Agenda and minutes

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NOTED.

NOTED apologies for absence from Councillor Claire Bull, Frances Hargrove, Caroline Haytor, Councillor Adam Jogee, Councillor Denise Marshall, Councillor James Patterson, Kevin Stanfield and Nigel Willmott.

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) Must disclose the interest at the start of the meeting or when the interest

becomes apparent, and

(ii) May not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending

notification must notify the Monitoring Officer of the interest within 28 days of the

disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are

defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

NONE.

To note the resignation of Denise Feeney (with effect from 31 March 2015) and the appointment of Chris Roche to the Consultative Committee as representative of the  Muswell Hill, Fortis Green Association. 

NOTED the resignation of Denise Feeney (with effect from 31 March 2015) and the appointment of Chris Roche to the Consultative Committee as representative of the Muswell Hill and Fortis Green Association.

The Joint Committee welcomed:

·         Chris Roche to his first Joint SAC and CC meeting;

·         David Cole, representative of Heartlands High School who attended the previous meeting for the first time; and

·         Sarah Holding, as substitute for Caroline Hayter, Alexandra Residents’ Association.

i.          To approve the minutes of the informal Joint Statutory Advisory and Consultative Committees held on 27 October 2014 and 20 January 2015.

ii.         To note the minutes of the Advisory Committee held on 20 January 2015.

iii.        To note the draft minutes of the meeting of the Alexandra Palace and Park Board held on 10 February 2015.

a.         Joint Statutory Advisory and Consultative Committees

The minutes of the informal Joint Statutory Advisory and Consultative Committees held on 27 October 2014 and 20 January 2015 were approved subject to the following amendments:

·         Page 7 – 20 January 2015 – removal of asterisk by Gordon Hutchinson’s name;

·         Page 13 – 20 January 2015 – sentence at APSC35(d.)(ii.) to read “The Chair of the Alexandra Park Allotments advised...”;

·         Page 13 – 20 January 2015 – removal of duplicated wording.

b.         Advisory Committee

NOTED the minutes of the Advisory Committee held on 20 January 2015 and that Councillor Ross was in attendance; the asterisk would be removed from beside his name on the attendance list (page 15).

c.         Alexandra Palace and Park Board

NOTED the minutes of the Alexandra Palace and Park Board held on 10 February 2015.

To consider the report on fomalising the arrangements for chairmanship of the Joint Advisory and Consultative Committee.

RECEIVED the report on the Governance of the Joint Statutory Advisory and Consultative Committees, introduced by Duncan Wilson (Chief Executive, Alexandra Palace) and Colin Marr (Alexandra Palace Conservation Advisory Committee) (pages 27-30 of the agenda pack).

NOTED, further to discussion, that:

·         the general consensus was that the long term aim was to have an arrangement whereby there was a single formal committee incorporating the statutory powers of the Statutory Advisory Committee (SAC) and the membership of both the SAC and the Consultative Committee (CC);

·         it was acknowledged that achieving a single formal committee to include the statutory elements of the SAC would require a change to the Alexandra Park and Palace Act 1985 at expense to the Palace. While it was recognised that the costs of pursuing a change of the Act was difficult to justify solely to change the Committee make-up and Terms of Reference, it was suggested that it might be possible to progress if the Trust required an amendment to the Act for other reasons;

·         it was recognised that the Consultative Committee membership had a wider remit than the SAC, which was focused on the impact of developments and events on  the Parks’ neighbours;

·         the Committees were reminded that the terms of reference of the Consultative Committee were set out in the London Borough of Haringey’s Constitution. The Committee requested that a separate proposal for formal constitution of the Joint SAC&CC (without the need for SAC legislation changes) be presented in the future. This should include suggested amendments to the membership of the Consultative Committee to reduce duplication of organisations appointed to both the SAC and CC;

·         with reference to paragraph 3.2 of the report – it was agreed that it was not necessary to have a practice of appointing Chairs for both the SAC and CC at the start of the joint meeting on each occasion.  The Chairs and Vice Chairs of both the SAC and CC should be formally appointed by the Joint SAC&CC at the beginning of each municipal year.  The Chair of the Joint Committee would in each case be the Chair of the Consultative Committee or in his/her absence the Chair of the SAC. Otherwise the task would fall to the appointed Vice Chair of the Consultative Committee, or in his/her absence, the Vice Chair of the SAC;

·         the chairs and vice chairs would be encouraged to arrange substitutes if they anticipated being absent from a meeting.

AGREED that

a.         proposals for a formal constitution for the Joint Statutory Advisory Committee & Consultative Committee be presented at a future meeting;

Action: Clerk

b.         a procedure for the appointment of chairs and vice-chairs of the Joint Advisory and Consultative Committee for the municipal year be implemented at the next meeting.

