Agenda and minutes

Apologies for absence were received from Councillor Peacock and Councillor Stewart.

The Chair will consider the admission of any late items of urgent business. (Late items will be considered under the agenda item where they appear. New items with be dealt with at items 6 & 13 below)

There were no items of urgent business.

A member with a personal interest in a matter who attends a meeting of the authority at which the matter is considered must disclose to that meeting the existence and nature of that interest at the commencement of that consideration, or when the interest becomes apparent.

A member with a personal interest in a matter also has a prejudicial interest in that matter if the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the member's judgment of the public interest and if this interest affects their financial position or the financial position of a person or body as described in paragraph 8 of the Code of Conduct and/or if it relates to the determining of any approval, consent, licence, permission or registration in relation to them or any person or body described in paragraph 8 of the Code of Conduct.

There were no declarations of interest.

To consider any questions, deputations or petitions received In accordance with Part 4, Section B29 of the Council's Constitution.

There were no such items.

i.                    To confirm the unrestricted minutes of the Alexandra Palace and Park Board held on 16 February 2012 as an accurate record of the proceedings.

ii.                  To receive the minutes of the Alexandra Park and  Palace Advisory  Committee held on 6 March 2012 and to consider any recommendations from that Committee (see attached Appendix B).  TO FOLLOW

iii.                To receive and consider the minutes of the informal joint Alexandra Palace and Park Consultative Committee, and Alexandra Park and  Palace Advisory  Committee held on 6 March 2012 (see attached Appendix C). TO FOLLOW

i)          Unrestricted Alexandra Palace and Park Board minutes – 16 February 2012

            The unrestricted minutes of the Alexandra Palace and Park Board held on 16 February 2012 were confirmed as an accurate record of proceedings.

ii)         Alexandra Palace and Park Advisory Committee minutes – 6 March 2012

            NOTED the minutes of the Alexandra Palace and Park Advisory Committee meeting held on 6 March 2012.

iii)        Joint Informal Alexandra Park and Palace Statutory Advisory Committee and the Alexandra Palace and Park Consultative Committee – 6 March 2012

            NOTED the minutes of the Joint Informal Alexandra Park and Palace Statutory Advisory Committee and the Alexandra Palace and Park Consultative Committee meeting held on 6 March 2012.

There was no such business.

To be advised at the meeting.

The dates of future meetings would be circulated following agreement at the Annual Council meeting on 21 May 2012.

Items 9-12 are likely to be subject of a motion to exclude the press and public from the meeting as they contain exempt information as defined in Section 100a of the Local Government Act 1972;  Para 3 - information relating to the business or financial affairs of any particular person (including the authority holding that information.

RESOLVED that the press and public be excluded from the meeting for the consideration of items 9 – 13 as they contain exempt information as defined in Section 100a of the Local Government Act 1972; Para 1 – information relating to any individual; Para 2 – information that is likely to reveal the identity of an individual; Para 3 – information relating to the business or financial affairs of any particular person (including the authority holding the information) and Para 7 – any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.

APBO199      MINUTES

The exempt minutes of the meeting held of 16 February 2012 were confirmed as an accurate record of proceedings.

APBO200      PRESENTATION OF SECURITY REVIEW FOLLOWING LOCK & LOAD EVENT ON 25/26 NOVEMBER 2011

                        The recommendations were agreed.

APBO201      PRESENTATIONS OF SPATIAL MASTERPLAN FOR ALEXANDRA PALACE & BASIS OF PUBLIC CONSULTATION ON REGENERATION ASSUMPTIONS, OPTIONS AND PARAMETERS

                        The recommendations were agreed.

APBO202      LEASE FOR LAKESIDE BUILDINGS

                        The recommendations were agreed.

APBO203      ANY OTHER EXEMPT BUSINESS THE CHAIR CONSIDERS TO BE URGENT

                        There was no such business.

To confirm the exempt minutes of the Alexandra Palace and Park Board held on 16 February 2012 as an accurate record of the proceedings

The exempt minutes of the meeting held of 16 February 2012 were confirmed as an accurate record of proceedings.

Report of the Chief Executive – Alexandra Palace

RECEIVED the report of Duncan Wilson, APP Chief Executive, on the security review following the Lock & Load event on 25/26 November 2011.  The full list of recommendations were provided in the report, and it was proposed that the outcomes of the report would be used when organising future events.  Mr Wilson introduced Brian Cleary, Sygma Representative, to present the report findings.

AGREED that standing orders be suspended to enable Mr Cleary to address the Board.

NOTED:

·        A full review had been conducted, taking into account information from a variety of sources – Promoter, Contractors, Alexandra Palace staff and the Police had been contacted and interviewed where appropriate.

·         Sygma were of the opinion that the deaths were due to ‘lifestyle choice’ and not as a result of any actions, omissions, failings or mal-practice on the part of any employees, management or Directors of Alexandra Palace Trading Limited (APTL), Lock & Load, or any contractors present at the event.

