Agenda and minutes

Venue: Civic Centre, High Road, Wood Green, N22 8LE

Contact: Ayshe Simsek, Acting Democratic Services & Scrutiny Manager 

Media

Items
No. Item

171.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on. 

 

By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Additional documents:

Minutes:

The Leader referred to agenda item 1, as shown on the agenda in respect of filming at meetings and Members noted this information.

172.

Apologies

To receive any apologies for absence.

Additional documents:

Minutes:

There were no apologies for absence.

173.

Urgent Business

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 26 below. New items of exempt business will be dealt with at Item 36 below).

Additional documents:

Minutes:

 

The Leader advised the meeting that there were no new items of urgent business. However, there was an item of late business to consider relating to item 14, the budget report and MTFS update, which he had accepted as urgent business. The reasons were set out in the published supplementary pack and tabled papers. In summary, the Overview and Scrutiny Committee had held a special meeting on the 4th of July to consider and comment on this report and in particular the invest to save proposals for Children’s services. This was after the publication of the Cabinet agenda and therefore these comments could not be available at the time of publication. They had now been compiled and were included as an addendum to be considered with the report.

 

There was also a late item of business to consider with item 18.

 

This report was considered by the Regulatory Committee on 1 July 2019, after publication of the Cabinet agenda for 9 July 2019 and their comments and resolutions were included in the supplementary pack.

 

It was noted that the terms of reference for Regulatory Committee, set out in Part three section B - of the Council Constitution, required the Cabinet to consider informal recommendations on local development documents, development plan documents, the local development framework and any other planning policy matter.

174.

Declarations of Interest

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Additional documents:

Minutes:

There were no declaration of  interest  put forward at this point of the meeting.

175.

Notice of Intention to Conduct Business in Private, any Representations Received and the Response to any such Representations

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

 

This agenda contains exempt items as set out at Item [27] : Exclusion of the Press and Public.  No representations with regard to these have been received.

 

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

 

 

Additional documents:

Minutes:

There were no representations received at the agenda publication stage in relation to the exempt items on the agenda.

176.

Minutes pdf icon PDF 254 KB

To confirm and sign the minutes of the meeting held on 18th June 2019 as a correct record.

Additional documents:

Minutes:

The minutes of the Cabinet meeting held on the 18th of June 2019 were agreed as a correct record of the meeting.

 

177.

Deputations/Petitions/Questions

To consider any requests received in accordance with Standing Orders.

Additional documents:

Minutes:

A deputation had been received from the Haringey Friends of Parks Forum in relation to item 9 of the Agenda – the Borough Plan – and in relation to the objective of protecting and improving parks, open spaces and green space, as well as promoting community use.

Mr Dave Morris, Chair of Haringey Friends of Parks Forum, was invited by the Leader to put forward his deputation to Cabinet.

Mr Morris introduced the Cabinet to the deputation pack of documents. Mr Morris began his representations by highlighting that the Forum were the Council’s key partner in the running of the Borough’s green spaces. The Forum represented 45 or more Local Friends of Parks Groups and spoke for park users and local communities. Mr Morris highlighted that the Forum raised millions of pounds for improvements and annually added thousands of hours of volunteering to improve parks.

Mr Morris emphasised that green spaces were unique resources for all ages and sections of communities for a whole range of benefits, which were either statutory outcomes the Council were trying to achieve or the Council policy commitments. Mr Morris noted that the Forum wanted all the Council departments to recognise the central importance of parks for all of the outcomes that they aimed to achieve. 

Mr Morris pointed out that there was a growing underfunding and understaffing crisis in the Parks Service, which emanated since budgets were cut by 50% in 2011. Mr Morris noted that the situation was deteriorating year on year and referred to the Evidence Sources in bullet points within the deputation pack of documents. Mr Morris argued that failure to reverse the underfunding would lead to growing anti-social behaviour, collapse in usage, and a colossal effort and huge costs at a later stage to try to restore the situation.

Mr Morris asserted that solutions that been identified and put forward that the Forum called for:

  • The Cabinet to implement in full the 2018 recommendations of the Council’s Scrutiny Committee on Parks, many of which had been agreed or partially agreed by the Cabinet
  • The Cabinet to implement its manifesto commitments to invest more in parks; and
  • Adequate funding levels to be provided to the Parks Service so they could achieve those commitments.

 

Mr Morris mentioned that the Cabinet had agreed in principle to protect all of Haringey’s parks ‘in perpetuity’ and increase the number of those reaching Green Flag standard; however, inappropriate uses of parks would compromise and undermine such aims, such as organising or allowing huge disruptive and controversial commercial events which would cause detriment and exclude local residents from their park during the Summer.

Mr Morris noted that the most important part of the proposal was that the Forum called for the Cabinet to initiate a full investigation into how the Parks Service could get access to appropriate sources of funding from a whole range of sources from planning gain (CIL and s106), Transport for London travel budgets, public health,  other departments, capital pots, and appropriate outside sources.  ...  view the full minutes text for item 177.

178.

Matters Referred to Cabinet by the Overview and Scrutiny Committee - Fire safety Scrutiny Review pdf icon PDF 179 KB

Cabinet to consider the  Scrutiny  Review of Fire Safety and consider the response to the  Scrutiny recommendations.

 

Scrutiny Review to be introduced by Cllr das Neves -  Chair of Overview and Scrutiny.

 

Response to the Scrutiny recommendations – Cllr Ibrahim  - Cabinet Member for Housing and Estate Renewal.

Additional documents:

Minutes:

The Chair of Overview and Scrutiny, Cllr das Neves, introduced the Scrutiny Review on Fire Safety which had been initiated early last year in the aftermath of Grenfell as it was felt important to understand what was taking place in the borough on fire safety in blocks. Many local authorities have high rise blocks and there was understandable serious concern that many of the issues that led to the tragedy might not be unique to Grenfell Tower. The Committee was pleased to hear about the level of response from Haringey to Grenfell, particularly by Homes for Haringey. The review nevertheless performed the important function of closely examining the response as well as looking how other local authorities had responded for the purpose of learning. It identified a number of areas where it felt that additional action was necessary or improvements required

 

The Committee had met with residents, officers , Homes for Haringey staff, technical experts, other borough officers which had completed similar reviews and considered sources on fire safety, providing a varied evidential base to enable key recommendations to be compiled,

 

The Chair of Overview and Scrutiny further advised that the Scrutiny Review performed an important function on how the Council should respond to Grenfell and continued to outline the themes underpinning the recommendations:

 

Communication was identified as vitally important, especially residents knowing what to do when a fire takes place and was vital for decreasing the risks. The Committee also focused on what the Council provides in the environment to mitigate fire risk. It was noted that the there was a significant proportion of leasehold properties outside of the realm of communication lines with the Council and this was a challenge in respect of mitigating risks . The key mechanism was enabling reporting on a timely manner essential to ensuring residents were safe.

