Agenda and minutes

Venue: Civic Centre, High Road, Wood Green, N22 8LE

Contact: Ayshe Simsek, Acting Democratic Services & Scrutiny Manager 

Media

Items
No. Item

65.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The Leader referred to agenda item 1, as shown on the agenda in respect of filming at  meetings and Members noted this information.

66.

Apologies

To receive any apologies for absence.

Additional documents:

Minutes:

There were apologies for absence from Cllr Bull.

67.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 27 below. New items of exempt business will be dealt with at Item 35 below).

Additional documents:

Minutes:

There were no items of urgent business.

68.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Additional documents:

Minutes:

Councillor Chandwani declared a personal interest  in agenda items 9&10 as a Homes for Haringey leaseholder.

69.

Notice of Intention to Conduct Business in Private, any Representations Received and the Response to any such Representations

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item  28 Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

 

Additional documents:

Minutes:

There were no representations received.

70.

Minutes pdf icon PDF 397 KB

To confirm and sign the minutes of the meeting held on 8th October 2019 as a correct record.

Additional documents:

Minutes:

RESOLVED

 

1.    To approve the minutes of the 8th of October 2019 as an accurate record of the meeting.

 

2.    To agree the clarification to minute resolution  44 as set out in the addendum at  page 41 of the attached agenda pack.

 

71.

Matters Referred to Cabinet by the Overview and Scrutiny Committee

Additional documents:

Minutes:

There were no specific  matters referred to the  cabinet from Overview and Scrutiny Committee.

72.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Additional documents:

Minutes:

There were no deputations, petitions or questions put forward.

73.

The need for additional Housing Revenue Account spend on new build properties and Temporary Accommodation acquisitions pdf icon PDF 382 KB

[Report of the Director of Finance. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

Cabinet approval sought  for additional housing revenue capital expenditure  for the remainder of 2019-20.  This will be to increase the level of budget within the capital programme for  the construction of new build properties, the acquisition of homes on new build schemes and the acquisition of existing properties to house homeless households. This report will also  address the revenue  implications. This  report will be for onward  approval  by  Full council in November.

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report which proposed increasing the Housing Revenue Account’s (HRA) Capital Programme funding envelope to finance the construction of new build properties; the acquisition of new build properties for affordable housing and the acquisition of existing properties to house homeless households.

This was an essential step in ensuring that the Council can deliver on key housing commitments. The additional funding would also allow the Council to acquire properties to house homeless households – and re-municipalise former Council homes lost under the right to buy over the past few years.

The Cabinet Member referred to paragraph 4 on the options that were considered when considering these proposals and highlighted the statutory officer comments contained in the report at section 8, including equalities comments.

 

In response to questions from Cllr das Neves, the following information was provided:

 

  • The Cabinet Member was satisfied with the proposals and referred to section 8.13 which contained a financial table with a breakdown of the proposed allocations of HRA capital funding. The Cabinet Member felt that there were good reasons for this course of action and this would allow the Council to take advantage of certain new acquisitions that come to the Council’s attention as well as potential sites, and also enable the acquisition of street properties to increase Council housing stock .The Cabinet Member was confident that the Council would be embarking on a course that was of benefit to people in the borough seeking housing and tackling homelessness.

 

  • Noted that the additional £12.8m funding was for construction of new build properties and the acquisition of new build properties for affordable housing. There was supporting analysis in the paper regarding the two primary components for acquisitions and development.

 

  • In relation to the question on the precise figure for Right to Buy projections and the precise projection on the available funding, the report referred to the sum being adequate but did not reference how much was available. The Director for Finance agreed provide this information in writing to Cllr das Neves.

 

  • With regard to impact on rents for tenants, the change to the HRA capital  programme for new homes built and acquisitions was in effect bringing forward what the Council would have spent in later years on housing. The report provided understanding on how the business plan accommodates this by the time the financial year of 2020/21 is reached. With regards to TA accommodation there was a business plan focused on affordability without impacting on tenants.

 

RESOLVED

To recommend to Full Council that it approves additions to the 2019/20 HRA capital programme of £70.4m to finance: the construction of new build properties (£4.1m); the acquisition of new build properties for affordable housing (£8.7m) and the acquisition of existing properties to house homeless households (£57.6m).

Reasons for decision

On 10 September 2019, Cabinet approved a re-profiled HRA capital budget of £77.8m, for 2019/20. This included £62.8m for existing stock, £2.9m for the Council housing delivery  ...  view the full minutes text for item 73.

74.

Amendments to the Community Benefit Society pdf icon PDF 270 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

Amendments to the Community Benefit Society's governance and it's funding and lease arrangements with the Council.

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced this report which provided an update on progress on the Community Benefit Society (CBS) and noted the amendment to its funding arrangements from being a General Fund supported activity to a Housing Revenue Account supported activity. In addition, the report proposed a change to the agreed leasing arrangements so that properties are leased to CBS for periods of up to seven years instead of up to ten years.

 

The Cabinet Member highlighted the administration was elected on a manifesto that made it clear that it would act decisively to reduce homelessness and take action to improve the poor quality and precarious temporary accommodation in which nearly 3,000 homeless households in Haringey live. The administration argued: “Poor housing has knock-on effects everywhere; from education to health to crime. And the regular churn of families and children moving from one temporary tenancy to another makes it difficult to build strong local communities.” The administration promised that it would do housing differently.

 

The Cabinet Member outlined that in July 2018, Cabinet approved the establishment of the Haringey Community Benefit Society, with its sole aim being to improve the housing available to Haringey’s homeless households. Many of these households often ended up in private rented accommodation, which was expensive, insecure and often not of the quality the Council would like. Also, much was provided outside of Haringey. The recommendations in this report were the final steps in putting in place the CBS, which would help the Council ensure homeless families can have a home which is better, more stable and with lower rents than that provided by the market. Meanwhile, the Council would make substantial savings in its annual temporary accommodation budget and, ultimately, re-municipalise stock that was lost under Right to Buy.

 

RESOLVED

  1. To approve the new lease arrangements set out in paras 6.15 to 6.16, with each lease lasting up to seven years and comprising a portfolio of properties.

