Issue - meetings

To discuss and agree items for future meetings.

The Committee discussed the format of future meetings and how this might be improved moving into the new Municipal Year.

It was noted that the Area Forum (and other Area Forum meetings) during this cycle had been poorly attended and there was agreement that alternative meeting formats should be considered. The Cabinet Member for Communities noted that he intended to raise this at the next Area Chair’s meeting on ?

There was a general consensus that a more effective ways of engaging might be through be to delegate a budget to each Area Forum and for the Chairs of these to determine would be most effective for their particular area. This might mean that the frequency of meetings may vary or that the Forum and Committee parts of the meeting might be separated.

There was agreement that splitting the Forum and Committee parts of the meeting should be discussed by the Area Chairs and the Cabinet Member for Communities noted that he would take this forward. The Committee was advised that as a formally constituted Committee meeting the Area Committee agenda and minutes were subject to the Access to Information rules (i.e. an agenda for the meeting would need to be published and circulated five working days ahead of the meeting).