 

The ‘stay put’ policy was discussed at length by the Committee and compartmentalisation was considered to be useful mechanism. However, if breached then this can make it no longer valid. There was discussions about how to deal with evaluating breached compartmentalisation.

 

In relation to the fitting of sprinklers, the Committee did not draw a final standpoint on this, noting that this was an interim Scrutiny report published prior to the Hackitt review can give views on this .It was likely to be an issue that was covered in either the implementation plans for the Hackitt review or when the Public Inquiry was completed. Therefore, it was probably be best to return to this matter at the appropriate time. There would likely be costs associated with any such recommendation for Councils.

 

The Chair of Overview and Scrutiny felt strongly that residents were at the heart of fire safety and should be able to come forward to the Council when they have concerns. The Overview and Scrutiny Committee would be returning to this matter when the Hackitt review has reported. The matters highlighted would also be further pursued by the Housing Scrutiny Panel who would keep a rolling  ...  view the full minutes text for item 178.

179.

Borough Plan 2019-2023 year 1 delivery plan pdf icon PDF 188 KB

[Report of the Interim Assistant Director for Strategy and Communications. To be introduced by the Leader of the Council.]

 

Plan setting out actions for 2019-20 to deliver Borough Plan objectives.

Additional documents:

Minutes:

The Leader introduced this report which set out the key aims and delivery plans for year 1 of the Borough Plan. The Leader stated the Borough Plan was challenging but would provide a greater sense of shared purpose and increase the overall success of the borough.

 

The Leader informed the Borough Plan was the vehicle through which the Council set its strategic vision that would shape the policies and decision-making over the course of the following three years and contained aspirational objectives which covered all aspects of Council services.

 

The Leader noted the LGA peer review team had praised the ambition of the Council but felt that more success would be achieved by focusing on a smaller number of key objectives.

 

The Leader sought for a broad conversation on the Borough Plan to be had and informed that various stakeholders within the community would be consulted on its contents, including the voluntary sector.

 

 

RESOLVED

 

  1. To note that one the highest priority recommendations from the recent Corporate Peer Challenge carried out in February 2019 by a team of local government peers, and facilitated by the Local Government Association, related to prioritisation within the Borough Plan. The peers suggested that the Council sets out an annual delivery plan for each year of the life of the Borough Plan 2019-23, and that these delivery plans are aligned to the Medium Term Financial Strategy.

 

  1. To approve the year one delivery plans for each Borough Plan priority as set out in appendices 1 to 5, of this report.

 

  1. To note that the delivery plans for year 2 of the Borough Plan will be considered alongside the Medium Term Financial Strategy and Budget reports in February 2020.

 

Reasons for decision

 

To agree delivery priorities for the year to provide context for related decisions, including on budget setting, engagement with residents, and management of staff.

 

Alternative options considered

 

The alternative options considered by Cabinet in February when considering the adoption of the Borough Plan 2019-23 were

 

a)    Do not publish a new Plan; and

b)    Extend the previous Corporate Plan.

 

It was not considered feasible to pursue option A, as the Council’s Corporate Plan ended in 2018, which means a new Plan was needed. The Council is required to agree an overarching strategic document, which sets the parameters in which all other strategies operate. The Borough Plan plays this role, both for the Council and for the wider partnership.

 

It was not considered appropriate to extend the governance period of the previous Corporate Plan, as this did not reflect the administration’s priorities; did not reflect of the strength of partnerships across the borough, which contribute to the delivery of the Plan’s outcomes; and did not reflect changes to the political and financial operating context, including at local, regional and national level.

 

180.

LGA Corporate Peer Challenge response to recommendations pdf icon PDF 185 KB

[Report of the Interim Assistant Director for Strategy and Communications. To be introduced by the Leader of the Council.]

 

Response to recommendations from the LGA Corporate Peer Challenge that took place in February 2019.

Additional documents:

Minutes:

The Leader introduced this report which sets out the Council’s response to the recommendations from the Corporate Peer Challenge carried out in February 2019 by a team of local government peers, and facilitated by the Local Government Association

 

The Leader noted the Local Government Association (LGA) had been invited earlier in the year to carry out a corporate peer review of the Council. The peer review process was part of an important approach to local government-led improvement and mutual support. This had been an opportunity to establish the current position of the Council and to show how far it had come since the last peer review in 2014. The peer review detailed the various challenges faced by the Council and further advised what it needed to do to ensure it was in the best position to be able to deliver its ambitious plans.

 

The Leader stated it was important to celebrate the positive role that Councillors, staff, partners and residents played in making Haringey such a positive place to live and work. The Leader was mindful of the key challenges set out in the report and stated the Council had taken active steps to address its financial position and the delivery of the borough plan objectives.

 

The Leader closed by welcoming the findings set out in the report and thanked the peer review team for their hard work and honest feedback. The Leader noted the Council was committed to addressing issues raised in the report.

 

In response to questions from Councillor Barnes, the following information was noted:

  • The creation of the Head of the Leaders Office was not a new role but rather the renaming of a former role. The previous holder of the post had left the Council and the role had since been advertised with a re-profiled job descriptor and job title.
  •  Assured that the Council sought to be aware of all challenges it might face in the future as early as possible. However, it was difficult to fully prepare for services where demand was unpredictable. The Council had a statutory duty to provide for certain services and the peer review would help the Council prioritise its budget accordingly to ensure that it was able to meet its obligations. This was not a unique situation to Haringey Council and other Councils faced the additional pressures of providing for unpredictable demand-based services.

 

 

 

 

 

 

 

RESOLVED

 

  1. To note that the highest priority recommendation put forward by the peers related to the budget. The report recommends that the Council agrees “a sustainable Medium-Term Financial Strategy by October 2019 with a clear decision-making pathway.” Progress on this is the subject of a report elsewhere on this Cabinet agenda, titled “Budget report and MTFS update”.

 

  1. To note that the second highest priority recommendation related to prioritisation within the Borough Plan, with a suggestion that the Council sets out an annual delivery plan for each year of the life of the Borough Plan 2019-23, and that these delivery plans are aligned to the Medium Term  ...  view the full minutes text for item 180.

181.

Council Owned Sites in Wood Green pdf icon PDF 666 KB

[Report of the Director for Customers, Transformation and Resources. To be introduced by the Cabinet Member for Cabinet Member for Finance and Strategic Regeneration.]

 

Update and recommendations on the Council Accommodation Strategy.

Additional documents:

Minutes:

The report was introduced by the Cabinet Member for Finance and Strategic Regeneration who set out proposals to make best use of Council owned sites in Wood Green which were appropriate to facilitate a town strategy in order to develop civic functions, maximise the town centre, deliver new homes and jobs. The Council had been working with residents and businesses to develop a strategic framework for Wood Green through delivery of highly accessible places in Wood Green, the only remaining metropolitan town centre in London.

