Issue - meetings

Report of the Director for Director of Environment and Resident Experience. To be introduced by the Cabinet Member for Resident Services and Tackling Inequality.

Modification to uplift the value of the PMIS contract to allow the continued enforcement against parking and moving vehicle offences in the Borough.

Cllr Gordon returned to the meeting.

The Cabinet Member for Resident Services and Tackling Inequality introduced the report which sought approval under Contract Standing Order (CSO) 10.02 1.(b) and in compliance with Regulation 72 (1)(e) of the Public Contract Regulations (PCR) 2015 for the increase in the total contract value for the Parking Management IT System (PMIS) contract.

 It was noted that this was a result of increased notice processing volumes due to expanded traffic schemes, all of which generate additional income for the Council that adequately covers the additional spend. This increase was to cover the remaining 6½ years of the initial 10-year contract term (i.e., from August 2024/25 to March 2031), thereby ensuring the continued efficient management of parking and enforcement activities.

In response to questions from Cllr Emery, the following information was noted.

-       In relation to the number of PCNs issued reducing for each school street / LTN after implementation, this varied and was connected to how busy the street was and how closely drivers registered that they were approaching an LTN or School Street.

-       With regard to PCNs appeals or contested tickets, and ability to contact the Council directly on the matter, the Cabinet Member explained that all parking fines appeal processes, in general, including LTNs were governed by the London Tribunal service. This organisation had a strict code to follow and was a written only appeal journey process.

-       The address in Sheffield was a data centre for parking appeal documentation and this needed to be a secure centre, in accordance with GDPR rules, for holding and processing confidential information. The Council were not dissimilar to other boroughs in keeping this data outside London. Improvements had been made regarding the flow of communication between residents and the contract provider about the status of their PCN fines. Noted that residents were able to go online through the Taranto system and see the evidence that has been held against them. Residents were also able to track the progress of their appeal. A small minority of residents that were not able to use a computer to track and respond to their PCN fine could send their documents for appeal to Sheffield where it was logged.

Further to considering exempt information at Item 25,

RESOLVED

1. To approve, in accordance with Contract Standing Order (CSO) 10.02.1(b), an increase in the total value of the existing Parking Management IT System (PMIS) Contract with Taranto Systems Limited from £4.35m to £19.1m to cover the initial 10-year contract term. Therefore, an additional expenditure of £14.75m is proposed to the remaining 6½ years of the initial 10-year contract term (i.e., from August 2024/25 to March 2031) including an estimated £2.51m for RingGo cashless parking transactions processing costs (see section 3.2).

2. To approve the payment to Taranto Systems Limited for managing RingGo cashless parking transaction processing costs, totalling an estimated £2.51m for the remaining 6½ years of the initial 10-year contract term (i.e., from August 2024/25 to March 2031).

3. To note that the  ...  view the full minutes text for item 159