Issue - meetings

Report of the Director for Finance. To be introduced by the Cabinet Member for Finance and Corporate Services.

This report will seek a decision on the award of the new non-domestic water contract from 1 October 2024 to 30 September 2028 with an option to extend by one year to 30 September 2029, for the non-domestic buildings in the Council's Corporate and Housing portfolios and Schools that choose to opt-in.

The Cabinet Member for Finance and Corporate Services introduced the report which sought approval from Cabinet to access YPO Framework Agreement 1181 and to use this to call off and procure a contract for non-domestic water and wastewater and ancillary services. This would be used by the Council for the four-year period 1 October 2024 to 30 September 2028, with an option to extend for one year to 30 September 2029.

It was noted that the new contract would use YPO’s 2023-2027 framework agreement which allowed contracts to extend beyond the expiry date of the framework, and it was recommended to use this to award the Council’s non-domestic water and wastewater and ancillary services contract to Anglian Water Business (National) Ltd, trading as “Wave”. The value of the contract was based on current levels of water usage and known demand increases (with Leisure Centres coming back in house) is expected to be c£5m.

It was further noted that the contracts would serve the Council’s non-domestic corporate buildings; non-domestic buildings within the housing portfolio, such as community centres and offices; and schools that have opted-in to the contract. Domestic buildings in the corporate and housing portfolio are excluded. Two leisure centres that have swimming pools were being insourced back to Council management on 1 October 2024 and the water requirement for these would also be included.

In response to a question from the Cabinet Member for Climate Action, Environment, and Transport on what tools and support did Wave provide to help the Council monitor and manage water consumption, it was noted that the Council was aiming to carefully reduce all utility spend. It was explained that there were a lot of options within the contract to reduce water efficiency. This included water audits and water footprinting with a Council process in place to identify high consumption and unusual spikes in consumption to actively investigate.

The Cabinet Member for Children, Schools and Families was pleased to note that schools were able to access this contract.

In response to a question on any sites identified with unexpected high consumption of water, Markfield Park was noted.

RESOLVED

1. To approve the Council entering into an access agreement with Yorkshire Purchasing Organisation (YPO) to enable the Council to access framework agreement 1181, as permitted under CSO 7.01 b) (selecting one or more contractors from a Framework).

2. To approve the award of a non-domestic water, wastewater and ancillary services contract under Yorkshire Purchasing Organisation (YPO) framework agreement 1181, to Anglian Water Business (National) Ltd, trading as “Wave” for the period of four years commencing on 1 October 2024 and expiring on 30 September 2028, with an option to extend for one year to 30 September 2029, up to a value of £5m in accordance with CSO 9.07.1 d) (Contracts valued at £500,000 or more can only be awarded by Cabinet).

3. To approve the resourcing of the Council’s Energy Team’s contract management and procurement costs through a rebate applied to the supplier’s invoices. This service fee is not  ...  view the full minutes text for item 157