 

This was the first key decision on Woods Green, focusing on Council accommodation to enable footfall to the areas in Wood Green and unlock buildings and sites for other uses.

 

In response to questions from Cllr das Neves and Cllr Barnes, the following information was noted:

 

  • There were a number of pieces of work completed by Officers, reviewing Council buildings in Wood Green, including the Civic centre, George Meehan House and River Park House, concentrating on maximisation. The Civic Centre was now a listed building and limited in its use and information on this was contained at paragraph 6 of the report. The Kingfisher site, in the Cultural centre was further considered for maximisation and the Wood Green library site considered as a main site and as a building for co – location of services. Further background information on this was contained in paragraph 6.

 

  • Haringey was not unique in terms of using buildings, such as libraries, for multiple activities. In the main library, it was hoped that the proposals will enable better acoustic environment. Also locating Council services in close walking proximity had the resident in mind and provided improved provision of services in one area.

 

 

  • In relation to focusing business locations on Station Road rather than the library site, this approach was taken further to considering which sites have the capacity and their attractiveness to potential businesses. There were strong commercial values associated with this approach and this was also based on professional advice.

 

RESOLVED

  1. To agree to the principle of consolidating Council accommodation in Council owned sites in Wood Green to a reduced number of sites to deliver a better and more accessible service, realise cost savings, and provide a more effective working environment for staff, while also releasing land for other uses which will benefit the community and the town centre.

 

  1. To note the results of the Council Accommodation Site Appraisal set out in section 4 and agree that further work should proceed on two options only: (1) the delivery of the Council Accommodation entirely on the Library site and (2) a split site solution which would include both the Library site and the Civic Centre site, recognising that alternative land use options for the remaining sites will also be developed.

 

  1. To note that the next stage will involve engagement with stakeholders including Members, staff and service users bringing together existing workstreams, including the ‘New Ways of Working’ programme, to develop a vision and objectives for how the Council should deliver  ...  view the full minutes text for item 181.

182.

Results of the non-statutory consultation on the options for the future of Stamford Hill Primary School and its possible amalgamation with Tiverton Primary School pdf icon PDF 553 KB

[Report of the Assistant Director for Schools and Learning. To be introduced by the Cabinet Member for Children and Families.]

 

Reporting to Cabinet on the results of the non-statutory consultation on the options for the future of Stamford Hill Primary School and to seek agreement for any next steps, including whether or not to proceed to a statutory consultation phase.

Additional documents:

Minutes:

The Cabinet Member for Children and Families introduced the report which presented the outcomes of the preliminary stakeholder consultation (prestatutory) relating to the proposal to establish a new primary school through the amalgamation of Stamford Hill and Tiverton Primary schools from September 2020.

 

The Cabinet Member informed that in March 2019, a report was brought to Cabinet setting out the options for Stamford Hill Primary School. Approval was given from Cabinet to commence a pre-statutory consultation. This report presented the results of that pre-statutory consultation. It proposed that the school was amalgamated with Tiverton Primary School. The consultation lasted for 6 weeks and received 52 responses with the governors of both schools having been consulted extensively.

 

The Cabinet Member noted that there were issues regarding the long-term sustainability of both Stamford Hill Primary School and, to a lesser extent, Tiverton Primary School, with both schools having seen a falling number of admissions.

 

This report sought for approval to proceed to commence a six-week statutory consultation on the proposal to close Stamford Hill Primary School with the displaced pupils being accommodated by Tiverton Primary School from September 2020. The Cabinet Member informed that this was the preferred option and that the amalgamation would have the best long-term results.

 

In response to questions from Councillor Amin, the following information was noted:

  • Regarding the future usage of the Stamford Hill Primary School building, the Cabinet Member noted that a report which detailed the options available would be presented to Cabinet at the appropriate time. The Cabinet Member stated it was anticipated the building would continue to be used for educational purposes.
  • Regarding the leadership structure of the proposed amalgamated Tiverton Primary School, the Cabinet Member confirmed that there would be an amalgamated leadership with one head teacher but that the further leadership structure was still being discussed.

 

RESOLVED

 

  1. To consider the outcome of the pre-statutory consultation on the proposals to close Stamford Hill Primary School with the displaced pupils being accommodated by Tiverton Primary School as set out in Section 6 of the Report; and 

 

  1. To agree to proceed to commence a six-week statutory consultation on the proposal to close Stamford Hill Primary School with the displaced pupils being accommodated by Tiverton Primary School from September 2020.

 

Alternative options considered

 

A number of alternative options were presented to local stakeholders as part of the pre-statutory consultation. Stakeholders were also informed of the reasons why these options were less desirable than the Council’s preferred option of an amalgamation:

 

  1. Keeping Stamford Hill open: This option does not provide a long-term sustainable solution to falling local demand and leaves other local schools vulnerable because demand for school places are falling more widely in the locality.

 

  1. Federation: Federation is an option that focuses on improving educational delivery by allowing the governing body to use budget, resources and staff across a federation to improve the educational outcomes for all pupils. This option would need another school to federate with Stamford Hill Primary. Also, under a federation,  ...  view the full minutes text for item 182.

183.

Osborne Grove Nursing Home Feasibility Study pdf icon PDF 561 KB

[Report of the Assistant Director for Commissioning. To be introduced by the Cabinet Member for Adults and Health.]

 

Appraisal of development options for Osborne Grove Nursing Home.

 

 

 

Additional documents:

Minutes:

The Cabinet Member for Adults and Health introduced the report which set out the outcome of the Feasibility Study, carried out to assess the future development of Osborne Grove Nursing Home and seeking agreement to Option 4 as the preferred option of the Feasibility Study. This option was to demolish the current building and rebuild a 70 bed nursing provision including the clinic site, ensuring that the use of the site overall was maximised.

 

The Cabinet Member reported on the significant consultation undertaken on the proposals with the co-production group which included key stakeholders such as the families of residents at Osborne Grove, trade unions, staff and public health partners. The Cabinet Member was pleased to recommend option 4 for approval.

 

There were questions from Councillors Barnes and das Neves, and the following information was noted:

 

  • There would be a further report to Cabinet in September on proposals for consultation to close the Home (for the purpose of the development and other reasons) and relocate existing residents to suitable alternative accommodation that will meet their needs and promote their wellbeing. As part of this process, residents and families would be consulted and assurance provided that no moves would be taken forward hastily.

 

  • In relation to including sprinklers in the design of the new build, it was noted that the Council were not excluding this but exploring what this would mean and keeping this option open.

 

  • In noting that the current care home premises was not suitable for nursing care and that the original design was for respite care, the feasibility study was welcomed and the depth and seriousness of the work commended. The Cabinet Member agreed that it was important to future proof any new design according to the services needed.

 

  • The Cabinet Member re-iterated that the Council would be accommodating the existing residents and there would be careful risk assessments and mitigations around the move. The wishes of existing residents and their families would be covered in consultation process. It was also noted that the families of the residents have been participating in co-design group and have approved the option 4.