·        There were some organisational issues on the night, and recommendations for future events had been passed onto staff at Alexandra Palace.

·        In response to a question from the Board, Mr Wilson explained that the recommendation to not rebook another Lock & Load event was not because there was no confidence in the management of the event, but that the particular event carried a higher risk.  Mr Cleary commented that the Press had published details of the event, the deaths and had named both Alexandra Palace and the Promoter in the articles – another Lock & Load event at the Palace could damage the reputation of APTL and any minor incident would be blown out of proportion.  Mr Wilson added that APTL would not rule out re-booking an event with the same promoter, but would not re-book another Lock & Load event.  All future bookings would be judged on their own merits.

·        Following comments on social networking sites with regards to inadequate searches, Mr Cleary had interviewed the promoter and security team who had been advised that targeted searches on patrons should be carried out.  All bags were searched on entry and there were two CCTV cameras in the entrance area.  However, Mr Cleary did have one criticism in that there were only two search lanes, rather than four.  Mr Wilson added that the security package as a whole was being reviewed and a report would be provided to the Board in due course.

·        In response to a question from the Board, Mr Wilson agreed that APTL would report back to the Board in three months time with an update on the progress of implementing the extra measures.

RESOLVED

i)          that it be agreed that Alexandra Palace Trading Limited (APTL) be recommended as a matter of policy not to take further bookings for this particular event;

ii)         that the critical review by APTL of whether similar such events shall be included in future programmes, given enhanced event management and security procedures be supported;

iii)        that approval be given to the strengthening of the APTL events team  ...  view the full minutes text for item 200.

Report of the Chief Executive Alexandra Palace – detailing

(a) Presentation of Spatial Masterplan for Alexandra Palace.

(b) Presentation of Basis of Public Consultation on Regeneration Assumptions, Options and Parameters.

TO FOLLOW

RECEIVED the report of Duncan Wilson, APP Chief Executive, as set out in the agenda pack.

Mr Wilson introduced Sir Terry Farrell and the team from Terry Farrell and Partners, and John Harrison from Harrison Fraser.

The Chair asked and it was AGREED nemine contradicentethat standing orders be suspended to enable the specialist architects and spatial masterplanners Sir Terry Farrell and Partners, and Harrison Fraser to address the Board.

The Board received succinct power point presentation– copies of which will be attached to the minutes of the proceedings. The power point presentations detailed in the main the contents of Annexes A-C attached to the circulated report.

Following the presentations the Board sought and received clarification of points raised, and the following were noted:

·        that an extensive period of evaluation had resulted in the 10 architectural propositions that aligned with the business plan of live entertainment and sport as detailed in the annexe A;

·        The Board commented on and were directed to the scale models on display;

·        That the main emphasis of the masterplan was to ensure that ideas could be considered within the context of an overall long term strategy.

·        The long-term development would be carried out in stages, with some level of capital investment.  The consultation would help to identify which areas should / could be developed, and this would help to inform the level of funds required.

·        The consultation process would involve a mixture of an exhibition within the Palace, publicity both nationally and locally in the press/media, together with a number of briefings with the public and key stakeholders.  Information would be available on the Alexandra Palace website and on social media.

The Board expressed the following comments:

·        That the draft consultation document was a first distillation of the on-going regeneration plans for Alexandra Palace, and the combined efforts of officers of the Trust and consultants were commended;

·        that  the key messages as outlined needed to be clearly emphasised as underpinning the future of Alexandra Palace, and that the messages put to the public should convey a clear sense of direction on the part of the Trust;

·        The overall issue of target audiences was commented on and the work involved in reaching out to the public was agreed to be considerable. Mr Wilson commented that there would be extensive use of the local and national press, free evening and daily London papers, and material aimed at audiences attending events taking place at the Park and Palace – e.g. The Red Bull event which would attract both London wide and national media/public interest

·        Concerns were raised by the Board with regards to ‘key messages’ from the consultation. Without strong branding the consultation could be missed amongst other Alexandra Palace information. The Chair requested that the draft key consultation messages to Board members be circulated for comment prior to finalisation, by 19 April 2012. Mr Wilson undertook to do this.

·        Concerns that the public may not be clear on what they were exactly being consulted on and how  ...  view the full minutes text for item 201.

Report of the Park Manager – Alexandra Palace

RECEIVED the Lease for Lakeside Buildings report as introduced by Duncan Wilson, APP Chief Executive.

RESOLVED

i)          that approval be given to the key terms agreed for the new Lakeside Café lease, including the boat hire facility and cleaning of the public toilets;

ii)                  that the satisfactory section 36 Charities Act Report be noted.

iii)        that officers be authorised, following legal advice obtained, to proceed to conclude negotiations in relation to the detailed lease terms and that the London Borough of Haringey’s Head of Legal Services be authorised by the Board as Trustees to seal the finalised lease.

There was no such business.