Agenda and minutes

Apologies for absence were received from Councillor Richard Watson.

The Chair will consider the admission of any late items of Urgent Business. (Late items of Urgent Business will be considered under the agenda item where they appear. New items of Urgent Business will be dealt with under Item 29 below. New items of exempt business will be dealt with at Item 37 below).

There were no items of Urgent Business.

A Member with a disclosable pecuniary interest or a prejudicial interest in a matter who attends a meeting of the authority at which the matter is considered:

(i) must disclose the interest at the start of the meeting or when the interest becomes apparent, and

(ii) may not participate in any discussion or vote on the matter and must withdraw from the meeting room.

A Member who discloses at a meeting a disclosable pecuniary interest which is not registered in the Register of Members’ Interests or the subject of a pending notification must notify the Monitoring Officer of the interest within 28 days of the disclosure.

Disclosable pecuniary interests, personal interests and prejudicial interests are defined at Paragraphs 5-7 and Appendix A of the Members’ Code of Conduct.

There were no declarations of interest made.

To confirm and sign the minutes of the meeting held on 18 June as a correct record.

RESOLVED:

That the minutes of the meeting held on 18 June 2013 be confirmed as a correct record.

There were no deputations, petitions or questions.

On occasions part of the Cabinet meeting will be held in private and will not be open to the public if an item is being considered that is likely to lead to the disclosure of exempt or confidential information. In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (the “Regulations”), members of the public can make representations about why that part of the meeting should be open to the public.

This agenda contains exempt items as set out at Item 30 Exclusion of the Press and Public.  No representations with regard to these have been received.

This is the formal 5 clear day notice under the Regulations to confirm that this Cabinet meeting will be partly held in private for the reasons set out in this Agenda.

There were no representations received.

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for the Environment). The report sets out Cabinet’s response to the Environment and Housing Scrutiny Panel’s review of strategic parking issues ahead of the Tottenham Hotspur redevelopment.

Cabinet considered a report, introduced by the Cabinet Member for the Environment, which set out the response to the Environment and Housing Scrutiny Panel’s review of strategic parking issues ahead of the Tottenham Hotspur redevelopment.

The Cabinet Member for the Environment, Councillor Canver, noted that the review had formed a useful and timely piece of work and that she was pleased to recommend the majority of the Panel’s recommendations for adoption. As outlined in the report, four of the six recommendations made by the Panel were being recommended for full agreement, with one being recommended for partial agreement and one being recommended for rejection.

In conclusion Councillor Canver thanked members of the Panel for the work that had been undertaken as part of the review.

RESOLVED:

That the response to the Environment and Housing Scrutiny Panel’s review of strategic parking issues, ahead of the Tottenham Hotspur redevelopment, as set out in Appendix 1 of the report, be approved.

Alternative Options Considered

Not applicable.

Reasons for Decision

The report requires approval to the recommendations set out in response to the review.

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for the Environment). The report sets out the Cabinet’s response to the Environment and Housing Scrutiny Panel’s review of Waste and Recycling Services.

Cabinet considered a report, introduced by the Cabinet Member for the Environment, which set out the response to the Environment and Housing Scrutiny Panel’s review of waste and recycling services. This formed the second part of a two part review and focused on further options to increase recycling.

The Cabinet Member for the Environment, Councillor Canver, noted that the review had formed a useful and timely piece of work and that she was pleased to recommend the majority of the Panel’s recommendations for adoption. As set out in the report nine of recommendations put forward by the Panel were recommended for agreement in full and two recommendations had been partially agreed.

In conclusion Councillor Canver thanked members of the Panel for the work that had been undertaken as part of the review.

RESOLVED:

That the response to the interim recommendations of the Environment and Housing Scrutiny Panel’s review of waste and recycling services, as set out in Appendix 2 of the report, be approved.

Alternative Options Considered

Not applicable.

Reasons for Decision

The report requires approval to the recommendations set out in response to the review.

(Report of the Director of Place and Sustainability. To be introduced by the Leader of the Council).  The report sets out the Cabinet’s response to the Communities Scrutiny Panel’s review of Area Committees.