 

  1. To note that 52 residential units have already been acquired for transfer to the Community Benefit Society on its registration pursuant to the authority given on 17 July 2018 and:
  2. To agree to the acquisition of a further 17 residential units up to the end of financial year 2019/2020: and

 

  1. To agree to the acquisition of a further 65 residential units per year from financial year 2020/21; and

 

 

  1. To agree that this authority replaces that given on 17 July 2018

:

  1. To note that properties bought and leased to the CBS should be accounted for in the Housing Revenue Account, rather than the General Fund as set out at 8.15 below.

 

  1. To note that the detail of this change is set out in a report titled ‘Approval of additional Housing Revenue Account budget for new build properties and acquisitions of existing properties to house homeless households’ to be presented to Cabinet on 12 November 2018. [decision item 73]

 

 

  1. To give delegated authority to the Director of Housing, Regeneration and Planning, after consultation  ...  view the full minutes text for item 74.

75.

Admission to Schools – Proposed Admission Arrangements for 2021/22 pdf icon PDF 200 KB

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Children and Families.]

 

This report seeks Cabinet approval to commence a six-week period of statutory consultation to determine the Council’s School Admission Arrangements for the academic year 2021/22.

 

Additional documents:

Minutes:

The Cabinet Member for Children and Families introduced this report which sought Cabinet approval to commence a six-week period of statutory consultation. This report and the consultation that would flow from it, if the report’s recommendations were agreed, would ensure that the Council’s proposed admission arrangements for 2021/22 were consulted upon and the co-ordinated scheme was set in accordance with the mandatory provisions of the School Admissions Code 2014.

 

In response to questions from Councillor Emery, the following information was provided:

 

  • Officers informed that admission arrangements fully complied with the Schools Admission Code 2014, which meant the Council prioritised looked after children, children with SEND, and children with siblings at the school. The fourth admission criteria was the distance from home to school which meant the Council prioritised families who lived closer to schools. This ensured the school was made up of children from families who lived locally. Where the Council suspected that families were renting closer to schools in order to gain an advantage over local residents, the Council had a policy to investigate such cases. However, if a family moved close by, bought/rented a home which was their single and only home, then they would be offered a school place in accordance with the fourth criteria based on home distance from the school.

 

  • Officers confirmed that Council tenants living close to schools would not be disadvantaged by potentially wealthier families in the catchment area, insofar as they are able to meet the criteria as set out in the Schools Admission Code 2014.

 

  • The Cabinet Member informed that all schools had a curriculum which included LGBT+ inclusive education.

 

RESOLVED

  1. To agree to consult on the proposed admission arrangements, including the proposed in-year admissions scheme for the academic year 2021/22;

 

  1. To agree to consult on the proposed IYFAP which, if agreed at Cabinet in February 2020, would be come into force from 1 March 2020;

 

  1. To agree that the co-ordinated scheme for the admission of children to maintained primary and secondary schools as set out in Appendices 2 and 3 of this report can be published on the Haringey website on 1 January 2020;

 

  1. To note that consultation on the proposed admission arrangements is scheduled to take place between 26 November 2019 and 7 January 2020;

 

  1. To note that following the consultation, a report will be prepared summarising the representations received from the consultation and a decision on the final admission arrangements and the In-Year Fair Access Protocol will be taken by Cabinet in February 2020.

 

  1. To note that at the November 2019 Cabinet meeting, the Council’s Cabinet is due to make a decision in a separate report on whether to agree to the recommendation to publish a statutory notice on the amalgamation of Stamford Hill Primary with Tiverton Primary School. If it were to go ahead, this will result in displaced pupils transferring to Tiverton Primary School.[item 77]

 

Reasons for decision

Why do we consult? - This report and the consultation that will flow from it if the report’s  ...  view the full minutes text for item 75.

76.

Options for the future of Stamford Hill Primary School pdf icon PDF 403 KB

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Children and Families.]

 

This report details the outcome of a six-week formal consultation on the proposal to amalgamate Stamford Hill Primary School with Tiverton Primary School.

 

Additional documents:

Minutes:

The Cabinet Member introduced the report which updated the Cabinet on the statutory process for the amalgamation of Stamford Hill Primary School with Tiverton Primary School. This was a significant school issue and the Council had to follow a statutory process and this report was another milestone in the process. The Council had completed a further statutory 6 week consultation and came to a view that amalgamation was still the preferred course of action.

 

Cabinet were asked to note the responses to the consultation contained at appendix 1 and to agree that the Council publish the statutory notices, on the proposal to amalgamate Stamford Hill Primary School with Tiverton Primary School. This included a four-week representation period of statutory consultation which is published, and which is the final opportunity for people and organisations to express their views about the proposal.

 

The Cabinet Member emphasised the reasons for pursuing the course of amalgamation, including a drop in the numbers of pupils attending the school and flattening birth rates.

 

 

RESOLVED

 

  1. To note the summary of representations from the formal consultation at Appendix 1.

 

  1. To note all material considerations listed at para 8.13.

 

  1. To note the summary of benefits in support of amalgamation at para 8.14.

 

  1. To agree to proceed to the publication of the appropriate Statutory Notice on the proposal to amalgamate Stamford Hill Primary School with Tiverton Primary School, which includes four-week representation period of statutory consultation which is published, and which is the final opportunity for people and organisations to express their views about the proposal.

 

Reasons for decision

 

There is significant concern over the long-term sustainability of Stamford Hill Primary School and, to a lesser extent, Tiverton Primary School, in terms of their falling rolls and the resultant risk to their financial stability. The former is a result of a flattening birth rate which means that local demand for school places has fallen and is projected to remain broadly static until 2026/27 and possibly beyond.

The Council has a duty of care to ensure children in its schools are able to receive a good education and to access the full curriculum. A school with a declining roll will be challenged to do this effectively because of inevitable financial pressures from reduced funding.

 

This report provides a summary of the representations received from the recent consultation at Appendix 1 together with representation from the informal consultation at Appendix 2.Cabinet are asked to review the summary of representations and make an informed decision on the next steps based on all material considerations.

 

Alternative options considered

 

A number of options on the future of Stamford Hill Primary School were presented to local stakeholders as part of the informal consultation that initially took place between the 27 March and 8 May 2019. Stakeholders were informed of the reasons why these options were less desirable than the Council’s preferred option of amalgamation.