 Action: Clerk

To receive and note the report of the Chief Executive of Alexandra Park and Palace, Mr Duncan Wilson, updating on developments in the last quarter and forthcoming business and events including:

·         HLF Project – overall update

·         Events Report

·         Learning and Community Report

·         Sponsorship and Fundraising update

·         Recruitment update – Senior Executive Team

RECEIVED the report on developments in the last quarter and forthcoming business and events in the next three months, introduced by Duncan Wilson (Chief Executive, Alexandra Palace) (pages 31-36 of the agenda pack).

Heritage Lottery Fund

NOTED that

·         in relation to paragraph 6.2 – Heritage Lottery Fund (HLF) update:

o   the next stages would be to procure the main works package in two parts.  The Enabling Works would include: asbestos removal from the Television Studios,  assessment of repairs required to the Theatre ceiling and paintwork conservation trials;

o   The Main Works package (beginning  at the start of 2016) would be conducted in all areas at the same time with the challenge of the ice-rink remaining open and possible closure of the east court entrance for some time;

o   The main contract was expected to be completed between the end of 2017 and Easter 2018;

·         in response to questioning: the HLF funding would be released in tranches and would be tightly controlled against invoices for purchases approved in the project plan;

·         the Committee congratulated Duncan Wilson on the success of the HLF bid and acknowledged the good work of the team at Alexandra Palace.

Events List

NOTED further to discussion:

·         concerns raised about the outdoor cinema event scheduled for Saturday 1^st and Sunday 2^nd August 2015 as the south slope was a popular area and would be fenced-off to other park users.  In response Mr Wilson explained that the event would use part of the south slope and had to be fenced-off due to it being a ticketed event.  Assurances were given that disruption to Park users would be minimised as far as practicable. 

Emma Dagnes agreed that the Friends of Alexandra Park would be consulted about the arrangements;

Action: Emma Dagnes

·         the Palace did not have the resources to hold a large number of in-house events such as the April Bier Festival but numbers of events were improving each year. An event would be held on 25 July 2015 to celebrate 25 years of the ice-rink being open.

Learning and Community

Isobel Aptaker, Learning Officer, Alexandra Palace gave an update on the Learning and Community Report including:

·         the War on the Home Front exhibition had reached 2,500 visitors and  the new target was to achieve a total of 3,000 visitors by the end of the exhibition in September 2015;

·         Alexandra Palace had been successful in an application to the Mayors Music Fund to host a concert on 19^th September 2015 by the Haringey Youth Orchestra with support from members of the BBC Concert Orchestra.  Capacity for the event would be 499 including the orchestra’s 90 musicians and a project brief would be established including sound tests for whether the stage could be used;

·         Park learning material was being developed and further work was being done with Heartlands High School to pilot for Year’s 8 & 9 (12 – 14 year olds).

Sponsorship and Fundraising

REPORTED that a number of different fundraising approaches would be used to reach  ...  view the full minutes text for item 7.

To receive and note the report of the Alexandra Park Manager, Mark Evison including updates on the Go Ape Project.

RECEIVED the Park Update report introduced by Duncan Wilson (Chief Executive, Alexandra Palace) (pages 37-39 of the agenda pack).

Various aspects relating to the Park were discussed.

NOTED that

·         an ecological survey had been conducted as part of the anticipated Go Ape planning application and would be available for viewing as part of the next planning application.  In response to concerns highlighted about the scale of the Go Ape course, the Joint Committee was reminded that concerns could be registered as part of the planning process, but that the details would be those previously endorsed by the Committees;

·         the graffiti wall was discussed at length particularly concerns about the chemicals (from the aerosols used by the graffiti artists) carried in the air to the nearby children’s playground and skate park.  Duncan Wilson stated that he had not previously been notified of this but the issue would be investigated and appropriate action taken.  Mr Wilson emphasised the difficulties in putting restrictions on the use of the graffiti wall but suggested future consideration be given to the possible future relocation of the playground;

Action: Interim Chief Executive

·         Committee members acknowledged the spectacular art produced on the wall and supported the concept of the graffiti wall, recognising that many of the graffiti artists were responsible and wore protective masks themselves and were likely to consider others;

·         Mark Evison, Park Manager, would be consulting with individuals and groups on the development of the Park Vision before a draft was presented to the Joint Committee.  The Joint Committee would also be given the opportunity to consider the final version.

Action: Mark Evison

AGREED to note the Park Update.

Thanks to Duncan Wilson

The Joint Committee expressed gratitude to Duncan Wilson for his role in securing the future of Alexandra Palace and Park.  Mr Wilson recognised that the progress was made as a result of a team effort by the Trust and Trading Company’s staff and the particular support from some members of the Joint Committee.  He expressed confidence that the good work would continue in his absence.

Tuesday 9 June 2015

Tuesday 20 October 2015

Tuesday 2 February 2016

NOTED the following dates:

Tuesday 9 June 2015

Tuesday 20 October 2015

Tuesday 2 February 2016