Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The Chair referred Members present to agenda Item 1 as shown on the agenda in respect of filming at this meeting, and Members noted the information contained therein’.

NOTED apologies for absence from Cllr Bull, Cllr Christophides, Caroline Hayter (who had resigned from the committee), Cllr Gallagher, Professor Hudson, Cllr McShane and Cllr Wright.

Councillor Hare declared a personal interest in Agenda item 6, Chief Executive’s report, as he was Chair of the Alexandra Palace Allotments Association.

a.         To note the following changes to the membership of the Advisory Committee:

1.         Noel Park Ward Councillor

The appointment of Councillor Stephen Mann (Noel Park Ward) with effect from 8 October 2015 as Noel Park Ward appointed member.

2.         The Three Avenues Residents’ Association (TARA)

The appointment of Jason Beazley (TARA Chair) and Sue Beckett (Deputy) as nominated members.

3.         Warner Estate Residents’ Association (WERA)

The resignation of David Liebeck and receive a verbal update from the clerk on nominations for a WERA representative.

b.         To note the discontinued Consultative Committee membership of Vitrine Ltd – The Lakeside Cafe.

a.         NOTED the following changes to the membership of the Advisory Committee:

            i.          Noel Park Ward Councillor

NOTED the appointment of Councillor Stephen Mann (Noel Park Ward), with effect from 8 October 2015, as Noel Park Ward appointed member.

ii.         The Three Avenues Residents’ Association (TARA)

NOTED the appointment of Jason Beazley (TARA Chair) and Sue Beckett (Deputy) as nominated members, with effect from 5 October 2015, from TARA.

            iii.        Warner Estate Residents’ Association (WERA)

NOTED the resignation of David Liebeck and the appointment of Mr James Jenks and Mr Adrian Thomas (deputy) as WERA representatives.

            The Chair introduced and welcomed the new Advisory Committee members.

b.         NOTED that the membership of Vitrine Ltd (The Lakeside Cafe) on the Consultative Committee had not been renewed as the required annual membership document had not been received.

c.         Alexandra Residents’ Association (ARA)

NOTED the resignation of Caroline Hayter and the appointment of Mr Dermot Barnes as ARA representative on the Consultative Committee, who was welcomed by the Chair.

a)         To confirm the draft minutes of the meeting of the Joint Advisory and Consultative Committee held on 9 June 2015 as a correct record.

b)         To note the minutes of the Consultative Committee held on 9 June 2015.

c)         To note the minutes of the Advisory Committee held on 9 June 2015.

d)         To receive the draft minutes of the meeting of the Alexandra Palace and Park Board held on 23 June 2015 and 15 July 2015 to be noted.

a.         Joint Advisory and Consultative Committee – 9 June 2015

            RECEIVED the minutes of the meeting of the Joint Advisory and Consultative Committee held on 9 June 2015  (pages 1-7 of the agenda pack), which were confirmed as a correct record of the meeting and signed by the Chair.

            NOTED the following matters arising:

i.          Update report of the Interim Chief Executive (Minute No. 7.c)

          With reference to discussions on the governance of the Joint Advisory and Consultative Committee, Colin Marr reported that he had submitted a draft terms of reference for a joint committee to the Palace’s senior officers, which would rationalise the complexity of this committee.  Louise Stewart, Chief Executive - Alexandra Palace, informed the Committee that she would consider the document and Colin Marr’s request that it be reviewed, perhaps by Haringey officers, before any further circulation.

 ACTION: CHIEF EXECUTIVE

ii.         Archiving of artefacts (Minute No. 8e)

In response to concerns raised  by David Frith, Emma Dagnes, Managing Director - Alexandra Palace, recognised the staffing constraints at Bruce Castle.  The Palace was considering options to alleviate the staffing pressures and had appointed Kirsten Forrest, from the British Museum to work with Bruce Castle to move the archiving project forward.

          AGREED that more detail of the archiving activity be brought to the next committee meeting.

ACTION: MANAGING DIRECTOR

b)         Consultative Committee – 9 June 2015

RECEIVED the minutes of the Consultative Committee held on 9 June 2015 (pages 9-11 of the agenda pack).

            RESOLVED that the minutes of the Consultative Committee held on 9 June        2015 be confirmed as a correct record.

c)         Advisory Committee – 9 June 2015

            NOTED the minutes of the Advisory Committee held on 9 June 2015 (pages 13-16 of the agenda pack).

d)         Board

RECEIVED the draft minutes of the meeting of the Alexandra Palace and Park Board held on 23 June 2015 and 15 July 2015 (pages 17-31 of the agenda pack).