 

a)    Keeping Stamford Hill open: This option does not provide a long-term sustainable solution to falling local demand and leaves other  ...  view the full minutes text for item 76.

77.

Childcare Sufficiency Strategy pdf icon PDF 189 KB

[Report of the Director of Children's Services. To be introduced by the Cabinet Member for Children and Families.]

 

This paper presents Haringey’s third Childcare Sufficiency Assessment (CSA), a statutory duty, providing an overview of the 2019 exercise and highlighting key findings. This report seeks approval from Cabinet for the proposed Childcare Action Plan, 2019-2023 which addresses the key findings from the CSA and identifies areas for action.

Additional documents:

Minutes:

The Cabinet Member for Children and Families introduced this report which provided an overview of the many issues related to provision of childcare in Haringey.

 

The Cabinet Member highlighted the Childcare Act 2006 placed a duty on the Council to ensure there is enough childcare within its area for working parents. Childcare was a service which straddled many different themes- early education; social and emotional support for children and families; early intervention; help for working parents or those seeking employment. As such it was an issue which was important in delivering many priorities within the Borough Plan.

 

The Cabinet Member noted this childcare sufficiency assessment (CSA) makes plain the complexity supporting the childcare market, where the Council acts as a commissioner, broker and enabler, supporting a wide diversity of providers in a competitive market environment. Government policy in this area imposed many roles on local authorities, and this Childcare Sufficiency Assessment highlighted key areas of development needed to ensure childcare places were taken up, especially by those who were hardest to reach and yet have the free entitlement.

 

The Cabinet Member informed the CSA sets out many challenges for the local authority, amongst which was the need to support providers in remaining sustainable and viable in a very volatile market. The report highlighted key areas of work and issues raised during this assessment which were at paragraph 6.3. These confirm the cross departmental nature of childcare provision, covering employment support, social regeneration, early intervention and prevention, health and well-being, family support as well as the critical and central issue of early childhood education. It follows that to achieve the goal of supporting providers in delivering childcare, a high level of inter-departmental and multi-agency working was necessary.

 

RESOLVED

 

 

  1. To approve the Childcare Sufficiency Assessment 2019 and key findings attached as Appendix 1.

 

  1. To approve the proposed Childcare Action Plan 2019-2022 attached as Appendix 2.

 

Reasons for decision

 

The reason for the recommendation is that a decision to approve the proposed Childcare Action Plan, 2019-2022, will ensure that the Council is fulfilling its statutory duty, under the Childcare Act 2006.

The proposed Childcare Action Plan, 2019-2022, provides a framework for action which should ensure that the Council is proactively addressing some of the key issues and challenges currently having an impact on the accessibility and sufficiency of childcare provision for 0-14 years olds and those aged up to 18 years of age if they have a disability. The implementation of an approved Childcare Action Plan underlines the Council’s role as market manager and a drive to continually improve the sufficiency of and the access to childcare across the borough.

 

A further reason for the recommendation lies in the fact that the Childcare Sufficiency Assessment (CSA) has identified the need for focused work to address sustainability within the childcare market, to tackle barriers in access to, and the affordability of, childcare, to develop plans for future childcare demand in areas of economic growth and to maximise participation in the free early education entitlements.  ...  view the full minutes text for item 77.

78.

Charging for Managed Accounts 2018/19 MTFS Proposal: Consultation findings and feedback report. pdf icon PDF 187 KB

[Report of the Director of Adults and Health. To be introduced by the Cabinet Member for Adults and Health.]

 

The report provides the feedback, outcome and recommendation following the statutory public consultation on the proposed introduction of Charging for Managed Accounts in relation to an annual management fee for Department for Work and Pensions (DWP) Appointee Accounts and an annual fee for Self Funders as part of 2018/19 MTFS proposals.

Additional documents:

Minutes:

 The Cabinet Member for Adults and Health introduced the report which proposed an introduction of an annual management fee of £650 for the administration of accounts of clients who are self-funders. The report further sought approval to the introduction of an annual management fee of £650 for the administration of accounts of persons to whom the Council act as Department of Works and Pensions Appointee.

 

Following consultation in June 2019 , the findings were presented .The Cabinet noted that the set of proposals standardises the Council’s approach to the application of management fees where the Council acts on behalf of users to arrange care or to manage their affairs.

 

The Cabinet Member outlined that this service was currently provided for 180 individuals. The proposal was to charge for these services in line with fees already charged for Deputyships under the court of protection.

 

In response to a question from Cllr Emery, the Council had not assumed a particular drop off percentage of clients no longer seeking this service. The service had completed considerable work on the financial assessment processes and would be clear with clients on the charging, early on in their care assessment, and support understanding the benefits of this care and highlight the implications for the client in not accessing this service. The Council would be monitoring the impact of the changes on a case by case basis to understand individuals that were having difficulties in paying the fee or where there was impact on care provision to step in where required.

 

RESOLVED

 

1.    To consider the findings of the consultation, the equalities impact assessment of the proposal on protected groups and the actions proposed to mitigate the impact.

 

2.    To approve the introduction of an annual management fee of £650 for the administration of accounts of clients who are self-funders.

 

3.    To approve the introduction of an annual management fee of £650 for the administration of accounts of persons to whom the Council act as Department of Works and Pensions Appointee. Where the person net savings are below £16,000, the annual fee will not exceed 3.5% of the net savings.

 

Reasons for decision

 

As part of the MTFS [Medium Term Financial Strategy] for 2019/20 the Council agreed to take forward the proposals made to introduce a fee for the administration of accounts, which would generate income of approximately £120K p.a. in relation to self-funders and the management of Department for Work and Pension (DWP) Appointeeship clients.

 

The number of self-funders who approach the Council for support in arranging their care has been increasing and, it is anticipated, will increase further over the coming years. There is currently no arrangement fee in place to cover the Council’s administrative costs which therefore are met by the Council and to ensure there is a sustainable arrangement in place to deliver this service for the future. It is notable that self-funders currently benefit from the preferential rates for care which the Council is able to negotiate on their behalf.

 

As the  ...  view the full minutes text for item 78.

79.

