Decision details

This report recommends that the Assistant Director of Regeneration and Economic Development:

i) Approves the award of contract for Quantity Surveyor services for Phase 1 and Phase 2 of the Selby Urban Village Project to Airey Miller Ltd for the sum of £215,800 pursuant to Contract Standing Order 9.07.1c (Bid Acceptance & Contract Award)

i) Approve a 10% contingency of £21,580 bringing the total of the award to £237,380 + VAT.

The Selby Urban Village Project is a key project for the Council being delivered in partnership with the Selby Trust. The Project has secured £20m of Levelling Up Funding for Phase 1 and has secured Affordable Housing Grant for Phase 2. The Project now requires Quantity Surveying Services (QS) to provide cost advice and develop a detailed elemental cost plan to ensure that the project is delivered within budget and the ensure that the Levelling Up Grant Funding awarded can be utilised within the strict timescales, set as conditions of funding.

Following a request for quotation tender process, Airey Miller Ltd were evaluated as the Best Value Tenderer in terms of Quality/Price. As Airey Miller Ltd submitted a compliant tender response and met the criteria for the assessment scoring, it is recommended that the contract for QS services be awarded to them.

There is currently no resource within the Council that has the capacity, specialist expertise or qualifications to deliver this service. Consequently, there is no option to do this in-house and so the Council needed to procure QS services.

The Major Projects Team worked with colleagues from Procurement and Regeneration to review the best route to procure QS services for the Project and it was agreed following an assessment of the options that Adam Procure DPS was the best route for securing the required services.