Cabinet considered a report, introduced by the Leader of the Council, which set out the response to the Communities Scrutiny Panel’s review of Area Committees.

The Leader noted that the Panel’s recommendations would feed into the development of revised engagement models in 2013/14 and that these would in turn inform the next Governance review. In conclusion she thanked members of the Panel for their work as part of the review.

RESOLVED:

That the response to the Communities Scrutiny Panel’s review of Area Committees, as set out in Appendix 1 of the report, be approved.

Alternative Options Considered

Not applicable.

Reasons for Decision

The report requires approval to the recommendations set out in response to the review.

(Report of the Head of Legal Services. To be introduced by the Leader of the Council). To approve the revised Local Code of Corporate Governance and recommend its adoption by Council on 15 July 2013.

Cabinet considered a report, introduced by the Leader of the Council, which provided an overview of the review of the Local Code of Corporate Governance. The report also sought approval of the revised Local Code of Corporate Governance and agreement that it should be recommended that Council adopt the revised code at its meeting on 15 July 2013.

RESOLVED:

That the revised Local Code of Corporate Governance, as set out in the Appendix to the report, be approved and that its adoption be recommended to Council on 15 July 2013.

Alternative Options Considered

The adoption of a Local Code of Corporate Governance is not an express statutory function and there is no legal requirement for such a Code to be adopted. However, it is recommended as proper practice by the Department for Communities and Local Government that a local code is adopted.

Reasons for Decision

Adopting and maintaining the Haringey Local Code of Corporate Governance assists the Council to discharge its accountability for the proper conduct of business. The review of corporate governance is integral to the integrity of the Council and its decision making processes.

(Report of the Chief Executive. To be introduced by the Leader of the Council). The report provides an overview of performance against the Council’s strategic priorities and other major responsibilities during 2012/13.

Cabinet considered a report, introduced by the Leader of the Council, which provided an overview of progress against the Council’s priorities and other major responsibilities during 2012/13.

The Leader of the Council, Councillor Claire Kober, responded to a series of points made by Councillor Reece in relation to the report. She began by noting that the Youth Strategy set out in detail how the Council was addressing issues in relation to young people and reducing their involvement in crime and antisocial behaviour.  In response to a point made with regard to the provision of more detailed employment data, Councillor Kober noted that this was provided to Members on a monthly basis. With regard to the performance of schools more detailed information in relation to individual Wards this could be provided to Members by the Council’s Performance Team. 

In addition it was noted that Cabinet would receive an update with respect to improvement plans for Customer Services and the Council’s Call Centre in the Autumn. 

RESOLVED:

1. That progress against the Council’s priorities and other major responsibilities during 2012/13 be noted;

2. That this year’s achievements, areas for focus and emerging issues going forward be noted; and 

3. That the corporate set of performance indicators and targets for 2013/14 be agreed.

Alternative Options Considered

No applicable.

Reasons for Decision

Not applicable.

(Report of the Director of Performance and Strategy. To be introduced by the Leader of the Council). The report sets out progress against the Corporate Equality Objectives 2012-16 and the broader equalities work for 2012/13.

Cabinet considered a report, introduced by the Leader of the Council, which provided an overview of progress with regard to the Council’s Corporate Equalities Objectives 2012-16 and the broader equality work for 2012/13.

RESOLVED:

i.               That progress with regard to the Council’s Corporate Equalities Objectives 2012-16 and the broader equality work for 2012/13 be noted; and

ii.             That it be noted that progress on the Corporate Equalities Objectives would, in future, be reported as part of the quarterly update on the Corporate Plan 2013-15.

Alternative Options Considered

Not applicable.

Reasons for Decision

Not applicable.

(Report of the Chief Executive. To be introduced by the Leader of the Council).  The plan sets out the vision, outcomes and priorities for the Council, together with a set of cross-cutting principles which will underpin the work of the Council for the next two years.