Community Infrastructure Levy (CIL) Partial Review: Draft Charging Schedule (DCS) consultation pdf icon PDF 548 KB

[Report of the Director of Regeneration, Planning and Development. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

The report seeks Cabinet's approval to publish the Draft Charging Schedule and associated evidence base documents for public consultation; and seeks that the Director for Housing, Regeneration and Planning is given delegated authority to finalise and approve the proposed Submission documents,  and submit the Draft Charging Schedule for examination.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced this report which sought Cabinet’s approval to publish the Draft Charging Schedule and associated evidence base documents for public consultation; and sought that the Director for Housing, Regeneration and Planning be given delegated authority to finalise and approve the proposed Submission documents, and submit the Draft Charging Schedule for examination.

 

The Cabinet Member informed the Community Infrastructure Levy (CIL) was a charge based on the floor space of new buildings to help fund infrastructure needs arising from new development. CIL can generally be spent in any part of the borough. CIL rates were calculated based on financial viability of development. As financial values of development were different across Haringey CIL rates vary geographically to reflect this. Financial values were also why affordable housing had a big impact on CIL rates. While a private home and a social rented home cost broadly the same amount for a developer to build, a developer can sell a private home for a greater price than a social rent home. This meant that the more affordable housing the Council seeks and the more affordable the tenures are for residents, the lower the financial value of development to a developer and the less money that is available to contribute towards CIL.

 

The Cabinet Member highlighted that the report proposed to increase CIL rates levied by the Council in the east of the borough for residential development, build to rent and student accommodation. It also proposed to introduce a new rate for warehouse living. Until now, the CIL rate for residential development in the east of the borough had been extremely low at £15 per square metre. This report proposed increasing it to £50. In setting CIL rates the Council was required by national guidance to strike a balance between investment to support development and the potential effect on the financial viability of developments. A comprehensive review had been carried out to decide how much to increase CIL rates in the east of the borough. The proposed rates maximise financial contributions from development towards infrastructure whilst ensuring the economic viability of development and protecting the Council’s ability to secure its preferred affordable housing tenures as part of new development.

 

The Cabinet Member closed by noting the proposed rates were set out in a Draft Charging Schedule for consultation. They were subject to approval by an independent examiner.

 

In response to a question from Cllr Emery, the Cabinet Member noted that the three strategic development sites already in existence at Tottenham Hale were not affected by the higher CIL rate because the rate increase was not being applied retrospectively. Only new developments would be affected by the revised CIL rates as set out in the Draft Charging Schedule.

 

RESOLVED

 

1.            To note that following the clarifications set out in Section 8, the proposals were endorsed by Regulatory Committee for approval by Cabinet without any changes for consideration

 

2.            To note the update on the Haringey CIL.

 

3.            To note  ...  view the full minutes text for item 79.

80.

Update of the Haringey Local Development Scheme (LDS) 2016 - 2019 pdf icon PDF 146 KB

[Report of the Director of Regeneration, Planning and Development. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

The Local Development Scheme (LDS) sets out the work programme for future planning policy documents that make up the Local Plan, and provides early opportunities for public and stakeholder engagement in the emerging local planning framework.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced the Haringey Local Development Scheme which set out a timetable for the preparation of a new Local Plan for the Borough, alongside updates to the timetable for progression of the Wood Green Area Action Plan and the North London Waste Plan through to adoption, which was required by legislation. The LDS does not set out any draft or emerging policy content but provided an important indication to members, the public and businesses when the Council intends to prepare and consult on Planning Policy documents.

 

RESOLVED

To approve the revised Local Development Scheme (LDS) at Appendix A for publication with immediate effect (12 November 2019) as noted and endorsed by Regulatory Committee.

Reasons for decision

Under Section 15 (1) of the Planning and Compulsory Purchase Act 2004 (as amended), the Council has a statutory duty to maintain an up-to-date LDS. The revised LDS fulfils this duty, reflecting the current timetable for the preparation of the Development Plan Documents (DPDs) that, when adopted, will comprise Haringey’s Local Plan.

Alternative options considered

The option of not updating the LDS has been considered but is dismissed. Section 19 (1) of the Planning and Compulsory Purchase Act 2004 (as amended) requires that all DPDs be prepared in accordance with the LDS. This includes complying with the timetable contained in the LDS for each of the relevant DPDs. If the project timetables for preparing a DPD and that in the LDS differ significantly, this is likely to lead to a finding of non-compliance with the statutory legal test at the independent examination of the relevant DPD.

Therefore, the only valid option available is to revise the out-of-date timetable in the LDS to reflect the current timetable to satisfy the legal requirements of the Act.

 

81.

London Borough of Haringey Air Quality Action Plan 2018-22 Public and enforcement of Anti-Idling Regulations pdf icon PDF 351 KB

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

Final Draft following public & statutory consultation on the Haringey Air Quality Action Plan 2018-22.  Agreement to become a designated authority to issue fixed penalty notices for stationary idling engine offences.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced this report which provided an update on the final draft of the Haringey Air Quality Action Plan 2019-24, following public & statutory consultation. Cabinet's approval was sought for the Council to become a designated authority to issue fixed penalty notices for stationary idling engine offences.

 

The Cabinet Member noted the Air Quality Action Plan 2019-24 laid out the Council’s current and future ambitions to reduce air pollution. As, with much of London, improving air quality was a key priority in Haringey and in London because of the negative effect it had on residents health, particularly on older, disabled residents and our children. The air quality was particularly bad in the east of borough. The air quality agenda affects all aspects of the Council’s work and our activities go hand in hand with our commitments to combatting climate change, developing walking, cycling and the wider use of public transport.

 

In response to questions from Councillor Emery, the following information was provided:

  • The Cabinet Member confirmed a follow up letter had been sent to the Secretary of State with regard to the joint letter previously sent by Haringey Labour and Liberal Democrat Councillors calling for reform of the restrictive vehicle idling laws.
  • The Cabinet Member informed that funding had been set aside in the next Capital Budget to fund new School Streets. Officers added that the School Streets action plan was being compiled would look to reduce children’s exposure to poor air quality.

 

Officers confirmed that the Central Government’s Clean Air Strategy 2019 will require the Council to monitor PM2.5. The reason why the Council has not been monitoring PM2.5 levels to date was because London in general was not considered to be breaching the levels that had been previously set by the EU. However, the Council will be monitoring and complying with the legislative requirements of the strategy surrounding PM2.5 by the deadlines within the policy paper. The date of  implementation  would be provided to Cllr Emery in  writing  by the Commercial EH & TS Manager.

