Agenda and draft minutes

Alexandra Palace and Park Board
Monday, 29th March, 2021 7.30 pm

Contact: Felicity Foley, Committees Manager 

Note: To watch, click the link on the agenda frontsheet or paste the following into your browser - https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWJiYmQ2NmItODZlOS00ZWZkLWE0MDAtNGYyZTYwNzUwYjkx%40thread.v2/0?context=%7b%22Tid%22%3a%226ddfa760-8cd5-44a8-8e48-d8ca487731c3%22%2c%22Oid%22%3a%2202aebd75-93bf-41ed-8a06-f0d41259aac0%22%2c%22IsBroadcastMeeting%22%3atrue%7d&btype=a&role=a 

Items
No. Item

78.

FILMING AT MEETINGS

Please note that this meeting may be filmed or recorded by the Council for live or subsequent broadcast via the Council’s internet site or by anyone attending the meeting using any communication method. Although we ask members of the public recording, filming or reporting on the meeting not to include the public seating areas, members of the public attending the meeting should be aware that we cannot guarantee that they will not be filmed or recorded by others attending the meeting. Members of the public participating in the meeting (e.g. making deputations, asking questions, making oral protests) should be aware that they are likely to be filmed, recorded or reported on.  By entering the meeting room and using the public seating area, you are consenting to being filmed and to the possible use of those images and sound recordings.

 

The chair of the meeting has the discretion to terminate or suspend filming or recording, if in his or her opinion continuation of the filming, recording or reporting would disrupt or prejudice the proceedings, infringe the rights of any individual or may lead to the breach of a legal obligation by the Council.

Minutes:

The Chair informed all present that the meeting was to be live streamed on the Council’s website.

79.

APOLOGIES FOR ABSENCE

Minutes:

None.

80.

URGENT BUSINESS

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items will be dealt with at items 13 & 22 below)

Minutes:

None.

81.

DECLARATIONS OF INTERESTS

A member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

 

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

 

A member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

 

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

Minutes:

None.

82.

QUESTIONS, DEPUTATIONS OR PETITIONS

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

Minutes:

None received.

83.

MINUTES pdf icon PDF 378 KB

i.          To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 14 December 2020 and 26 January 2021 as an accurate record of the proceedings.

 

ii.         To confirm the minutes of the Alexandra Palace and Park Panel held on 15 March 2021 as an accurate record of the proceedings. To follow

 

Additional documents:

Minutes:

RESOLVED that the minutes of the Alexandra Palace and Park Board meetings held on 10 December 2020, 26 January 2021 and 15 March 2021 were approved as correct records.

84.

TO CONSIDER ANY ADVICE OR COMMENTS FROM RECENT SAC/CC MEETINGS pdf icon PDF 239 KB

 

i.          Report - Feedback from the Statutory Advisory Committee (SAC) and the Consultative Committee (CC)

 

ii.         Draft minutes -  Alexandra Park and  Palace Advisory  Committee held on 15 March 2021 and to consider any recommendations from that Committee. To follow

 

iii.        Draft minutes - joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 15 March 2021. To follow

Minutes:

The Chair outlined the key issues discussed at recent SAC/CC meetings: park licence and planning application.  The main issue raised was that the SAC/CC requested to be kept informed in relation to planning applications.

 

Councillor Hare queried whether the Conservation Area Advisory Committee would be consulted on signage and it was advised that as a member of the Statutory Advisory Committee they would be consulted as part of that process.

85.

MEMBERS' INTERESTS pdf icon PDF 126 KB

Additional documents:

Minutes:

Natalie Layton, Charity Secretary, requested that Members check their interests already declared and advise whether any updates were required.

 

Members queried whether their political party memberships should be added.  Action: Natalie Layton to check and update if required.

86.

CEO'S REPORT pdf icon PDF 150 KB

Minutes:

Louise Stewart, Chief Executive, introduced the report as set out in the agenda pack. 

 

The Chair noted that the mast had been lit on the national day of remembrance of people who had lost their lives to Covid-19, and that it was important to be mindful of the policy when considering requests for the mast to be lit.  he also noted that it was important not to expect Alexandra Palace to mirror all occasions acknowledged by the Council.