 

  • Assurance was further provided that with the changing financial climate in local government funding, the site was preserved for nursing home use and there were mitigations in place to counter any change of use. The Cabinet Member emphasised that this was a significant investment in public services and the capital cost was reflected in the report. It was hoped that the seriousness of the intent to provide nursing care and nursing beds was recognised. The site provided an opportunity for greater number of nursing beds to be available to the borough for people who need this in the future. This was a public partnership and the Council would look at the delivery options with the support of the NHS for the clinical expertise to ensure this facility was provided.

 

 

 

RESOLVED

 

  1. To note the outcome of the Feasibility Study carried out with regard to the future development of Osborne  ...  view the full minutes text for item 183.

184.

Budget Report & MTFS Update pdf icon PDF 921 KB

[Report of the Director of Finance. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

This report provides an update on the budget and Medium Term Financial Strategy (MTFS) as well as on the National economic picture and local authority funding. The report seeks agreement to Invest to Save proposals in respect of Children’s Services and a number of other changes to the Budget and MTFS, and makes recommendations relating to potential changes to the Council’s financial support to Alexandra Palace (APPCCT)

 

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced this report which provided:

  • an update on the impact of the provisional General Fund (GF) 2018/19 outturn on Council finances (section 7)
  • a summary of the 2019/20 budget position at period 2 (May) including delivery of agreed savings (section 8)
  • an update on local changes to the MTFS assumptions outlined in the February report including an update on the National economic picture and local authority funding (section 9)
  • an update on progress with the “live budgeting” agenda, the business planning process to deliver a balanced 2020/21 budget and refreshed MTFS. It provided detail of the proposed Invest to Save Programme in Children’s Services and also sets out further budget changes now proposed to be incorporated into the future MTFS (2020-2025) (section 10).

 

The Cabinet Member detailed the report as set at pages 301-315 and highlighted sections 9.2, 9.5, 9.6, 9.8, 9.10, 10.8, 11 and 12 of the report.

 

The Cabinet Member noted the positive in-year position currently forecast was better than at the same time last year which reflected the impact of the budget realignments undertaken as part of the 2019/20 budget build.

 

The Cabinet Member welcomed the progress and ambition that Children’s services were showing in bringing forward a suite of Invest to save proposals which would have a positive impact on delivering the MTFS as well as beneficial outcomes for children and young people in the Borough, in line with the agreed Borough Plan objectives.

 

The Cabinet Member noted that regarding the Spending Review 2019, this was anticipated to take place in summer 2019 but it was now expected this would not be carried out. This meant that the most likely scenario was that the 2019/20 Local Government funding position would be used as the basis for a shorter-term settlement for 2020/21 at least and potentially for 2021/22.

 

The Leader highlighted section 11 of the report which stated adherence to strong and effective financial management will enable the Council deliver its stated objectives and priorities.

 

In response to questions from Councillors Barnes, the following information was noted:

  • Regarding details of the Alexandra Palace & Park Trust (APPCT) dispute, the Cabinet Member stated this was exempt information and could not be made public.
  • Regarding the decrease in funding to Alexandra Palace & Park Trust (APPCT), discussions were still being had between Officers and the Trust staff over the effects this would have.

 

Cllr das Neves was next invited to introduce the addendum which included the Overview and Scrutiny (OSC) Comments and recommendations on the Children’s invest to save items. Cllr das Neves highlighted the following

  • Grateful to officers within the Children’s services for looking to identify savings through invest to save and that it was clear officers were working hard to find ways balance the budget. The officers were also looking to invest in staff and their training, the quality of the services and, in some case, bringing services back in house to try and provide them in a more efficient way.  ...  view the full minutes text for item 184.

185.

Update on the Council housing delivery programme pdf icon PDF 231 KB

[Report of the Director for Housing, Planning and Regeneration. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

A report to provide an update on progress towards the Council's aim to deliver 1,000 Council homes. 

 

The report will also seek Cabinet approval:

 

• On a list of development sites to be included in the Council's housing delivery programme.

 

• The acquisition of 11 s106 units at Hornsey Town Hall

 

• Variation to the total cost of land assembly at Cranwood  at the corner of Woodside Avenue and Muswell Hill Road

 

 

• To enter into a funding agreement with the GLA to accept revenue funding to support the Council housing delivery programme

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the report, which provided an update on the Council housing delivery programme since May 2018, including the delivery of new homes funded through the Greater London Authority’s (GLA) Building Council Homes for Londoners programme, and progress on sites, which have previously been approved.

 

The Cabinet Member underlined that investing in Council Homes saved lives and produced safety of tenure in order to enable residents in the borough to thrive. The report provided an update to Council colleagues and residents on the Council’s latest position to deliver 1000 homes by the end of this administration.

 

 The Cabinet Member outlined the challenges around land, money, and capacity to deliver on this commitment. She referred to the list of Council owned sites which was the first phase of the Council’s direct delivery programme and was pleased to have started meeting with ward Councilors to consult on existing identified sites and to seek information on any site additions to the programme. In relation to money and funding the building of the homes, the huge contribution of the GLA was referenced. The Council was pleased to accept £60m of funding for the housing delivery programme and a further half million has been granted to support increased capacity. This additional funding would help ensure the Council have the right people with a range of expertise to deliver this programme. There was great enthusiasm to deliver this programme, which would be a huge challenge. Although, many other local authorities were in this position.

In response to questions from Councillors Bull, Barnes and Davies, the following was noted:

-      Further to setting up meeting with White Hart Lane ward Councillors, there were further ward meetings to be scheduled and opportunities for other ward Councillors to put forward suggested sites for usage. The Cabinet Member welcomed correspondence containing suggestions for sites, keeping in mind that not all suggestions would be taken forward, if they were investigated and found not appropriate to do so. It was noted that there would be a wider consultation on proposed sites and opinions were welcomed.

 

-  With regards to the acquisition of homes from developers for use as Council homes, the Cabinet Member was pleased to have the opportunity made available for private land to be converted to public land and saw municipalisation as a positive outcome. Although, this was not a low cost method, the Council was in a better position to invest in the homes. There was also a clear benchmark followed when the homes were purchased and which would need to pass best value and best consideration tests.

 

-  It was noted that all the Council tenants had been decanted from Tangmere block at Broadwater Farm and the Council were in a negotiation process with the remaining leaseholder.

 

-  It was clarified that there would be wide consultation involving residents as the sites were across the borough and would also include key housing stakeholders. A Communications and Engagement Strategy was being drawn  ...  view the full minutes text for item 185.

186.

Local Flood Risk Management Strategy (LFRMS) pdf icon PDF 289 KB

[Report of the Director for Environment and Neighbourhoods. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

To adopt the Haringey's Local Flood Risk Management Strategy.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced this report which explained the need for a Local Flood Risk Management Strategy (LFRMS) for Haringey as well as to agree the LFRMS. The report recommended agreeing and adopting the LFRMS for Haringey.

