Decision details

Request to waive Contract Standing Order 8.03 as allowed under CSO 10.02.1a for extension to Unit 1’s appointment

Decision Maker: Assistant Director for Housing

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

It is recommended that the Assistant Director for Housing approve the waiver of Contract Standing Order 08.03’s requirement to obtain competitive quotes for work of this value; and to approve the implementation of Contract Standing Order 10.02.1a to extend UNIT 1’s appointment for the value of £18,275.

Reasons for the decision:

UNIT 1 have already been working on these schemes, all of which have progressed to a pre-app stage. UNIT 1 therefore have existing knowledge of the sites and would be able to complete this additional design work quickly, saving the Council time by effectively and efficiently completing the design work to technical design stage. This would also save the Council money, as other architects would charge substantial sums for transitional works.

Alternative options considered:

A mini competition could take place, but this would be very time-consuming from a procurement and project kick-off perspective as most schemes would need to be reassessed and progressed from the beginning. Tendering out a new contract would cost the Council additional money and time: this option was therefore rejected.
Alternatively, the Council could decide not to carry out this additional design work.

Publication date: 27/11/2019

Date of decision: 28/10/2019