Agenda and minutes

CANNING CRESCENT N22, ADAPTIONS & CONDITIONS FOR MENTAL HEALTH RECOVERY COLLEGE - CONSTRUCTION CONTRACT AWARD, Cabinet Member Signing
Tuesday, 30th March, 2021 4.45 pm

Media

Items
No.	Item
1.	APOLOGIES FOR ABSENCE View the background to item 1. To receive any apologies for absence. Additional documents: Webcast for 1. Minutes: There were no apologies for absence.
2.	DECLARATIONS OF INTEREST View the background to item 2. A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered: (i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and (ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room. A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure. Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct Additional documents: Webcast for 2. Minutes: There were no declarations of interest.
3.	CANNING CRESCENT N22, ADAPTIONS & CONDITIONS FOR MENTAL HEALTH RECOVERY COLLEGE - CONSTRUCTION CONTRACT AWARD PDF 255 KB View the background to item 3. Additional documents: Addendum , item 3. PDF 94 KB Webcast for 3. Minutes: The Cabinet Member considered the report which sought approval to appoint the recommended contractor, Cosmur Construction Limited, to deliver the refurbishment works at the disused Canning Crescent Health Centre, for the total contract value of £2,673,759.89, plus a 10% contingency of £267,375.98 based on Cosmur’s tender costs. Approval was also sought to issue a letter of intent prior to the formal contract signature in the sum of for £267,375.98 as allowed under Contract Standing Order 9.07.3. The Cabinet Member noted the late comments that had been provided by the Director of Finance and circulated and published as an addendum to the report. It was also confirmed that the minimum 40% benchmark threshold as part of the quality evaluation had been met by all bidders. Following consideration of the exempt information. The Cabinet Member RESOLVED 1. To approve the full award of the construction works (RIBA stage 5-6) contract to Cosmur Construction Limited to deliver the refurbishment works at the disused Canning Crescent Health Centre for the fixed price contract sum of £2,673,759.89, plus a 10% contingency of £267,375.98 based on their tender costs. 2. To approve the issue of a Letter of Intent prior to the formal contract signature for £267,375.98 being 10% of the contract sum. 3. To vire £0.98m from the scheme budget to the 2020/21 approved capital programme contingency. Reasons for decision The Canning Crescent Centre is a former mental health centre in Wood Green. The Council purchased the freehold with vacant possession in February 2019, from Barnet, Enfield and Haringey Mental Health Trust (BEHMHT), following a Cabinet decision in October 2018. The planned refurbishment of the building by March 2022 will enable a set of services to support residents living with mental health conditions that affect daily life. The works will also allow the Recovery College to be relocated to the Canning Crescent site. Given issues the construction industry is facing with supply chains due to the Covid 19 epidemic a decision on the contract award at the earliest opportunity will be advantageous and enable early procurement of long lead in items and critical materials such as air source heat pump, curtain walling, and photovoltaic panels to achieve the required completion date of March 2022. A Signing (pursuant to Contract Standing Order 16.02) is required as there are no Cabinet Meetings scheduled in April or May 2021 due to the forthcoming Mayoral elections. Waiting until June to recommend approval of the construction contract award at a Cabinet meeting would delay the commencement of construction works on site and have an adverse impact on the planned March 2022 delivery date. The current programme identifies that there will be a mobilisation period for the contractor following any call-in and the preparation of the contract and its issue. Subject to these activities, construction works will start on site by 8June 2021. The early contract award will also enable items such as the air source heat pump, curtain walling, and photovoltaic panels to be delivered in time ... view the full minutes text for item 3.
4.	EXCLUSION OF PRESS AND PUBLIC View the background to item 4. Item 5 is likely to be subject to a motion to exclude the press and public from the meeting as it contains exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information) and paragraph 5, information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. Additional documents: Webcast for 4. Minutes: RESOLVED That the press and public be excluded from the meeting for consideration of item 5 as it contained exempt information as defined in Section 100a of the Local Government Act 1972 (as amended by Section 12A of the Local Government Act 1985); paragraph 3, information relating to the financial or business affairs of any particular person (including the authority holding that information), and paragraph 5, information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
5.	EXEMPT - CANNING CRESCENT N22, ADAPTIONS & CONDITIONS FOR MENTAL HEALTH RECOVERY COLLEGE - CONSTRUCTION CONTRACT AWARD View the reasons why item 5. is restricted View the background to item 5. Additional documents: Webcast for 5. Minutes: The Cabinet Member considered the exempt information.