Cabinet considered a report, introduced by the Leader of the Council, which set out the vision, outcomes and priorities for the Council, together with a set of cross-cutting principles, which would underpin the work of the Council over that period.

In response to a question the Leader advised that each of the priorities contained within the plan were underpinned by detailed figures and that this information could be supplied to Members by the Council’s Performance Team. It was clarified that whilst the Council Tax collection rate for 2012/13 had been 94% the target for 2013/14 had been set at 92.5% to recognise that changes introduced by the Government in relation to the collection of Council Tax and the reduction in Council Tax relief were likely to mean that there would be an increase in the number of people who were unable to pay their Council Tax.

Councillor Bevan queried whether the figure of eight hundred and twenty, which was stated in relation to the new build housing target, was correct and it was agreed that officers should check this and advise Councillor Bevan following the meeting.

The Chief Executive advised that Cabinet would receive a number of reports in the Autumn of 2013 in relation to changes in office accommodation and the savings that would be derived from this. 

RESOLVED:

1. That the proposed outcomes, priorities and key activities, as set out in Appendix 1 of the report, be approved; and 

2. That it be agreed that the Chief Executive and relevant Cabinet Members be authorised to make any final amendments and clarifications to the Corporate Plan.

Alternative Options Considered

Senior managers, directorates and business units have discussed and identified the key outcomes, priorities and activities for the coming two years and these are reflected in the Corporate Plan.

Reasons for Decision

The Corporate Plan sets out the vision and priorities for the Council, the actions and projects that will be undertaken to achieve the priorities and the measures to evaluate these.  The Corporate Plan is the overarching document, which allows the Council and Haringey residents to understand the main focus of the Council for the coming two years.

(Report of the Director of Place and Sustainability. To be introduced by the Cabinet Member for Economic Regeneration and Social Inclusion). The report provides an update with regard to the Tottenham Regeneration Programme and delivery arrangements and seeks agreement to the Tottenham Regeneration Programme.

Cabinet considered a report, introduced by the Cabinet Member for Economic Regeneration and Social Inclusion, which provided an update with respect to the Tottenham Regeneration Programme and delivery arrangements. The report also sought approval of key strategic objectives, as well as noting the progress in establishing the programme management approach and integrated programme, overall progress since 2012, improved communications approach and an update on the recent consultation regarding options for change at High Road West.

The Cabinet Member noted that the recent commitment from central Government to invest £500m in Tottenham was of great significance and underlined the commitment in place to regenerating the area. Members were reminded that a cross party Leader’s Conference was being held on 18 July to brief all Members on the work being undertaken in the area moving forward. 

RESOLVED:

1. That the Tottenham Regeneration Programme key strategic objectives to support the regeneration of Tottenham, as set out in paragraph 5.2.6 of the report, be noted and agreed;

2. That the programme management approach and progress in establishing the integrated programme, as set out in paragraph 5.2 of the report, be noted;

3. That the improved approach to Communications in Tottenham, as set out in paragraph 5.3 of the report, be noted;

4. That the overall progress made since the last Cabinet report in 2012, as set out in Appendix 1 of the report, be noted; and

5. That the update on the recent consultation regarding options for change at High Road West, as set out in Appendix 2 of the report, be noted.

Alternative Options Considered

The alternative approach would not be to progress with an integrated regeneration programme for Tottenham. This however, would not deliver the vision set out in ‘A Plan for Tottenham’ no the strategic aims and objectives of the regeneration programme for Tottenham.

Reasons for Decision

This is a timely opportunity for an update to be provided to Cabinet on the development of the emerging integrated Tottenham Regeneration Programme, the programme management approach, overall progress since February 2012 and the consultation undertaken at High Road West on the options for change, as well as the improved approach to communications. Cabinet is also asked to note and agree the programme key strategic objectives to support and underpin the integration of the social, economic and physical regeneration programme for Tottenham.

(Report of the Director of Place and Sustainability. To be introduced by the Leader of the Council). The report seeks Cabinet’s endorsement of the Community Safety Strategy and the recommendation that it should be approved by Council on 15 July 2013.  

