Agenda and minutes

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Contact: Philip Slawther 

Media

Items
No. Item

106.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The Cabinet Member referred those present to agenda Item 1 as shown on the agenda in respect of filming at this meeting and asked that those present reviewed and noted the information contained therein.

 

107.

URGENT BUSINESS

The Leader/Cabinet Member will advise of any items they have decided to take as urgent business.

Additional documents:

Minutes:

None.

108.

Declarations of interest

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct

Additional documents:

Minutes:

None.

109.

Independent Tenant and Leaseholder Advisor (ITLA) Framework - Procurement for Selection of Consultants pdf icon PDF 216 KB

Additional documents:

Minutes:

The Cabinet Member noted the report, which sought authorisation to appoint an Independent Tenant & Leaseholder Advisory (ITLA) Services Framework to assist in estate renewal, for a four-year period.

Officers advised that the Council had been successfully using an ITLA at the Love Lane estate, as part of the High Road West scheme for the past three years. The existing ITLA had proved very popular with residents. Due to procurement regulations, the Council had reached a financial threshold with its existing ITLA and sought approval to enter into a framework contract, which would provide additional flexibility and give residents a choice of ITLA.

Officers emphasised that the funding, resourcing and supporting an ITLA would be done on a project by project basis. It was noted that a contract would need to be drawn up for the framework, once a decision to proceed with a framework for the four bidders had been agreed. Officers clarified that discussions were ongoing as to how the framework would interact with the HDV and whether the appointment of an ITLA from the framework would be a Council or HDV responsibility.

In response to a question on what the likely cost would be, officers acknowledged that High Road West scheme would need to appoint a new ITLA fairly quickly to replace the current arrangement. However, it was difficult to give an estimate of cost at this stage as each of the schemes were different and would need to appoint their own ITLA, dependant on the size and the nature of the project.

Cllr Cater asked whether there was a brief available for the bids. Officers, advised that the specification had been listed on the procurement portal and that this included an extensive range of requirements for bidders to meet. Officers agreed to speak to Procurement to ascertain whether the information was publically available. (Action: Matthew Maple).  An overview of the requirements was listed at Paragraph 2.3 of the report.

In response to a request for clarification on the extent to which the ITLA was independent from the Council and the likelihood of it advising residents to not co-operate with Council, officers advised that this was unlikely and that the job of the ITLA was to facilitate and not obstruct regeneration work.  Officers clarified that the role of the ITLA was to facilitate a good relationship between the Council and residents. The ITLA was there to give advice and guidance to residents, given their extensive experience of dealing with estate regeneration across different local authorities. The need for advice and guidance was pertinent due the complex nature of regeneration projects and planning legislation.

RESOLVED

That the Cabinet Member agreed:

  1. To approve the appointment of an Independent Tenant and Leaseholder Advisory Services framework for a four-year period, in accordance with paragraph 6.12, for use in supporting regeneration and housing projects across Haringey, consisting of the following companies: -

a)    Micro fish Communications Ltd

b)    PPCR Associates Limited

c)    Newman Francis Limited

d)    Source Partnership Consulting Limited

 

Reasons for decision  ...  view the full minutes text for item 109.

110.

EXCLUSION OF PRESS AND PUBLIC

RESOLVED that the press and public be excluded from the meeting for consideration of Item 6 as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3 - Information relating to financial or business affairs of any particular person (including the authority holding that information).

Additional documents:

Minutes:

That the press and public be excluded from the reminder of the meeting as the items contained exempt information, as defined under Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

111.

Independent Tenant and Leaseholder Advisor (ITLA) Framework - Procurement for Selection of Consultants

To consider exempt information pertaining to item 4.

Minutes:

The Cabinet Member noted the exempt section of the report.

112.

URGENT BUSINESS

To consider any urgent business as admitted at item 2.

Additional documents:

Minutes:

N/A