 

 

 

RESOLVED

 

  1. To consider the outcome of the consultation on the draft AQAP set out in Appendix A of the report and the Equality Impact Assessment screening tool set out in Appendix C.

 

  1. To approve the revised Air Quality Action Plan 2019 - 24 in Appendix B; and

 

  1. To approve the use of fixed penalty notices pursuant to the Road Traffic (Vehicle Emissions) (Fixed Penalty) (England) Regulations 2002 to sanction drivers who have committed a stationary idling offence.

 

 

 

Reasons for Decision

 

Air Quality Action Plan 2019-24

 

A copy of the amended AQAP following consultation is attached to this report as Appendix B. The consultation is summarised in section 7 below. The draft AQAP 2019-2024 has been developed with consideration to priority 3 – Place of the Borough Plan 2019-23, in that it will help to deliver an environment that is safe, clean, green and where people can lead active and healthy lives.

 

Like other London Boroughs, Haringey was declared  ...  view the full minutes text for item 81.

82.

Affordable Energy Strategy and agreement to proceed with public consultation pdf icon PDF 463 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

This five-year Affordable Energy Strategy replaces the previous Affordable Warmth Strategy 2009-2019.  This is in recognition that fuel poverty or ‘energy vulnerability’ goes beyond cold homes and related health effects.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability was pleased to introduce Haringey’s Affordable Energy Strategy which set out the Council’s 5 year plan to improve the energy efficiency of homes in all tenures and a referral network throughout the borough to tackle fuel poverty. Unlike previous Affordable Warmth Strategies, the risk of overheating and the associated health impacts were considered due to the impacts of Climate Change already being felt in Haringey.

 

The Cabinet Member described tackling fuel poverty as a priority and one which was even more important with the ever-increasing cost of energy. Given the impact of climate change, there was also an urgent need to reduce carbon emissions from homes.

 

In response to questions from Cllr Brabazon and Cllr Emery, the following was noted:

 

  • Agreed that Cllr Brabazon be provided with a written response outlining the learning from the previous strategy. A key issue was considering fuel poverty and energy use in relation to the cold and heat and this was a significant change from the previous strategy as there was also now increased costs associated with warmer weather and keeping cool in the summer.

 

  • With regards to consideration being given to encouraging properties that cannot connect to the DEN[ District Energy Network] to utilise use of solar power, the Council had done some work with N10, a year ago ,and spoke with residents to come forward if they wanted to have solar panels in their home and they were supported to this. The service would look at a whole range of issues to make home more energy efficient.

 

RESOLVED

 

 

  1. To approve the draft Affordable Energy Strategy 2020-2025 at appendix 1 for public consultation.

 

  1. To note that following the public consultation the final strategy will come back to Cabinet for approval

 

Reasons for decision

 

Energy vulnerability’ is a recognised term that highlights that some households find it difficult to adequately power their homes which adversely affects their daily life and health. It incorporates fuel poverty, which is caused by low incomes, high energy prices and energy inefficient housing. In England fuel poverty is currently measured using the low income-high cost definition, which states that a household is in fuel poverty if:

  • Their income is below the poverty line (taking into account energy costs and;
  • Their energy costs are higher than is typical for their household type

 

Overheating can impact the same groups that are at risk from fuel poverty.

The existing Affordable Warmth Strategy (2009-2019) has now expired. It is estimated that over 15,000 households in Haringey experience fuel poverty. By adopting a new strategy Haringey will have a clear way forward to tackle fuel poverty in the borough and improve the health and wellbeing of its residents.

The proposed revised strategy- the Affordable Energy Strategy (2020-25), has a wider scope to recognise that fuel poverty goes beyond cold homes. The ability to adequately power household appliances, lighting and communication equipment can impact academic attainment, digital inclusion, access to employment opportunities and  ...  view the full minutes text for item 82.

83.

Council Energy Contract Award pdf icon PDF 347 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

Awarding of the electricity and gas supplier contracts for the Council and its partner organisations. A total spend of approximately £6.2m per year.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced this report which sought formal approval for use of the LASER Energy Framework Agreement to administer the purchase and supply of the Council’s corporate gas and electricity contracts for the period 1 April 2020 to 31 March 2022 with the option to continue with the purchasing arrangements under a rolling forward buying commitment arrangement until 31 March 2025 (unless terminated by the Council).

 

The Cabinet Member noted the Council’s energy consumption represented a significant, but necessary cost to the Council. Haringey Council was committed to mitigating these costs as much as possible through flexible purchasing solutions, transactional efficiencies and energy conservation measures.

 

The strategy set out in this report ensured the Council reduced exposure to peaks in energy prices by spreading our purchasing over several months. In addition, the aggregation of our consumption with other public sector bodies helps reduce costs further, through economies of scale. And finally, this new contract would enable the Council to purchase green energy for a competitive price and give access to an energy efficiency advice service for all users to reduce carbon and costs.

 

In response to a question from the Leader, Officers informed LASER was not an acronym but just the name of the company.

 

Further to considering exempt information at item 30,

RESOLVED

  1. To approve the use of the LASER Energy Framework Agreement to administer the purchase and supply of the Council’s corporate gas and electricity contracts for the period 1 April 2020 to 31 March 2022 (at an annual cost of £7.2m per annum) with the option to continue under a rolling forward buying arrangement up to 31 March 2025 (unless terminated by the Council) at an estimated total value of £36m.

 

  1. To approve the use of LASER’s appointed energy framework suppliers for the supply of gas and electricity through the framework duration. The breakdown of contract spend between the appointed suppliers is estimated at; Npower (LASER Framework Y18003 - corporate electricity supplies, HRA and street lighting) at £5.2m per annum (up to £26m over 5 years), and Corona Energy (LASER Framework Y18002 - corporate gas supplies) at £2.02m per annum (up to £10m over 5 years); and to authorise the Director of Housing, Regeneration, & Planning to award the contracts and facilitate the execution, implementation and operation of the contract, including the use of ancillary services available under the contract

 

  1. To authorise the Director of Housing, Regeneration, & planning to manage the Council’s energy purchasing strategy through price and risk. Reviewing options for alternative price risk management strategies for the supply of energy during this supply period in order to minimise risk and market volatility and obtain best value. This will be undertaken though advice of the LEP, LASER and energy suppliers.