Cabinet considered a report, introduced by the Leader of the Council, which sought endorsement of the Community Safety Strategy 2013-2017 prior to its adoption by Council on 15 July 2013.

RESOLVED:

1. That the Community Safety Strategy 2013-2017 be noted and endorsed; and

2. That the Community Safety Strategy 2013-2017 be referred to Council on 15 July 2013 for adoption.

Alternative Options Considered

No alternative options were considered as a Community Safety Strategy is required and public consultation has formed the strategic outcomes recommended as part of the strategy.

Reasons for Decision

The strategy fulfils the Council’s statutory responsibilities and directly supports the core principles in the Corporate Plan.

(Report of the Director of Place and Sustainability. To be introduced by the Leader of the Council). The report seeks approval for the Council to enter into a long term lease with Fusion Lifestyle, a registered charity, for the leasing of White Hart Lane Community Sports Centre.

Cabinet considered a report, introduced by the Leader of the Council, which sought approval to enter into a long term lease with Fusion Lifestyle, a registered charity, for the White Hart Lane Community Sports Centre (WHLCSC).

It was noted that in February 2011, as part of a wider package of measures, Cabinet had agreed that the Council should pursue a separate bespoke partnership solution for the site in order to achieve savings of £478k per year (100% of the revenue subsidy). Cabinet was advised that the proposal put forward within the report to enter into a fifty year lease with Fusion Lifestyle reflected this decision.

In response to a question with regard to access arrangements for children and schools Cabinet was reminded that Fusion Lifestyle was a charitable organisation with clear objectives around widening participation in sports and that the Council would continue to work with Fusion Lifestyle to ensure that the services provided represented good value to residents.

Exempt information pertaining to the report was considered under Item 32.

RESOLVED:

1. That approval be given to authorise the disposal of WHLCSC (shown edged in red on the site plans attached at Appendix 4) to Fusion Lifestyle in accordance with the heads of terms dated 24 June 2013 and attached at Appendix 2 and exempt Appendix 3 of the report ;

2. That authority be delegated to the Director of Place and Sustainability to agree the final details of the Agreement to Lease and Loan Agreement, after consultation with the Cabinet Members for Communities and Finance and Carbon Reduction; and

3. That the making of a loan to Fusion to finance their initial redevelopment works be authorised and that authority be delegated to the Director of Resources to finalise and issue the loan agreement.

Alternative Options Considered

Options explored to determine the most effective approach for the future of this site were:

Ø  Full or partial closure

Ø  Seeking a solution with onsite stakeholders

Ø  Market testing to organisations that had previously been identified as potentially interested in the site

Reasons for Decision

This decision is required to implement the approach agreed by Members at the Cabinet meeting held on 8 February 2011 to lease the facility.

An invitation to leisure organisations to submit proposals for leasing the facility resulted in a bid that fulfilled the financial and service provision requirements of the 8 February 2011 Cabinet decision. The heads of terms agreed will form the basis of the Lease and Agreement to Lease with Fusion.

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report sets out the purpose and suggested approach with respect to the commissioning of high quality education services to schools. 

Cabinet considered a report, introduced by the Cabinet Member for Children, which set out the purpose and suggested approach with regard to the commissioning of high quality education services to schools.

RESOLVED:

1. That a proposed model for the development of a commissioning approach be approved;

2. That the programme of work for the next twelve months be approved; and

3. That officers be requested to provide a further report in September 2013, outlining options for the commissioning of high quality services for Haringey.

Alternative Options Considered

The review of services to schools will enable a range of alternative options and models to be considered. Based on the current competitive market for schools options could include:

Ø  Maintaining the current range of quality and provision

Ø  Re-launching in-house services

Ø  Withdrawing underperforming in-house services and replacing them with suitable alternative arrangements

Ø  Considering entering a potential joint venture with external providers to provide and procure services to schools, where quality is not judged as effective

Reasons for Decision

To enable a robust piece of work to be undertaken over the next twelve months so that future commissioning of services can be informed by:

Ø  High quality and value for money outcomes

Ø  Knowledge of the local/pan-London/national market to provide alternative options

Ø  Models of good commissioning practice elsewhere

Ø  Rationale for externally providing a service or function

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report sets out the outcome of the consultation on the proposal to update the Child Poverty Strategy and seeks approval of the Updated Child Poverty Strategy 2013-2015.