 

The Cabinet Member noted that the Council had a duty to produce a LFRMS and that parts of the borough were on flood planes and prone to flooding. It was therefore important to assess flood risks and prepare for these as best the Council was able to.

 

In response to questions from Councillors Barnes and Cllr das Neves, the following information was noted:

  • Officers noted that the strategy set high level aspirations which stated the Council would maintain its assets. Businesses pouring fat down drains was not specifically covered in the report as that would be highways enforcement action.
  • Regarding the local levy, Officers confirmed that this was funding that all members of the Thames regional flood authority contributed to. This helped create developments that would prevent flooding. Haringey contributed £100,000 to the project, as did other partners.
  • As part of the LFRMS, Officers confirmed a design guide had been developed which required certain requirements being met by any potential developments. There was an officer who worked within the drainage team who provided comments on whether planning applications met the drainage requirements set by the Council. Large planning applications had their own environment impact assessments carried out, which included the potential for flooding.
  • Regarding community engagement, a key part of the LFRMS was about how it could be communicated with the community. Officers had been looking at ways to engage with the community so that they were aware of what to do in flooding events, this included working with schools.
  • Regarding the number of responses to the consultation, Officers confirmed this was 15, which was in line with responses to other local authorities.

 

 

 

RESOLVED

 

1.    To approve the adoption of the Haringey LFRMS for the Borough; and

 

2.    To authorise officers to publicise the report on the Council’s website and to notify all groups having a particular interest in it.

 

Reasons for decision

 

To comply with the Council’s legal duties set out by Central Government in the FWMA. It is also a statutory requirement that this document be published to help engage residents and other stakeholders in flood risk issues.

 

Alternative options considered

 

Cabinet could decide not to adopt the LFRMS for Haringey and not to make it available on the Haringey’s website. In this case Haringey would not be meeting the statutory requirements of the FWMA, and non-compliance would have to be reported to the Department for Environment, Food and Rural Affairs (DEFRA). DEFRA are considering financial penalties for non-compliance, including reducing eligibility for flood grants. It is therefore, not considered necessary to consider other options.

 

 

187.

Expansion of Car Clubs pdf icon PDF 189 KB

[Report of the Assistant Director for Planning. To be introduced by the Cabinet Member for Climate Change and Sustainability.]

 

Following a successful trial with DriveNow, the car club trial is proposed to be extended and expanded to include other operators.

Additional documents:

Minutes:

In introducing the report, the Cabinet Member for Climate Change and Sustainability, was opposed to the current high number of cars on the roads but recognised the need for residents to access to cars where accessibility was an issue. The car-sharing scheme offered a hybrid driving car solution for particular circumstances. The report recommended a waiver of tendering requirements as permitted under CSO 10.01.2(d) and the direct award of contracts to DriveNow UK Limited (DriveNow) and Zipcar (UK) Limited (Zipcar) for the provision of floating car club services in Haringey for a period of three years.

 

In response to questions from Cllr Barnes, the following was noted:

 

·         There was not an electric car provider that could be utilised to provide a higher proportion of electric cars. However, within the report, there was information about the intention to provide a fully electric fleet by 2023 and the number of electric cars had been increasing over time

 

·         In relation to parking congestion and clustering, the Council can decide the operating area for the car clubs, currently there were places in the borough where users cannot physically lock the car or end their journey. So this would be the main roads, i.e. match day of Tottenham CPZ and a small area of Stroud Green near Finsbury Park events. The Council did not receive many complaints on DriveNow provision although there have been issues on clustering around Highgate station. The Council were in contact with resident associations and had made part of the road, a no parking area. There was a balance to be struck and it was prudent to work with the car clubs to make sure there was not an over concentration of cars in one area. Officers cautioned against banning areas and better managing clustering and congestion through the contract.

 

·         The reason for taking the decision on car clubs prior to a decision on dockless bikes was related to the floating cars contract ending and timing for renewal. The Council was in contact with dockless providers and working with Hackney and Islington Councils to find out how the provision was working in these boroughs .The intention to have dockless bike providers was to be included in the cycling and walking plan to be released later in the year . The commitment was there and officers were waiting to see how this works in other boroughs before launching into a trial.

 

RESOLVED

 

  1. To waive the tendering requirements of Contract Standing Order 9.01.1 as allowed under CSO 10.01.2(d)(i) (the nature of the market has been investigated and is such that a departure from the requirements of Contract Standing Orders is justifiable); and

 

  1. To award contracts to DriveNow UK Limited and Zipcar (UK) Limited to operate floating car club services in Haringey as allowed under Contract Standing Order 9.07.1(d), for a duration of three years from the date of the contract.

 

Reasons for decision

 

Car clubs are important to encourage more journeys in Haringey to be made by sustainable modes. This is supported in  ...  view the full minutes text for item 187.

188.

Adoption of Conservation Area Appraisal and Management Plans for Bruce Castle, Tottenham Cemetery, Tower Gardens and Peabody Cottages pdf icon PDF 409 KB

[Report of the Assistant Director for Planning. To be introduced by the cabinet Member for Climate Change and Sustainability.]

 

This report seeks approval for the adoption of four Conservation Area Appraisal and Management Plans covering conservation areas in Tottenham, and for the boundaries of Bruce Castle and Tottenham Cemetery Conservation Areas to be amended in line with recommendations in the appraisal documents. The appraisal documents have been revised having regard to comments received during a six week public consultation.

Additional documents:

Minutes:

The Cabinet Member for Climate Change and Sustainability introduced this report which sought Cabinet’s approval for the adoption of four draft conservation area appraisal and management plan documents covering Bruce Castle, Tottenham Cemetery, Tower Gardens and Peabody Cottages Conservation Areas (attached at Appendices 4-7).

 

The Cabinet Member noted that the draft conservation area appraisal and management plans had been revised following a consultation. The purpose of the four draft plans was to ensure any future action taken at those locations would preserve the historic buildings and natural areas. The plans gave details of what could or could not be done in those areas to inform any future decisions.

 

Further to noting Regulatory Committee’s comments,

RESOLVED

  1. To note the comments received to the consultation, and how these have been taken in to account in finalising the draft documents (described in paragraphs ­6.9-6.19 and set out in detail in Appendices 1 and 2).

 

  1. To note the comments of the Regulatory Committee in relation to this report included at Appendix 10.

 

  1. To approve the adoption and publication of the finalised Conservation Area Appraisal and Management Plans as attached at Appendices 4-7.

 

  1. To authorise changes to Conservation Area boundaries detailed in Appendix 3.

 

Reasons for decision

The Council has a statutory duty to ensure that Conservation Areas are preserved or enhanced, and publish policies for the implementation of the same (Planning (Listed Buildings and Conservation Areas) Act 1990, Part II). The Council’s adopted Local Plan policies support the conservation of the significance of the Borough’s heritage assets (SP12, DM9), and require decision makers to have regard to appraisals and management plans when considering the impact of proposals on the historic environment (DM9 C).