 

  1. To approve the use of a REGO backed ‘green’ tariff for Corporate Estate (Schools, Civic Buildings, Street Lighting etc.), as part of the Council’s commitment to carbon reduction. This will cost approximately £17k per year on top of the £5.2m electricity  ...  view the full minutes text for item 83.

84.

Improvements to high-speed broadband infrastructure and connectivity in the borough pdf icon PDF 363 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Local Investment and Economic Growth.]

 

The report will be seeking Cabinet approval for Officers to invite Expression of Interest from broadband suppliers to install full fibre high-speed broadband infrastructure and connections to council-owned housing stock, commercial properties, libraries and other community buildings and facilities - in exchange for the council entering into a Non-Exclusive Wayleave Agreement ("Wayleave/Broadband Agreement") with the selected broadband supplier(s).  The report will also update Cabinet on the delivery plans for £800,000 SIP funding received to upgrade/install full fibre/gigabit infrastructure.

Additional documents:

Minutes:

The Leader introduced the report which set out proposals to help improve high-speed broadband infrastructure and connectivity in the borough and thereby maximise the advantages and potential associated with high-speed connectivity for the benefits for the boroughs’ residents, businesses and diverse communities.

 

RESOLVED

 

 

  1. To seek of expressions of Interest from broadband suppliers to install full fibre high-speed broadband infrastructure and connections to Council-owned social housing stock, commercial properties and community buildings and facilities (at no cost to the Council, residents or businesses), in exchange for the Council entering into a Non-Exclusive Wayleave (Access permission) Agreement with the selected broadband supplier(s).

 

  1. To give delegated authority to the Director of Housing, Regeneration and Planning, after consultation with the Cabinet Members for Local Investment, Economic Growth, Finance and Strategic Regeneration and Housing and Estate Renewal, to enter into the Wayleave Agreement(s) with the appointed broadband supplier(s) and approve the final terms.

 

  1.  To note the delivery plans for the £800,000 SIP funding to improve broadband infrastructure and connectivity in North Tottenham (Northumberland Park).

 

Reasons for decision

Investment in upgrading Haringey’s digital infrastructure is of critical importance to allow the borough’s residents and businesses benefit fully from the economic and social advantages provided by high-speed internet connectivity.

The proposed Wayleave/Broadband approach is one way the Council can actively incentivise broadband suppliers to provide the much-needed capital investment into broadband connectivity within its estate.

It is hoped the Wayleave/Broadband scheme could result in the following benefits for the Council, residents, businesses and the wider economy:

  • 21,000Council social housing properties being connected with full fibre high-speed internet connections
  • Council-owned commercial property being connected with full fibre business-grade high-speed broadband connections. This could lead to increased rental income for the Council
  • Free high-speed internet connections to community buildings and spaces including libraries, community halls, youth clubs et
  • Low internet subscription charges for people on low incomes and the socially excluded
  • Employment, digital training and apprenticeship opportunities for local people
  • Regeneration, business and wider benefits for the local economy
  • Efficiency and savings for the Council, particularly on “Access to online services” and “Housing blocks and other building management services”.

 

Additional information on the benefits of the Wayleave/Broadband scheme for the Council, residents, businesses and the wider economy, is outlined in Appendix 1

 

Alternative options considered

Option 1: ‘Do Nothing’

 

An option would be for the Council not to seek Expressions of Interest for broadband suppliers to upgrade the borough’s digital infrastructure through the Wayleave/broadband investment arrangement.

 

This would result in the Council not being able to secure external investment to improve its digital infrastructure and connectivity. There is very little public funding currently available to target upgrades to digital infrastructure.

Option 2:

The recommended option is to invite Expressions of Interests from broadband suppliers and for the Council to enter into a Non-Exclusive Wayleave Agreement with the appointed broadband supplier(s) – for them to install full fibre high-speed infrastructure and connectivity to Council-owned social housing stock, commercial properties and community buildings and facilities at no cost the Council. Enabling  ...  view the full minutes text for item 84.

85.

Agreement to award of Contract for Ferry Lane Public Realm Scheme pdf icon PDF 353 KB

[Report of the Director of Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

The Public Realm Scheme will deliver Sustainable Urban Drainage (SUDs), introduction of segregated cycle lanes, improved surfacing, street lighting and minimise maintenance costs in the long term.

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced this report which sought approval for the award by Cabinet of the Ferry Lane Public Realm Scheme contract, following a competitive tendering exercise, to Bidder 1 for a total value of £913,115.61 as permitted under CSO 9.07.01(d).

 

The Cabinet Member noted the ambition for the scheme was for it to be an exemplar project where pedestrian and cycle access was a priority. The improvements that arose from the scheme would benefit local residents.

 

In response to questions from Cllr Brabazon and Cllr das Neves, the following information was provided:

 

  • Officers noted that all of the different works taking place at Tottenham Hale were being managed by a Construction Logistics Process which saw developers and others undertaking construction work in the area all sharing their work programmes. This was then monitored and enforced with colleagues from the Highways and Planning Authorities. The Ferry Lane Public Realm Scheme was a direct Council project and would feed into that Construction Logistics Process, which sought to help minimise the impact of ongoing works on residents where possible.

 

  • Regarding the ensuring the voices of residents were considered, Officers highlighted that this Scheme had been consulted and designed with the Haringey Cycling Campaign. A feature of the Scheme was a fully segregated cycling path.

 

Further to considering exempt information at item 31,

 

RESOLVED

 

  1. To approve the award of the contract for the Ferry Lane Public Realm Scheme to Bidder 1 identified in the exempt report in the sum of £913,115.61 as permitted under CSO 9.07.01(d).

 

  1. To authorise the issue of a Letter of Intent (LOI) for the amount of £91,311, being 10% of the contract price.

 

Reasons for decision

 

The appointment of the preferred bidder will enable the Council to deliver significant highway and public realm improvements for residents in accordance with the Council’s Green and Open Spaces Strategy for Tottenham Hale.

 

Officers have undertaken a tendering exercise to secure a contractor to deliver the Ferry Lane Public Realm scheme. Through this process, Bidder 1 have demonstrated that they should be awarded the contract.

 

In awarding the contract to Bidder 1, the Council is securing delivery of the Ferry Lane Public Realm Scheme.