Cabinet considered a report, introduced by the Cabinet Member for Children, which set out the outcome of the consultation on the proposal to update the Child Poverty Strategy and to approve the updated Child Poverty Strategy 2013-2015.

RESOLVED:

1. That the outcome of consultation on the proposal to update the Child Poverty Strategy be noted; and

2. That the updated Child Poverty Strategy 2013-2015 be approved.

Alternative Options Considered

No alternative options were considered as the Local Authority has a statutory duty to produce a Child Poverty Strategy.

Reasons for Decision

The strategy fulfils the Council’s statutory responsibility to produce a Child Poverty Strategy. 

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report provides information on a proposed funding formula which seeks to achieve an affordable, sustainable and viable outcome whilst also delivering sufficient, good quality early education places in the areas where they are needed. The report also outlines the approach being taken in Haringey to the development and delivery of the programme.

Cabinet considered a report, introduced by the Cabinet Member for Children, which provided information on a proposed funding formula for the delivery of affordable, sustainable and viable outcomes whilst also delivering sufficient, good quality early education places in areas where they were required.

It was noted that, at the request of the School’s Forum, a copy of the minutes of their meeting held on 3 July 2013 had been circulated to Cabinet Members.

RESOLVED:

1. That plans to expand the number of good quality places for eligible two year olds in all types of provision, ensuring that there are sufficient and sustainable places in Haringey from September 2013, be endorsed;

2. That the two-tier model, to support access to programme places for the most vulnerable children within the programme, be endorsed;

3. That the outcomes of consultation with the Schools Forum and other stakeholders be noted;

4. That approval be given to the flat rate formula of £5.18 an hour to fund all new places from September 2013;

5. That a payment of £5.74 an hour for each of the current 280 places for the autumn and spring terms be approved in order to secure these places be approved;

6. That the criteria to be applied to the future use of the capital funding be endorsed;

7. That it be noted that officers would provide a further report on the delivery of early education in Haringey, including the two year old programme, following the outcome of current Government consultations on proposed changes to the role of Local Authorities in Early Education and Childcare, the statutory guidance for delivery of the free entitlement for two, three and four year olds and once the subsequent requirements on the Local Authority became clear; and

8. That it be noted that an Early Years Strategy would be completed and presented for Cabinet’s consideration later in 2013.

Alternative Options Considered

None – this is a statutory requirement under the Childcare Act 2006.

Reasons for Decision

Haringey Council has a statutory duty from September 2013 under the Childcare Act 2006 to offer free early education to all children from the term after they turn two if their family circumstances would qualify for free school meals; and/or they are looked after children. In meeting this duty, the Council is also required to introduce a single formula for funding these early education places. The decision is required in order for the Council to be able to meet its statutory duties from September 2013.

(Report of the Director of Children’s Services. To be introduced by the Cabinet Member for Children). The report seeks agreement from Cabinet to the revised school place planning principles and endorsement of the new school place planning areas.

Cabinet considered a report, introduced by the Cabinet Member for Children, which provided information with regard to the principles behind school place planning and that also provided an overview of the key data that informed this work. The report also sought agreement to publish the 2013 school place planning data and agreement that in the future the data informing school place planning would be published annually without having to obtain permission from Cabinet on an annual basis.

The Cabinet Member noted that a further report setting out the strategic approach that would be taken to school place planning on a longer term basis would be brought to Cabinet in the Autumn.

