f.          Fireworks

Appendix 2 outlined which gates were open and closed during the fireworks, and gave the reasons for the decisions.  The risk analysis did not support the opening of gate 3.  There had been no complaints made by attendees in terms of not being able to enter the park via the Newland Road/Campsbourne park entrance.

RESOLVED to note the contents of the report.

To receive and note the contents of the report, and advise the Alexandra Palace and Park Board where appropriate.

RECEIVED the report of Emma Dagnes, Deputy Chief Executive, Alexandra Park and Palace.

The following matters arose from discussion of the report:

-           The design team were continuing the work on the RIBA Stage 4 designs, and a workshop would be arranged with members for information / consultation.

-           Theatre – an announcement would be made later in the year regarding the 2018 opening programme, but it was anticipated that there would be 4 highlight events.  The Theatre Policy had been developed with assistance from the Friends of the Theatre.

-           Events – events were being planned up to 2 years in advanced, which would then help with programming performances in the theatre.

-           Collections Policy – this would be presented to the Alexandra Palace and Park Board for approval.  This policy needed to be in place before approaching organisations to loan exhibition pieces.

Colin Marr referred to page 5 of the policy, section 4, paragraph 8 - Television technology objects – and requested that the word ‘entertainment’ be replaced with the word ‘broadcasting’.  Louise Stewart advised that she would need to look into this in more detail, as there may have been a reason for the use of the word entertainment.

ACTION: Chief Executive, Alexandra Park and Palace

-           Fundraising – a grant of £30k had been received from the American Express foundation which would be used for the restoration of the floorboards in the Theatre.  A Director of Fundraising had been appointed.

RESOLVED to note the contents of the report.

NOTED the feedback from the Chair of the SAC-CC and Colin Marr:

-           The Board had noted the excellent result of the APTL activities, and the healthy Gift Aid contribution.

-           The Board had discussed the vision of the Palace and Park, and the graffiti wall, and these would be discussed again at the next meeting.

None.

Actions from previous minutes

Governance review – the document provided by Colin Marr would be considered as part of the governance review.

Bedford Road – Emma Dagnes had met with residents before Christmas to discuss ongoing concerns with regards to events.

Bus stops – before contacting TfL, there needed to be an audit of the bus stop names on the route – if any member was willing to volunteer to do this they should contact the Chief Executive.

To be advised following the Council’s AGM in May.

To be advised.