 

Members noted the update on travellers in the park and the Chair requested that the protocol be circulated.  Action: Natalie Layton

 

RESOLVED that the report be noted.

87.

FRRAC CHAIR'S REPORT pdf icon PDF 116 KB

To follow

Minutes:

Councillor Carlin introduced the report which highlighted relevant considerations of the FRRAC at its recent meetings.  It was noted that the detail referred to in the recommendations was contained in the exempt report.

 

RESOLVED that the Board

i.       approves the recommendations in the exempt draft 2021/22 Consolidated Budget and the exempt feedback from FRRAC;

 

ii.      approves the 2021/22 Delivery Plan Priorities and notes that the Trust will not be able to move further towards London Living Wage as planned, although the target date for achieving LLW remains 2022;

 

iii.    considers the risks of not having adequate insurance policies and fire safety systems in place;

 

iv.    notes the reputational risk if events in the Park are not managed properly.

88.

FINANCIAL POSITION OF THE TRUST pdf icon PDF 657 KB

Minutes:

DorotaDominiczak, Director of Finance & Resources, introduced the report as set out.  The current financial forecast for the year ending 31 March 2021 (based on February 2021 actuals) was not materially different to the information in the report, which was based on the November closed position.

 

The Chief Executive emphasised the reliance that the Trust had on Gift Aid and advised that APTL events were required to ensure that donations could continue to be made using these funds.

 

The Chair asked whether a list of sponsors could be included on the Alexandra Palace website.  The Chief Executive advised that where sponsors were linked to specific activities they would be mentioned, and also where appropriate in the Annual report.

 

In response to questions from Board Members, it was explained that in table 6, the figure of £606k was the total amount of short-term creditors.  Members noted that the table was quite confusing and asked whether it could be made clearer that the figures were sub-totals for each section.

 

RESOLVED that the report be noted.

89.

PROCUREMENT - SUMMARY REPORT pdf icon PDF 250 KB

To follow

Minutes:

Emma Dagnes, Deputy Chief Executive, introduced the report as set out.  The report provided an update in regard to current procurement exercises.

 

In response to questions from the Board, it was advised that quotes had been received for the fire systems upgrade, and Ridge & Partners LLP had been appointed to undertake best value and technical reviews.  Funding for the glazing and space frames would be provided within Alexandra Palace resources however, this would significantly reduce the capital expenditure budget, so the Trust planned to approach the Council for further funding.

 

RESOLVED that the report be noted.

90.

ANY OTHER UNRESTRICTED BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None.

91.

FUTURE MEETINGS

Monday 12 July 2021

Monday 11 October 2021

Monday 13 December 2021

Monday 24 January 2022

Tuesday 15 March 2022

Minutes:

12 July 2021

11 October 2021

13 December 2021

24 January 2022

15 March 2022

 

92.

EXCLUSION OF THE PUBLIC AND PRESS

Items 16-22 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

Minutes:

RESOLVED that the press and public be excluded for the consideration of items 16-22 as they exempt information as defined in Section 100a of the Local Government Act 1972; Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information).

93.

EXEMPT - MINUTES

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 14 December 2020 and 26 January 2021 as an accurate record of the proceedings

Additional documents:

Minutes:

RESOLVED that the exempt minutes of the meetings held on 14 December 2020 and 26 January 2021 be approved as a correct record.

94.

EXEMPT - DRAFT 2021/22 CONSOLIDATED BUDGET & DELIVERY PLAN PRIORITIES

Additional documents:

Minutes:

The recommendations in the report were approved.

95.

EXEMPT - 2021/22 INSURANCE RENEWAL

To follow

Minutes:

The recommendations in the report were approved.

96.

EXEMPT - EQUITY, DIVERSITY & INCLUSION (EDI) ACTION PLAN

Additional documents:

Minutes:

The recommendations in the report were approved.

97.

EXEMPT - REPORT FROM CHAIR OF APTL

To follow

Minutes:

The recommendations in the report were approved.

98.

EXEMPT - SAFEGUEARDING AND WHISTLEBLOWING REPORTING (IF REQUIRED)

Minutes:

Noted.

99.

ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

Minutes:

None.