RESOLVED:

        i.            That Cabinet note the new school place planning areas as set out in paragraphs 5.1 to 5.6 of the report;

      ii.            That Cabinet note the revised school place planning principles as set out in paragraphs 5.7 to 5.9 of the report;

    iii.            That the 2013 school place planning data be published on the Council’s website at www.haringey.gov.uk/schoolplaceplanning in July 2013 as set out paragraph 5.25 of the report;

     iv.            That it be agreed that in future years the data informing school place planning would be published annually on the Council’s school place planning page without an annual Cabinet decision at www.haringey.gov.uk/schoolplaceplanning to promote transparency with regard to the way that we inform our recommendations and decision making, as detailed in paragraph 5.25 of the report;

       v.            That it be noted that further Cabinet decisions would be requested reviewing the outcome of feasibility studies that would be undertaken to assess where it is possible to create additional school places; and  

     vi.            That it be noted that a strategic planning report would be brought to Cabinet in Autumn 2013 that would set the direction of travel for future place planning work taking into account our local context as well as London pressures and government policy.

Alternative Options Considered

The amendments to the school place planning principles take into account the changing context for how additional school places can be delivered within the borough including the provisions of The Education and Inspections Act 2006, as amended by the Education Act 2011, which places a statutory duty to give precedence to academy/free school proposals, where a local authority identifies the need to establish a new school in their area.  The revised Principles also take account of the findings of the independent education commission – Outstanding for All.  At the time of writing this report no alternative options were considered. 

Reasons for Decision

The recommendations set out in this report underpin the school place planning work carried out as part of the overall work of the Admissions and School Organisation Service.

The report sets out how the Council will continue to plan for sufficient school places within Haringey to meet the statutory duty to ensure that all Haringey pupils of statutory school age have a school place. In seeking to ensure this we have taken into account the latest birth and  ...  view the full minutes text for item 459.

(Report of the Director of Corporate Resources. To be introduced by the Cabinet Member for Finance and Carbon Reduction). The report set out the options with respect to opting to tax Alexandra Palace, which would require it to charge VAT on all future supplies and enable it to recover VAT paid out.

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought approval to elect to opt to tax Alexandra Palace, which would require it to charge VAT on all future supplies and also enable it to receive VAT paid out.

RESOLVED:

That in respect of the proposed amendments to the VAT status of Alexandra Palace approval be given to either:

1)      Opt to tax the Palace only; or

2)   In the event that HMRC is unwilling to treat the Park and Palace separately for VAT purposes, to opt to tax both the Palace and Park (i.e. the whole legal entity).

       This is on the basis that without the action outlined in either 1) or 2) above, VAT incurred on the significant  capital expenditure in prospect for the regeneration of Alexandra Palace will not be recoverable, which would seriously compromise deliverability of the proposed regeneration.

That the Director of Corporate Resources be authorised to take any further action required by the Council in connection with the application to HMRC, preferably to opt to tax only the Palace but if necessary to opt to tax the whole legal entity.

Alternative Options Considered

Maintaining the existing VAT status was considered as this would enable the Palace and Park to continue to offer supplies exclusive of VAT; however, following detailed examination of the Council’s overall capital expenditure in relation to its partial exemption limit for VAT, it was clear that the proposed expenditure on the Heritage Lottery Funded (HLF) regeneration activity alone (without factoring in any other regeneration work streams) would risk the Council breaching its annual partial exemption limit leaving it facing a large unplanned VAT expenditure.

Reasons for Decision

In order to facilitate the regeneration activity at Alexandra Palace and Park it is proposed that a decision is taken to elect to opt to tax the Palace, which will require it to charge VAT on all future supplies and also enable it to recover VAT paid out. 

(Report of the Director of Public Health. To be introduced by the Cabinet Member for Health and Adult Services). The report seeks agreement to award contracts to the successful tenderers in accordance with Contract Standing Order 9.07.1 (d).

Cabinet considered a report, introduced by the Cabinet Member for Health and Adult Services, which detailed the outcome of a restricted tender process for the award of contract to provide adult substance misuse services to local people experiencing drug and alcohol problems, their families, partners and friends.

Exempt information pertaining to the report was considered under Item 33.