 

The scheme will deliver Sustainable Urban Drainage (SUDs), introduction of segregated cycle lanes, improved surfacing, street lighting and minimise maintainenance costs in the long term. There is community support for the project as established through the consultation process.

 

Alternative options considered

 

Option 1: Do nothing

 

Pursuing this option would fail to address the lack of a clear link between Tottenham Hale, The Paddock and The Walthamstow Wetland Centre. It would also fail to resolve the safety concerns around cyclists using the main carriageway with minimal protection. Option not recommended.

 

Option 2 Direct Award to Term Maintenance Contractor

 

This option was discounted since the current term Contract expired in October 2019 and it was considered more cost effective to test the market by undertaking a competitive procurement process to secure the most economically advantageous tender  ...  view the full minutes text for item 85.

86.

Novation of Contract for provision of SAP Managed Service pdf icon PDF 125 KB

[Report of the Director for Customers, Transformation and Resources. To be introduced by the Cabinet Member for Corporate and Civic Services.]

 

Novation of contract for provision for the provision of the SAP Managed Service.

Additional documents:

Minutes:

The Cabinet Member for Civic and Corporate services introduced the report which sought to novate the contract for the SAP managed service to replace the company serving as the Council’s main contractor by another company within the HCL group. This will allow for a continuation of the service for Finance, Payroll, HR and Procurement systems until 15/3/20 when the contract expired.

 

RESOLVED

 

1.    To approve the novation of the SAP Managed Service Contract from Axon Solutions Ltd T/A HCL Axon to HCL Technologies UK Ltd under Contract Standing Orders 10.03 and 9.07.1(d).

 

2.    To note that the contract value over the life of the contract, from the contract start on 16/9/13 until the contract’s current 6 month extension expires on 15/3/20, is £4,124,447.00.

 

 

 

Reasons for decision

 

To make a decision as Axon Solutions T/A HCL Axon is being wound up as part of a restructure to reduce a complicated structure of the European companies within the HCL group and it will no longer exist. Axon Solutions T/A HCL Axon is proposing to novate the contract from them to another company within the HCL group, HCL Technologies UK Ltd, to allow for a continuation of the service provided. HCL’s parent company in India, HCL Technologies Ltd is, and would remain after the proposed contract novation, a co-contractor with the relevant HCL subsidiary.

Alternative options considered

Axon Solutions Ltd said that we are required to novate the contract as they are winding down the company due to a restructure.

Contract termination was considered but were unable to terminate as we require their services until the contract end.

 

87.

Regulation of Investigatory Powers Act (RIPA) 2000: Use within the Council 2018/19 and review of to the Council's investigatory powers policies under RIPA 2000 and Investigatory Powers Act 2016 pdf icon PDF 201 KB

[Report of the Assistant Director of Corporate Governance. To be introduced by the Leader of the Council.]

 

Regulation of Investigatory Powers Act (RIPA) 2000: Use within the Council 2018/19 and review of to the Council's investigatory powers policies under RIPA 2000 and Investigatory Powers Act 2016.

Additional documents:

Minutes:

The Leader of the Council introduced this report which informed Cabinet of issues relevant to the use of investigatory powers (under the Regulation of Investigatory Powers Act (RIPA) 2000 and Investigatory Powers Act (IPA) 2016) and provide a refreshed policy for approval.

 

The Leader noted RIPA provided a statutory framework for public authorities to use covert investigatory techniques, such as surveillance, where necessary and proportionate, for the purpose of preventing or detecting crime. The Council used RIPA infrequently but was required to report the use of directed surveillance to members. The Leader was satisfied that the Council uses the powers afforded to it under the RIPA legislation appropriately.

 

The Leader informed that changes brought in by the IPA provide a new framework for dealing with communications data; previously RIPA covered communications data. On this basis, the Leader recommended that Cabinet approve the revised RIPA policy for covert surveillance and covert human intelligence sources and a new, separate policy specific to communications data under IPA 2016.

 

In response to a question from Councillor James, the Leader noted that since 2015/16 RIPA had been used only once in the case of covert surveillance to capture evidence of the trade of illegally slaughtered sheep/goat carcasses.

 

RESOLVED

 

 

  1. To note the use of RIPA by the Council;

 

  1. To approve the amended RIPA policy at Appendix 1; and

 

  1. To approve the new IPA policy at Appendix 2.

 

Reasons for decision

 

The RIPA codes of practice state that members should review the Council’s use of investigatory powers at least annually. Therefore, although the powers under RIPA have been used sparsely in recent years, it is nevertheless important for members to be aware of the extent of usage.

 

There have been multiple legislative changes for investigatory powers since 2018. Therefore, it is important that the existing policy is updated. The proposed new policies reflect the most recent law and codes of practice.

 

Alternative options considered

 

Not applicable. If the Council’s use of investigatory powers was not noted, the Council would not be complying with the codes of practice and so this alternative has not been considered. Similarly, if the existing policy is not updated as suggested it will not account for changes in the law and codes of practice and so this alternative has not been considered.

 

 

88.

Supply of Goods and Services for Cameras Refresh, Upgrade and Network Extension – Contract Award pdf icon PDF 191 KB

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Communities and Equalities.]

 

This report seeks approval from Cabinet for the award of contract under Contract Standing Order (CSO) 9.07.1 (d) for the design, supply and installation at site, testing and completion of the works and the remedying of defects in the works in accordance with the Contract of CCTV cameras.

Additional documents:

Minutes:

The Cabinet Member for Communities and Equalities introduced the report which sought approval approve the award of contract for the supply of CCTV goods and services .Through this contract award, the Council would double the size of its camera network. The award of the contract included replacement, refresh and extension of the Council’s camera network.

 

It was noted that as well as increasing the number of cameras the Council would take advantage of latest technology, providing high quality evidential footage to support any necessary enforcement and quality real time coverage to manage incidents dynamically. Through this contract award, the Council would also be able to increase coverage to enable better management of the road traffic network.

 

Noted that there would be an increase to the pool of redeployable cameras to increase the tools available to tackle crime and Anti-social behaviour (ASB) hotspots. This will increase flexibility and capacity, and having solved an issue in one location we can then lift and shift our capability to other areas.

