Agenda and minutes

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

The meeting was not filmed.

Apologies for absence were received from Councillor Hearn.

Clerks note:  Councillor Hearn joined the meeting via Teams and took part in the discussion of the items but did not take any decisions.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 13 & 21 below)

None.

None.

None.

i.          To confirm the minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 as an accurate record of the proceedings.

ii.         To confirm the minutes of the Alexandra Palace and Park Panel held on 7 June 2021 as an accurate record of the proceedings

iii.        To receive the minutes of the Alexandra Park and  Palace Advisory  Committee held on 16 August 2021 and to consider any recommendations from that Committee.

iv.        To receive and consider the minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 16 August 2021.

RESOLVED

i.          that the minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 be approved as a correct record of the meeting;

ii.         that the minutes of the Alexandra Palace and Park Panel held on 7 June 2021 be approved as a correct record of the meeting;

iii.        to note the minutes of the Alexandra Park and  Palace Advisory  Committee held on 16 August 2021; and

iv.        to note the minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 16 August 2021.

To ratify the memberships of the Advisory and Consultative Committees for 2021/22

Membership list to follow once confirmed at the Advisory and Consultative Committee meetings on 4 October 2021.

NOTED the appointments to the Statutory Advisory Committee and Consultative Committees.

The Board noted the advice contained in the minutes of the Statutory Advisory Committee.

To note the update on current issues, projects and activities.

Report to follow

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.  She advised that an update on lighting the park would be presented at a future meeting.

RESOLVED to note the contents of the report.

To note the current financial position of the Trust

DorotaDominiczak, Director of Finance & Resources, introduced the report as set out.  There had been no material changes since the last update.  It was noted that the Trading Company were working to recover from the pandemic to be in a position to donate profits to the Trust again in the future. However it was likely that there would be no donation to the Trust in 2022/23.   The Council had been made aware of this.

RESOLVED to note the report.

To note the annual progress report and to approve the recommended adjustments to priorities outlined in the report and presented during the meeting.

Emma Dagnes, Deputy Chief Executive Alexandra Palace, introduced the report as set out.  Progress had been made with the maintenance programme, despite the challenges of the past year.  The fire alarm system and lighting in the West Hall had been upgraded.  The strategy in regard to repairs was to endeavour to carry out every repair in a future proofing way.

RESOLVED to

1.         Note progress made in 2020/21 despite the challenges of the very limited budget, increasing number of severe weather events placing additional pressure on the assets.

2.         Approve adjustments to priorities as listed below with more detail to be presented at the meeting:

Sector 1 –West Entrance, Palm Court and Adjoining Spaces

•      Priority A Straighten, repair & reglaze external WSY doors

•      Priority A Palm Court Roof -Glazing overhaul & repairs

•      Priority A Palm Court extras and straightening of 1no vent

•      Priority A Palm Court minstrel gallery rooflights

•      Priority A Roof Access Palm Court July 2020 and August

•      Priority A Palm Court West Atrium -replace GWG glass next to door exit

•      Priority A West atrium Replacement of 2No door stays

•      Priority A Palm Court Glazing Repairs Access –January 2021

•      Priority A Palm Court Roof Repairs January 2021

•      Priority A/B SW Pavilion roof repair and decoration (deferred)

•      Priority A/B Palm Court arched window glazing repairs and access windows

•      Priority A/B Redecoration

Sector 2 –West Hall, West Corridor and Adjoining Rooms  - Priority A/B Redecoration

Sector 3 –Service Yard, Stores and North West Tower

•      Priority A/B West hall Organisers office corridor redecoration works

•      Priority A Security corridor/staircase redecoration works

•      Priority A Level 5 corridor/staircase redecoration works

•      Priority A Balance for West Yard Acoustic Doors

•      Priority A Replace rooflights over Marble Staircase

•      Priority A West Hall inner shutter emergency screen and door and repairs to existing doors 

•      Priority A Roof leak repairs

•      Priority B North West Service Hall roof access install (deferred)

Sector 4 –South West Tower

•      Priority A  SW Tower Masonry Repairs & Reinstatements

•      Priority A  Access -spider hire, generator and leads

•      Priority B  SW Tower renew roof, windows and internal scaffold (deferred)

Sector 5 –Panorama Room and South West Colonnade

•      Priority A  Emergency repairs to PR link roof

•      Priority A/B -SW Colonnade floor slab renewal ( 2 bays) (deferred)

•      Priority B SW Colonnade & West Light well roof access install (deferred)

Sector 6 –The Great Hall

•      Priority A Great Hall floor patching repairs

•      Priority A Spaceframe sample decoration panel

•      Priority A Spaceframe welding repairs

•      Priority A GH/NY Bridge/fire escape Structural survey & recommendations

•      Priority A CAD elevations Bridge/GH North

•      Priority A/B Great Hall Partial Redecoration January 2021

•      Priority A Great Hall/North Service Yard Bridge & Stairs structural fees

•      Priority Additional welding to the space frame September 2020

•      Priority A Great Hall Spaceframes -External Redecoration

•      Priority A Great Hall Glazing Servicing & Replacements

•      Priority B Carry out feasibility for resurfacing  ...  view the full minutes text for item 142.

To approve the new policy

Louise Stewart, Chief Executive Alexandra Palace, introduced the report as set out.

Members welcomed the policy, and following a short discussion it was felt best that a ‘programme’ of mast lighting should not be implemented as it would undermine the purpose of the policy.  If Board Members felt that certain events should be marked by lighting the mast then they would need to submit an application in line with the policy.

RESOLVED to approve the new policy on lighting the mast at Alexandra Palace.

None

13 December 2021

24 January 2022

15 March 2022

13 December 2021

24 January 2022

15 March 2022

Items 16-21 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

RESOLVED that the press and public be excluded from the remainder of the meeting as items 16-21 contained exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information), and Para 5 – Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 as an accurate record of the proceedings

RESOLVED that the exempt minutes of the Alexandra Palace and Park Board held on 29 March 2021, 12 July 2021 and 30 September 2021 be approved as a correct record of the meeting.

The recommendations in the report were approved.

The recommendations in the report were approved.

The recommendations in the report were approved.

Opportunity for the Board to consider its collective responsibilities and enable the CEO to report (by exception) and safeguarding or whistleblowing matters.

There was no update.

None.