RESOLVED:

That the award of contracts to the successful tenderers, in accordance with Contract Standing Order (CSO) 9.07.1(d) each for an initial term of three years, with an option to extend for a period or periods of up to a further two years, be approved, as follows:

Lot 1 – to Barnet Enfield and Haringey Mental Health Trust (DASH) to commence on 1 January 2014 for a three year contract with the value of £7,471,406.00

Lot 2 – to Haringey Advisory Group on Alcohol (HAGA) to commence on 1 January 2014 for a three year contract, with the value of £1,572,342.00

Lot 3 – to St Mungos to commence on 1 January 2014 for a three year contract, with the value of £2,915,440.00

Alternative Options Considered

The tendering of these services is part of Public Health’s wider commissioning plan and an agreed Business Case for the tendering of the drug and alcohol contracts. Council held contracts in this tender exercise were extended by Cabinet in December 2012 for a period of nine months from April 2013 to facilitate the tendering process. NHS substance misuse contracts novated over to the Council by statute in April 2013 and also form part of this tender.

Reasons for Decision

The recommendations as outlined in 3.2, 3.3 and 3.4 of the report are based on those providers who scored the highest MEAT scores and therefore would offer the best value to the Council in terms of quality and price. The quality component of the tender was 70% and the price 30%. The quality component of these services was deemed to be of critical importance as part of the service provision and is of a critical nature and as such compliance with standards is crucial.

.

(Report of the Assistant Chief Executive. To be introduced by the Cabinet Member for Finance and Carbon Reduction). The report seeks agreement to award a contract for a managed service for the Council’s SAP system.

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought approval of an award of contract for the management of the Council’s SAP system to HCL Axon Ltd at a cost of £5,900,045 for six years and a maximum cost over the full ten years (including options to extend) of £8,289,878.

Exempt information pertaining to the report was considered under agenda item 34.

RESOLVED:

1. That the results of the procurement process be noted and in particular the evaluation summary set out in paragraph 1.1 of the exempt report;

2. That the contract would be for an initial period of six years, with options to extend for two further periods of two years, making a potential total of ten years;

3. That the contract for a managed service for the Council’s SAP system be awarded to HCL Axon Ltd at a cost for six years of £5,900,045 and a maximum cost over the full ten years (including options to extend) of £8,289,878; and 

4. That the award be subject to the London Borough of Waltham Forest also approving the recommended award (as the procurement process sought on provider for both boroughs).

Alternative Options Considered

The expiry of the current managed service contact has meant that a procurement process was necessary. To do nothing was not a viable option. The option of procuring solely for Haringey was considered but not expected to provide better value for money.

It was agreed early in the process that the Council would procure a replacement contract jointly with Waltham Forest – please refer to Procurement Committee report dated 28 July 2011 entitled ‘Procurement Approach for SAP Managed Service’.

The original intention was to procure and implement a joint platform i.e. both Councils would operate on the same system. During the Competitive Dialogue process, however, it became apparent that the level of re-implementation costs and resources required to establish a joint platform were much greater than originally anticipated. The business case was not proven and thus the decision was taken to appoint a supplier that could operate on the Council’s existing ‘as-is’ platform; thereby minimising re-implementation costs, particularly important given the on-going austerity programme. The level of disruption for the Council that a wholesale re-implementation would involve was also a factor in the decision.

Reasons for Decision

The Council needs to replace the managed service for its SAP system as the current contract is coming to an end.

The evaluation carried out at the end of the procurement, managed under the OJEU process, indicated the preferred bidder recommended in the report.

(Report of the Assistant Chief Executive. To be introduced by the Cabinet Member for Finance and Carbon Reduction). The report seeks approval from Cabinet to award a new contract for the supply of permanent and temporary agency workers to Hays Specialist Recruitment Limited for a period of 2 year years from 1 October 2013 with the option to extend for a further 2 years. 

Cabinet considered a report, introduced by the Cabinet Member for Finance and Carbon Reduction, which sought approval to award a new contract for the supply of permanent and temporary agency workers to Hays Specialist Recruitment Limited for a period of two years from 1 October 2013 with the option to extend for a further two years.

Exempt information pertaining to the report was considered under Item 35.