            The following matters arose from discussion of the minutes:

            i.          23 June 2015 – Artistic Policy (Minute No.8d)

NOTED that an update on the production of an artistic policy for the theatre was requested. It was explained that discussions were still taking place and a consultant would be working with the Palace to develop a policy which would be presented to the committees early in 2016.

            ii.         15 July 2015

NOTED in response to questioning that the conversations with the Campsbourne Centre management team were on going.regarding the lease for the playgroup building were on going.

Colin Marr noted that concerns about the graffiti wall had been discussed at the meeting but were not minutes.

To receive and note the report of Louise Stewart, Chief Executive, Alexandra Palace and Park, including updates on commercial, park and  learning and community activities.

RECEIVED the report of Louise Stewart, Chief Executive, Alexandra Palace and Park (pages 31-87 of the agenda pack).

The following matters arose from discussion of the report:

a.         Commercial Events

            i.          July – September

                        REPORTED that

·         Prime Impact was the organisation that ran the Mind, Body and Soul exhibition;

·         Braemar Avenues and neighbouring roads had been disturbed by the noise of the PA during this year’s Red Bull event.  This had not occurred during previous events, and Jason Beazley requested that the speakers be repositioned in the future.

ACTION: MANAGING DIRECTOR

ii.         Events Licence

REPORTED that residents of Bedford Road had logged a complaint as they were disturbed after live music events.  The Palace had evaluated the egress after the Wombats concert and, as a result, had put a number of additional measures in place for security, traffic management, roadside cleaning and signage in place.

Emma Dagnes was hoping to meet with Bedford Road residents and the lead officer for licensing at LB Haringey  in order to talk through issues before moving forward with further mitigation.

ACTION: MANAGING DIRECTOR

iii.        Fireworks (paragraph 5.4 of the report)

NOTED that

·         members expressed concern that discussions at the previous meeting about opening an entrance at south east corner of park for the fireworks event had not been taken forward.  Emma Dagnes offered to discuss the matter with the safety advisory group, which included the emergency services.  Reasons for not opening this entrance during the fireworks event would be reported back to the committee.  It was also suggested that signage be installed at the south east corner to direct visitors to the nearest entrance, i.e. Redston Field;

ACTION: MANAGING DIRECTOR

·         Cllr Jogee confirmed that Redston Field Gate would be open for ticket holders and Northview Exit will be open for exit only but there would be no entrance at Newland Road;

·         The bonfire would be held on the Newlands Field;

·         Barriers erected for a previous firework event had blocked the rear exit from 110 Dukes Avenue and this would be resolved.

ACTION: MANAGING DIRECTOR

b.         Marketing

REPORTED that new ‘what’s on’ lamppost banners were demonstrated on page 45 and in response to a question it was reported that these would replace current banners but advertising consent would also be sought for additional banners.

c.         The Bar and Kitchen (paragraph 5.6)

NOTED that on a show of hands the committee clearly agreed that the name ‘The Phoenix’ was preferred to ‘Bar and Kitchen’.  Louise Stewart suggested ‘The Phoenix Bar and Kitchen’ as an option to let visitors know that it was a pub.

            d.         Fundraising

NOTED the comments of some committee members that Alexandra Palace memorabilia should be available to purchase at other outlets, including online, and not only at events. 

Emma Dagnes explained that the retail aspect of the fundraising campaign was very limited with low numbers of tea towels and prints sold at exhibitions. Future options for merchandise would be discussed with the Chief Executive. There was a merchandise strategy for concerts  ...  view the full minutes text for item 40.

NOTED the update from Nigel Willmott including, that

·         At its meeting on 23 June the Board discussed the Palace’s debt and it was noted that LBH and the Charity had agreed that the outstanding amount will not be repayable until such time as the Charity and Council agree that the Charity is at a self-sustainable level;

·         at its meeting on the 15^th of July – mechanical and engineering work would be brought back in-house and that falcons had been borrowed some time ago in order to clear some of the pigeons in the Park.

None.

a.            Bus Stops and signage

NOTED that Adrian Thomas requested consideration be given to changing the names of the bus stops around the Park.  There were 6 bus stops which had the name Alexandra Palace or Alexandra Park and WERA residents felt that this was causing confusion with people getting off at the wrong stops.  Committee members felt that discussions with Transport for London was required and the Trust should consider how directions from e.g. Finsbury Park Station, Alexandra Palace Station and Muswell Hill could be improved.

ACTION: CHIEF EXECUTIVE

b.            Restoration of Houses of Parliament

NOTED the suggestion by Colin Marr  that the Palace should be considered as a possible site for the decanting of parliament during the parliament buildings restoration.  Mr Marr would formally propose this to the Board at its next meeting.

ACTION: COLIN MARR

The next meeting will be held on Tuesday 2 February 2016.

NOTED that the next meeting will be held on Tuesday 2 February 2016.

An apology for absence from this meeting was received from Hugh Macpherson as an organ concert was scheduled for the same night.