 

Tottenham Cemetery, Tower Gardens and Peabody Cottages Conservation Areas do not have adopted appraisals. The current appraisal for Bruce Castle Conservation Area has not been updated since 2009, and is considered out of date, while the new document provides an updated survey, management plan and design guidelines. It is important that the Council adopts these appraisals and management plans in order to support the implementation of the Council’s Local Plan policies and ensure that the significance of the Conservation Areas is preserved and enhanced. A summary of the special interest of each Conservation Area is provided at paragraph 6.7 below. A summary of the content and structure of the new appraisal documents is provided at 6.6 below.

 

Up-to-date Appraisals will provide a sound basis for development management decisions and will serve as a useful guide for property owners and those bringing forward heritage projects and development proposals as to how best to preserve and enhance each area’s character. In some cases, the character of these Conservation Areas has been harmed or is vulnerable to harm through inappropriate (often small-scale) development. These documents will be a valuable tool in addressing this.

 

The appraisals include a comprehensive review of each Conservation Area’s boundary, with small changes to the boundaries of Bruce Castle CA and Tottenham Cemetery CA. It is important that the  ...  view the full minutes text for item 188.

189.

Estate Controlled Parking Scheme renewal - Approval to undertake formal consultation pdf icon PDF 362 KB

[Report of the Director for Housing, Regeneration and Planning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

This report describes the issues with the current out-sourced Estate Controlled Parking Scheme and the plans to replace the scheme with a new more effective in-sourced solution. The report seeks permission to consult residents on the proposal.

Additional documents:

Minutes:

Cllr Bull and Cllr Chandwani declared personal interests on this item as leaseholders living in the borough.

 

The Cabinet Member for Housing and Estate Renewal was proud to introduce the proposal to bring the estate controlled parking scheme inhouse, making this consistent with the Council’s parking service which was the only borough Parking Service not outsourced in London. She added that bringing this estate service back inhouse was important to residents living in estates run by Homes for Haringey as some were currently subsidising a service that they were not using. It was appropriate for Homes for Haringey to consider this value for money option.

It was noted that the new scheme would deliver an improved service to over 280 estates across the borough which are home to over 12500 Tenants, Leaseholders and their families.

Improved parking controls would ensure that those estate residents who need it most will get the benefit of the available parking, especially the most vulnerable. A new estate parking management scheme would provide the powers and income needed to achieve wider strategic aims around promoting active travel choices, reducing the use of carbon emitting vehicles and achieving channel shift to digital options.

 

In response to questions from Cllr Barnes, the following was noted:

 

  • The scheme will not be an all-encompassing as parking issues will be different per ward. The intention was consult on the wider scheme and to ensure any final policy proposal is reflective of local needs the consultation results will be analysed by estate/ward and by diversity strands.

 

  • The aim was to pilot the scheme in July 2020 subject to any learning, and to fully roll out by the end of that financial year.

 

  • In relation to the financial contributions of the current scheme, from considering financial data in 2016, there was a surplus of £44k and this had reduced to a deficit figure by 2019.

RESOLVED

 

  1. As set out in section 8 of the report, to approve the development of a new estate parking management scheme with the preferred option being a Traffic Management Order based scheme. This is in accordance with the powers provided to Local Authorities under the Road Traffic Regulation Act 1984.

 

  1. As set out in section 9, to approve the proposal to consult all affected residents on the development of a new estate parking management scheme.

 

  1. As set out in paragraph 9.6, to delegate finalisation of the consultation pack to the Director of Housing, Regeneration & Planning and Managing Director of Homes for Haringey in consultation with the Cabinet Members for Housing & Estate Renewal and Neighbourhoods.

 

  1. To note the intention that consultation results will be considered by Cabinet in January 2020, informing a proposed new estate management parking policy for approval and adoption.

Reasons for decision

In relation to recommendation 1

 

The current Estate Controlled Parking Scheme (ECPS) is no longer financially viable or enforceable. As a result, residents subsidise the scheme, via the Housing Revenue Account, regardless of whether they use a vehicle or live on an estate  ...  view the full minutes text for item 189.

190.

Bed Based Intermediate Care Nursing Home Beds pdf icon PDF 201 KB

[Report of the Assistant Director for Commissioning. To be introduced by the Cabinet Member for Adults and Health.]

 

Request award of contract for Intermediate Nursing Care bed block contract with in borough Nursing home.

Additional documents:

Minutes:

The Cabinet Member for Adults and Health introduced this report which sought Cabinet’s authorisation for a direct contract award under Contract Standing Order 9.01.2 (g) negotiation without publication of an advertisement to The Supplier outlined in the exempt appendix for the provision of 10 Intermediate Care Nursing beds.

 

The Cabinet Member noted Intermediate Care Nursing beds helped to alleviate the issue of delayed hospital discharges and inappropriate admissions which could lead to lengthy stays in hospital. The use of a block contract for 10 Intermediate Care beds would help to plan, care more efficiently and help to avoid unnecessary hospital stays. This would help residents remain and regain independence quicker.

 

The Cabinet Member closed by commending the recommendation to Cabinet.

 

Further to considering exempt information at item 29,

 

 

 

 

 

 

 

RESOLVED

 

To approve the award of contract under CSO 9.01.2 (g) for intermediate nursing care beds to the Supplier named in the exempt appendix for a period of eight (8) years, commencing from 1st August 2019 at a value of £4,400,000 with an option to extend for a further period of up to two (2) years, for an estimated total value over the life of the contract of £5,600,000

 

Reasons for decision

 

Intermediate nursing care beds are an essential component of Haringey’s intermediate care pathway, providing enablement to patients that cannot be supported within extra care facilities or within their own homes due to the complexity of their health needs. Intermediate care beds differ in nature from standard nursing care as the purpose of Intermediate care is to improve a resident’s level of independence, predominantly through activity based therapies. A nursing care setting is appropriate for some people due to the complexity and medical nature of their needs, as well as the high levels of activity required of the service provider to safely mobilise residents.

 

These beds are a component of Haringey’s wider intermediate care provision and are supported by a dedicated community health multi-disciplinary team (MDT) comprised of occupational therapy, physiotherapy, nursing and social work for example, which was established following a multi-agency review of the intermediate care offer. It is commissioned outside of this contract and funded through Haringey’s Better Care Fund. The MDT works across two bed based intermediate care services in Haringey and is critical for ensuring efficient bed flow and therapy input to achieve better outcomes for individuals and reduce long term care costs and ensures that Haringey’s intermediate care pathway meets the NICE guidance definition of intermediate care. Moreover, in-borough delivery of this contract is in the Council’s overall interest. The MDT service is provided by community health professionals and the referral criteria for community health is based on the location of a patient’s GP – they can, therefore, only provide a service to those both residing and registered with a GP in borough. Nursing home residents outside of the borough would not be registered with a Haringey GP and therefore would not be able to receive services from the MDT which is at  ...  view the full minutes text for item 190.