RESOLVED:

That the contract for the supply of permanent and temporary agency staff be awarded to Hays Specialist Recruitment Limited for a period of two years from 1 October 2013 with an option to extend for a further two years. The total value of the contract (including the option to extend) for the management of the resource centre is £416,000.

Alternative Options Considered

The Council is required to ensure that its temporary agency workforce continues to be engaged using an EU procurement compliant approach. The current contract expires on 30 September 2013.  Ending the contract without alternative provision would undermine the ability of the Council to flexibly manage its workforce.

The Council chose to run a mini-competition using the Managed Service for Temporary and Agency Resources - MSTAR framework and involving all suppliers on the framework.  This is a value for money process since it does not involve significant resources to run the tender and evaluation process and it involves all the main managed agency suppliers in the market. 

The MSTAR framework was created nationally in 2011 to enable Councils to engage quickly and cost effectively with temporary agency Managed Service Providers. The MSTAR framework was established following an EU procurement process and is supported by the Government Procurement Service (GPS) and Local Government Association (LGA).  It is recommended to continue with a Neutral Vendor model of delivery because this provides the optimum value for money and SME supplier engagement mix to deliver the resources the Council requires.  

Reasons for Decision

Not applicable.

To note the minutes of the following:

Ø  Corporate Parenting on 29 April 2013

Ø  Children’s safeguarding Policy and Practice Committee 30 April 2013

RESOLVED:

That the minutes of the following bodies be noted:

Ø  Corporate Parenting Advisory Committee held on 9 April 2013 Children’s

Ø  Safeguarding Policy and Practice Advisory Committee held on 30 April 2013

(Report of the Chief Executive. To be introduced by the Leader of the Council). To note decisions taken under urgency.

Cabinet considered a report that provided details of an urgent decision taken in consultation with a Cabinet Member since the previous meeting.

RESOLVED:

That the report be noted.

To note significant and delegated actions taken by Directors since the previous meeting.  

Cabinet considered a report that detailed delegated and significant actions taken by Directors since the previous meeting.

RESOLVED:

That the report be noted. 

(Report of the Chief Executive. To be introduced by the Leader of the Council). The report seeks agreement to an appointment to the Children’s Safeguarding Policy and Practice Committee.

Cabinet considered a report that sought agreement to an appointment to the Children’s Safeguarding Policy and Practice Advisory Committee following notification of a change in membership.

RESOLVED:

That Councillor Hare be appointed to serve on the Children’s Safeguarding Policy and Practice Advisory Committee for the remainder of 2013/14 to replace Councillor Alexander.

There were no new items of urgent business.

Note from the Head of Local Democracy and Member Services

Items 31, 32, 33, 34, 35, 36 and 37 allow for the consideration of exempt information in relation to Items 4, 16, 23, 24, 25 and 2 respectively, which appear earlier in the agenda. 

RESOLVED:

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraphs 3 and 5, Part 1, schedule 12A of the Local Government Act 1972.

RESOLVED:

That the press and public be excluded from the remainder of the meeting as the items below contain exempt information, as defined under paragraph 3, Part 1, schedule 12A of the Local Government Act 1972.

To approve the exempt Cabinet minutes of the meeting held on 18 June 2013.

RESOLVED:

That the exempt minutes of the Cabinet meeting held on 18 June 2013 be confirmed as a correct record.

To consider exempt information pertaining to Item 16 above.

Cabinet considered exempt information pertaining to agenda item 16.

To consider exempt information pertaining to Item 22 above.

Cabinet considered exempt information pertaining to agenda item 22.

To consider exempt information pertaining to Item 23 above.

Cabinet considered exempt information pertaining to agenda item 23.

To consider exempt information pertaining to Item 24 above.

Cabinet considered exempt information pertaining to agenda item 24.

To note the exempt minutes of the Corporate Parenting meeting held on 29 April 2013. (These contain exempt information pertaining to Item 25 above).

Cabinet considered exempt information pertaining to agenda item 25.

To consider any new items of exempt urgent business admitted at Item 2 above.

There were no new items of exempt urgent business.