Agenda and draft minutes

The Cabinet Member will advise of any items they have decided to take as urgent business.

None.

The report will seek Cabinet Member approval to novate (transfer) the Council’s Integrated Maintenance Managing Agent contract for building repairs and maintenance to its Operational, Commercial and Community buildings from Europa Facility Services Limited to Bilfinger Europa Facility Management Limited. The current hard Facilities Management (FM) contract, awarded to Europa Facility Services Limited as Managing Agent in November 2008, has been extended until 9^th May 2015. The report also seeks Cabinet Member approval for award of a further extension of the contract until 9th November 2015, whilst the Council further explores the options for future delivery and determines a preferred delivery solution.

A report was tabled seeking Cabinet Member approval to novate (transfer) the Council’s Integrated Maintenance Managing Agent contract for building repairs and maintenance to its Operational, Commercial and Community buildings from Europa Facility Services Limited to Bilfinger Europa Facility Management Limited. The current hard Facilities Management (FM) contract, awarded to Europa Facility Services Limited as Managing Agent in November 2008, has been extended until 9th May 2015. The report also seeks Cabinet Member approval for award of a further extension of the contract until 9th November 2015, whilst the Council further explored the options for future delivery and determined a preferred delivery solution.

The Cabinet Member noted that the anticipated value of spend throughout the contract duration from its commensuration to the end of the proposed extension, in November 2015, was approximately £9m.

RESOLVED

I).By virtue of CSO 9.06.1(d) and 10.03, that approval for the novation of the Integrated Managing Agent Contract from Europa Facility Services Limited to Bilfinger Europa Facility Management Limited, be given.

II). By virtue of CSO 10.02.2, that the extension of the existing contract with Europa for a further 6 months to 9 November 2015 at an approximate cost of £750k, be given to align with the commencement of new delivery arrangements, with an option to terminate the contract earlier on 1 month’s notice.

To consider any new items of Urgent Business admitted under Item 1 above.

None.

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under Paragraphs 5, Part 1, Schedule 12A of the Local Government Act 1972.

N/A

As per item 2.

As per Item 2.

As per Item 1.

None.