191.

Templeton Hall & Garage Site Redevelopment - Construction Contract Award to develop 11 Council rented homes pdf icon PDF 188 KB

[Report of the Head of Housing Strategy and Commissioning. To be introduced by the Cabinet Member for Housing and Estate Renewal.]

 

Decision to award contract to the successful tenderer for the construction of 11 social rent flats at Templeton Road.

Additional documents:

Minutes:

The Cabinet Member for Housing and Estate Renewal introduced the Cabinet report which marked an important point in the Council housing delivery programme. The report requested Cabinet approval of the first major construction contract for new Council homes, for the development of eleven Council homes at Council rents on the Templeton site in Seven Sisters. These homes would allow eleven individuals, couples or families to live in well built, well designed and well maintained homes, at Council rents. Templeton was originally going to be given to a Housing Association to be developed entirely for shared ownership and the Cabinet Member was pleased that the Council have instead been able to develop this site.

 

Further to considering exempt information at item 30,

 

RESOLVED

 

  1. To approve the appointment of Kind Diamond Consortium Ltd to complete construction works to develop 11 Council rented homes for a total sum of £3,050,163.

 

  1. To approve the issue of a letter of intent prior to the formal contract signature for £305,016, 10% of the total contract sum.

 

Reasons for decision

 

The Templeton site has been identified as a site for the direct delivery of new Council homes by Haringey Council. The scheme has been granted planning consent and is ready to progress to construction. Following a competitive tender process, a contractor has been identified to undertake these works.

Alternative options considered

The authority procured the contract through the London Construction programme (LCP) Major Works 2014 Framework Agreement. The authority considered the use of alternative frameworks but to deliver the quickest and most effective route to market, it was decided to proceed with the LCP.

 

192.

Red House Yard, 432 West Green Rd, N15 3PJ pdf icon PDF 386 KB

[Report of the Interim Assistant Director for Economic Development and Growth. To be introduced by the Cabinet Member for Finance and Strategic Regeneration.]

 

To revise the terms previously agreed by Cabinet in February 2013 and February 2015 for a disposal of the Red House site, 423 West Green Road, N15, to Paul Simon Magic Homes in order to enable the acquisition by the Council of homes within the proposed redevelopment for retention as social rented Council housing, with the associated creation of public open space and enhanced community buildings on the site.

 

 

 

Additional documents:

Minutes:

The Cabinet Member for Finance and Strategic Regeneration introduced the report which recommended the disposal of the Council’s freehold interest in The Red House, 423 West Green Rd N15, to Magic Living Ltd, part of Paul Simon Magic Homes Group (PSMHG), and the acquisition by the Council of the freehold interest in two blocks of property comprising 46 new-build homes within the proposed site development, as well as open green space. The report set out the agreement by the Council to acquire homes within the site redevelopment for retention as social rented Council housing towards achieving the priority of 1000 new Council homes over the Borough Plan period.

 

The Cabinet Member highlighted that the wider project on the site would also deliver private homes in support of the Council’s overall obligation to meet housing supply targets set for the borough under the Mayor’s London Plan. The heads of terms would allow for profit share (overage) payment to the Council if the private sale units exceed sales prices assumed in the Planning viability study.

 

The Cabinet Member informed the meeting that Officers had worked within benchmarks for affordable housing provision and was pleased to note that the social housing was supported by the Mayor of London’s affordable housing programme grant.

 

The Cabinet Member noted the scheme would not only count towards the Council’s 1,000 social rented housing priority but would also help tackle the housing long waiting list and create savings in the cost of providing temporary accommodation to families as well as assist in tackling homelessness in the borough. The scheme was compliant with the Council’s Budget and Policy framework as set out in part 4, section E of the Constitution, and the housing funding element of the project is part of the Council’s budget setting process which was the subject of a Council decision in February 2019.

 

 

In response to questions from Councillors: Gordon, Davies, das Neves and Barnes, the following information was noted:

  • Regarding how quickly the homes could be built, the Cabinet Member confirmed that these would be completed within 3 years, by 2022.
  • In relation to the revised terms of the agreement, the Cabinet Member noted this allowed the Council to acquire the 46 properties intended for Council rent with the freehold of the land for these properties and the green space. The previous scheme had included only 30 units under shared ownership terms.
  • With regards to the value of the land, this normally decreases when adding social housing.
  • In response to the potential for the developer land banking, Officers advised that the terms on which the Council agree to sell the land would include clauses such as longstop dates for completion of the homes and binding the developer to develop directly, thus protecting the Council from land banking or onward sale of the land to another party.
  • Regarding the procurement, the Cabinet Member advised that this was in the exempt part of the report and that this could not be commented on in the public  ...  view the full minutes text for item 192.

193.

Building And Property Management pdf icon PDF 125 KB

[Report of the Director for Environment and Neighbourhoods. To be introduced by the Leader of the Council.]

 

This report will review options for the future of the facilities management, and ask Cabinet to approve the preferred option for future service provision and the timescales for service transformation.

Additional documents:

Minutes:

In introducing the report, the Leader of the Council outlined the importance of clean, safe, well-maintained buildings, public services in Haringey to meet the needs of residents. The proposal represented the determination to improve facilities management in Haringey, for the good of all residents.

The Leader added that how buildings were run had a wider significance. It affected the productivity of staff, the wellbeing of service users and it represented the civic pride in the borough. He referred to climate change becoming a deepening concern, therefore having greener, more energy efficient buildings was becoming ever more important. Having direct control of this vital service allowed the Council to deliver on these objectives.

The Leader referred to the manifesto pledge of considering bringing services back in-house where it was prudent to do so and was delighted to strive to achieve this with Facilities Management, improving the conditions of employment of around 100 staff and providing a better service at a lower cost.

Further to considering exempt information at item 32,

RESOLVED

That Cabinet approves the following strategy for recommissioning the Council’s FM services:

 

  1. That the Council should work with Homes for Haringey and internal services to create a Hybrid in-house model for FM services;

 

  1. That a phased approach is taken to transitioning to this model;

 

  1. That the Council immediately initiates works to secure a Computer Aided Facilities Management (CAFM) system as the key technical underpinning to the service;

 

  1. To note that a transformation fund of £627k is made to facilitate the successful adoption of this strategy; and

 

  1. That the Council takes up the further option set out in paragraph 1 of the exempt report.

 

Reasons for decision

For the reason set out in paragraph 2 of the Exempt report, a commissioning review was undertaken by officers to identify the Council’s future needs in relation to facilities management and to consider what supply arrangements would be most appropriate.

