Agenda and draft minutes

Liquid Logic contract variation, Cabinet Member Signing - Thursday, 12th September, 2024 11.30 am

Venue: Alexandra House, 10 Station Road, N22 7TR

Contact: Kodi Sprott, Principal Committee Coordinator Email: kodi.sprott@haringey.gov.uk

Items
No.	Item
1.	Filming at meetings Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings. The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council. Minutes: The Cabinet Member for Finance and Corporate Services referred to the notice of filming at meetings and this information was noted.
2.	Apologies for absence To receive any apologies for absence. Minutes: There were no apologies for absence.
3.	Urgent business The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 7 below. Minutes: There were no items of urgent business.
4.	DEPUTATIONS/QUESTIONS/PETITIONS To consider any requests received in accordance with Standing Orders. Minutes: There were no deputations/questions/petitions.
5.	Declarations of interest A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Minutes: There were no declarations of interest.
6.	Liquid Logic contract variation PDF 263 KB Minutes: Sarah Barter, Head of Business Enablement explained and summarised the report. The report gave an update on the evolution to date of the contract value of the Council’s existing contract with Liquidlogic Ltd (Liquidlogic) and sought approval for a variation of the contract value going forward. The Cabinet Member for Finance and Corporate Service noted that recommendation 3.2 of the report was seeking agreement for future variation in the contract value by a further £1,303,997 but this was contingency measure to meet any future business requirements identified by Children’s, Adults and Finance Services and to not require a further Cabinet Member key decision. Assurance was provided that services were fully aware and considering the overall budget position of the Council and therefore this was a safeguarding measure. In noting the above information and before considering recommendation 3.2, the Cabinet Member for Finance and Corporate Services asked that the resolutions reflect that any increased spend over £50,000 on this contract be discussed and consulted on with her. The Cabinet Member for Finance and Corporate Services, RESOLVED To note that since the award by Cabinet in July 2021 of the existing contract for provision of an Integrated Social Care Case Management and Financial System for a contract value of £3,270,081 over the 15-year contract period, further spend on additional functionality has had to be incurred during the implementation of the system which had been approved through the change control process. To agree the increased the contract value by £448,043 to £3,718,124. To approve, under Contract Standing Order 10.02.1.b), a variation in the contract value by a further £1,303,997 to £5,022,121 which would ensure the Council could continue to enhance the system to meet business requirements identified by Children’s, Adults and Finance Services in the future and can also cover RPI-indexed increases in certain contract prices provided for by the contract. Following approval of resolution 2 and 3 that increased spend of £50,000 on this contract by the Director be in consultation with the Cabinet Member for Finance and Corporate Services. Clerks note - Recommendation 3.2 in the published report was incorrectly designated the Cabinet Member for Health, Social Care and Wellbeing to take this decision and this was an error in drafting. The Forward Plan correctly assigned this to the Cabinet Member for Finance and Corporate Services. Reasons for decision This would take stock of the increase in the original contract value due to spend incurred during implementation. This would provide the flexibility to enhance and meet required future functionality to support the needs of Adults, Children’s & Finance services. This would ensure that the Council were operating a sustainable support model which included the capability to rollout system changes over weekends without requiring down time of the system business hours. Alternative options considered Do nothing This would mean the Council would be unable to identify and implement improvements to the Liquidlogic system for the remainder of the contract period. Retender This would mean breaking the contract that is currently in ... view the full minutes text for item 6.
7.	New items of urgent business Minutes: There were no new items of urgent business.