 

The Cabinet Member expressed that the recommendations would allow for a fit out of a modern new control room, operated jointly with Homes for Haringey and the Metropolitan Police. The new control room would bring together all the key agencies in the borough able to provide a joined up seamless response to crime and ASB as it occurs.

 

Further to considering the exempt information at item 32,

 

 

RESOLVED

That pursuant to Contract Standing Order 9.07.1(d), to approve the award of contract for the supply of CCTV goods and services to the successful bidder named in the exempt report for a period of 4 years under a schedule of rates framework (detailed in the Contract – and Appendix A of the exempt report) up to a maximum spend of £2.1m.

 

Reasons for decision

 

The Council initiated a competitive exercise through the Official Journal of the EU (OJEU) and an OJEU notice was issued on 02 August 2019, to invite tenders with submissions due on 04 September 2019. The procurement process followed the Open Procedure in accordance with Regulation 27 of the Public Contract Regulations 2015. A total of seven providers registered interest and one provider submitted a bid for the contract.

 

The tender procedure consisted of a single stage process, including ‘selection questions’ and six qualitative questions, assessing the bidders against the broad range of required experience, skills and capabilities as described in the specification. The submitted bid has been evaluated against price and quality to ensure that it delivers value for money.

 

The successful bidder has demonstrated its ability and capability through responses to the tender requirements and questions, and it is therefore proposed to be the successful provider.

 

Alternative options considered

 

Doing nothing – continue as is, repairing the existing frail infrastructure that dates back to 2006.This option was not progressed as ultimately it risks infrastructure failure and loss of CCTV capability. Risks associated with failure include loss of public and key stakeholders’ confidence, increased crime and disorder, failures in traffic  ...  view the full minutes text for item 88.

89.

North Hill Retaining Wall Works pdf icon PDF 259 KB

[Report of the Director of Environment and Neighbourhoods. To be introduced by the Cabinet Member for Neighbourhoods.]

 

The report will seek agreement to award of Contract for North Hill Retaining Wall scheme following a competitive procurement process. The scheme forms part of the Council's Sustainable Transport Works Plan (STWP) for 2019/20.

Additional documents:

Minutes:

The Cabinet Member for Neighbourhoods introduced this report which sought agreement to award of Contract for North Hill Retaining Wall scheme following a competitive procurement process. The scheme forms part of the Council’s Sustainable Transport Works Plan (STWP) for 2019/20.

 

The Cabinet Member informed the North Hill wall was in Highgate N6, between View Road and Storey Road and retains a narrow service road, which is public highway, providing access to private residential properties. The wall had been built around the 1900s and had failed a structural assessment in 2014. It was therefore necessary to replace the wall.

 

The Cabinet Member noted the scheme was included in the Sustainable Transport Works Plan (STWP) 2019/20 approved at the Cabinet meeting on 18th June 2019.

 

The Cabinet Member closed by noting the new structure would have a design life of a minimum of 120 years before it would need replacing. Part of the programme delivery included refurbishing and retaining the existing railings as they are of historical interest, resurfacing the carriageway, adding a new brick façade to the retaining wall. Further details of these works can be found at 4.5 of this report.

 

Further to considering the exempt information at item 33 and noting that the constitution and contract standing orders allow Directors to vary contracts up to the key decision threshold of £500k,

RESOLVED

 

  1. In accordance with Contracting Standing Order 9.07.01(d), to approve the award of a contract for the North Hill Retaining Wall Improvement Works to Bidder 1 in the sum of £897,536.53 + VAT with provision to increase this sum, as necessary, by an amount not exceeding the risk and contingency allowance set out in the exempt report at paragraph 2 but subject to the ability of the Director to agree a variation to the contract in line with the Council’s contract standing orders.
  2. To authorise the issue of a letter of intent (LOI) for the amount of £89,753.65 + VAT (being 10% of the total contract price), as permitted under CSO 9.07.3.

Reasons for decision

Officers have undertaken a competitive tendering exercise to secure a contractor to deliver the North Hill retaining Wall Works. Through this process Bidder 1 have scored the highest and have demonstrated that they should be awarded the contract.

By awarding the contract to Bidder 1, the Council is securing the delivery of the North Hill retaining Wall Improvement Works. It is the Council’s intention for the works to be conducted between January 2020 and October 2020.

The scheme is funded by Haringey Council’s Capital expenditure - Highways Structures Budget. This includes all the staff costs, design and statutory undertakers’ investigations which have been carried out ahead of the main works to minimise the risks. Other funding is: £20,000 from TfL LIP programme and a £25,000 contribution from Haringey’s Maintenance budget for the resurfacing works.

The works delivered by the scheme are essential to replace the existing retaining wall structure that has passed its design life and failed a structural assessment. The works will  ...  view the full minutes text for item 89.

90.

New Items of Urgent Business

To consider any items admitted at Item 3 above.

Additional documents:

Minutes:

None

 

 

91.

Exclusion of the Press and Public

Note from the Acting Democratic Services and Scrutiny Manager

 

Items 29 to 35   allow for consideration of exempt information in relation to items 11, 20,22,25,and 26.   

 

TO RESOLVE

 

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act:

 

·         Information relating to the financial or business affairs of any particular person (including the authority holding that information).

·         Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

Additional documents:

Minutes:

RESOLVED

 

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act:

 

·         Information relating to the financial or business affairs of any particular person (including the authority holding that information).

·         Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

 

92.

SEND Transport Invest to Save business case

As per item 11.

Minutes:

As per item 75.

93.

Council Energy Contract Award

As per item 20.

Minutes:

As  per item 84.

94.

Agreement to award of Contract for Ferry Lane Public Realm Scheme

As per item 22.

Minutes:

As per item 86.

95.

Supply of Goods and Services for Cameras Refresh, Upgrade and Network Extension – Contract Award

As per item 25.

Minutes:

As per item 89 and exempt minutes.

96.

North Hill Retaining Wall Works

As per item 26.

Minutes:

As per item 90 and exempt minutes.

97.

Exempt Cabinet Minutes

To approve the exempt Cabinet Minutes for the 8th October 2019 meeting.

Minutes:

RESOLVED

 

To agree the exempt cabinet minutes of 8th of October 2019.

98.

New Items of Exempt Urgent Business

To consider any items admitted at Item 3 above.

 

Minutes:

None