The overarching finding of the review is that there is a strong case for change, to meet the evolving needs of the Council to develop and improve the management of its facilities, within a constrained cost envelope and to deliver wider social benefits. See further findings set out in paragraph 2 of the Exempt report including further details on the preferred option, the Hybrid Model with Homes for Haringey.

Computer Aided Facilities Management (CAFM) system

A CAFM system is the key technical underpinning to the service. It enables the management of the Council’s property data in one place, and supports key aspects of the service, such as the Helpdesk and scheduling of tasks.

Transition Funding

The cost of the transition team and other enablers for the proposed recommissioning strategy is set out in paragraph 2 of the exempt report. This will support the project management, IT costs and purchase of equipment and delivery of training to ensure the preferred option is successfully introduced.

Alternative options considered

Seven other options were considered in the Commissioning Study

194.

Highway and Street Lighting Term Contracts pdf icon PDF 171 KB

[Report of the Director for Environment and Neighbourhoods. To be introduced by the Cabinet Member for Neighbourhoods.]

 

Award of Highway and Street Lighting Term Contracts.

 

 

Additional documents:

Minutes:

The Cabinet Member for Neighbourhoods introduced this report which sought the approval to award a Street Lighting Term Contract, in accordance with CSO 9.07.01(d) for an initial term of four years, with an option for two further two year extension periods; thereby the maximum term of the contract being eight years.

 

The Cabinet Member noted street lighting made communities safer, reduced risk of crime and ensured that the Council was energy efficient. Further, it was the Council’s responsibility to provide high quality maintenance for highway and street lighting across the borough. Officers had undertaken a competitive tendering exercise in relation to a Highways and Street Lighting term contract.

 

In response to questions from Councillors Barnes and Tucker, the following information was noted:

  • Regarding the contract and the clauses within, the Head of Procurement advised that there are significant differences between the clauses in the existing contract and the one under consideration. There was an escalation process within the contract under consideration which meant it could be terminated if the contractor failed to perform its duties as set out in the contract.
  • With regards to the roll out of LED lighting, the Director for Environment and Neighbourhoods confirmed a business case was being created to look at rolling out LED lighting across the borough. Such a proposal would enable energy saving and maintenance cost savings. Once proposals had been formulated within the next 4 months, they would be consulted on with the relevant Cabinet Member before being brought to Cabinet.
  • Responding to the issue of not delivering the Highway and Street Lighting in-house, the Leader emphasised that the first preference within  the Labour Administration’s manifesto was a commitment to deliver services in-house  where it was prudent to do so, where it did not impact on service quality and where the Council had the capacity to deliver.
  • Regarding the length of time it would take to develop this service in-house, the Cabinet Member noted this would take between two and three years. The contract would enable the Council to address the logistical matters such as the equipment it would need, the number of staff it would require and what training would be required, before it considered bringing this service in-house.
  • The four year term of the contract under discussion was a reasonable amount of time for the Council to explore the possibility of bringing this service in-house at a later date. Islington Council’s Highways contract was compared to for context which had a lock in clause for 25 years.
  • The Cabinet Member stated the current contract had issues surrounding performance management.
  • The Cabinet Member responded that the APSE report was a draft report and not complete so it should be considered in that context and not associated with the resolutions at hand.

 

Further to considering exempt information at item 33,

 

RESOLVED

 

ThatCabinet approves:

 

  1. Pursuant to CSO 9.07.01(d) the award of a contract for Street Lighting Term Contract to Bidder SL 1 (identified in the exempt part of the report), for an  ...  view the full minutes text for item 194.

195.

Linden House Assisted Living Accommodation Refurbishment - Construction contract Award pdf icon PDF 133 KB

[Assistant Director for  Commissioning . To be introduced by the Cabinet Member for Adults and Health.]

 

Award of contract for the refurbishment of Linden House

 

 

Additional documents:

Minutes:

The Cabinet Member for Adults and Health introduced the report which set out proposal to convert Linden House into a 4-flat adapted supported living unit to enable residents with complex health and care needs – notably a learning disability and/or autism and behaviours that may challenge – to live more independently in the community, including a number of residents currently living in hospital settings and therefore falling within the Transforming Care cohort.

 

Further to considering exempt information at item 34,

 

 

RESOLVED

 

  1. To approve the appointment of Contractor E to deliver the refurbishment of Linden House for a contract sum of £888,900.00;

 

  1. To authorise Haringey Legal Department to issue a Letter of Intent prior to the formal contract signature for the sum of £100,000.00 as allowed under the Council’s Contract Standing Order (CSO) 9.07.3 to allow work to start on site as soon as possible; and

 

  1. To vire £420,000 from scheme 208 Supported Living Schemes to Linden House Adaptations scheme 212.

 

Reasons for decision

 

The authority procured the contractor through the London Construction Plan (LCP) Framework. This procurement route was a decision made after consultation with Strategic Procurement regarding the options open to us for a project of this size and type.

 

Alternative options considered

 

An option not to proceed was considered but rejected on the grounds that there is a pressing need for local provision for this cohort of vulnerable people.

 

196.

New Items of Urgent Business

To consider any items admitted at Item 3 above.

Additional documents:

Minutes:

None

197.

Exclusion of the Press and Public

Note from the Acting Democratic Services & Scrutiny Manager

 

Items 28, 29, 30, 31, 32, 33, 34, 35 and 36,allow for consideration of exempt information in relation to items 14, 20, 21, 22, 23, 24, 25 and 3.

 

TO RESOLVE

 

 That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3 and 5, Part 1, schedule 12A of the Local Government Act.

 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

 

 

 

Minutes:

RESOLVED

 

That the press and public be excluded from the remainder of the meeting as the remaining  items contain exempt information, as defined under paragraph, 3 and 5,  Part 1, schedule 12A of the Local Government Act 1972.

 

198.

Budget Report & MTFS Update

As per item 14.

Minutes:

As per item 184 & the exempt  minutes.

199.

Bed Based Intermediate Care Nursing Home Beds

As per item 20.

Minutes:

As per item 190.

200.

Templeton Hall & Garage Site Redevelopment - Construction Contract Award to develop 11 Council rented homes

As per item 21.

Minutes:

As per item 191.

201.

Red House Yard, 432 West Green Rd, N15 3PJ

As per item 22.

Minutes:

As per item 192 and the exempt minutes.

202.

Building And Property Management

As per item 23.

Minutes:

As per item 193 and exempt minutes.

203.

Highway and Street Lighting Term Contracts

As per item 24.

Minutes:

As per item 194 and exempt minutes.

204.

Linden House Assisted Living Accommodation Refurbishment - Construction contract Award

As per item 25.

Minutes:

As  per item 195.

205.

Exempt Cabinet Minutes

To agree the Exempt cabinet minutes for the meeting held on the 18th of June 2019.

Minutes:

RESOLVED

 

To agree the exempt  minutes of  the 18th of June 2019.

206.

New Items of Exempt Urgent Business

To consider any items admitted at Item 3 above.

 

Minutes:

None